Denise Toomey has over 30 years of experience working in administrative roles. She is currently a Purchase Ledger/Payroll Assistant for PGR Timber, where her responsibilities include processing timesheets, recording expenses, posting invoices, and handling supplier queries. Prior to this, she held roles such as receptionist, PA to the Chief Finance Officer at the NHS, and Secretary/Administrator for an international cost and project management firm. She is reliable, hardworking, and skilled in dealing with people at all levels.

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Miss Denise Toomey
Langdon Hills, Essex SS16 6RE
Tel No: 01268 961415
Mobile: 0776 229 4070
Email: deedee1607@hotmail.co.uk
Character Summary I am reliable, hardworking and conscientious individual, who is skilled at
dealing, working and multi-tasking with people of all levels. I work equally
well on my own or as part of a team and am able to use my own initiative,
prioritising my workload to meet deadlines. My commitment to detail
means that my work is always of a high standard. I am used to working in a
confidential environment and dealing with sensitive matters and feel that I
am a good communicator and can adapt to my working environment.
Employment
History
May 2016 – Present
Purchase Ledger / Payroll Assistant – PGR Timber, Basildon
Responsibilities included:
 Printing weekly/monthly timesheets from Branches.
 Logging hours, holiday, sickness/leave etc onto Sage 50 Accounts
 Recording overtime payments and updating holiday records
 Posting Supplier Invoices/Credit Notes onto the Computer System
 Dealing with supplier queries
 Setting up new supplier accounts, as required
 Check Supplier Statements
 Ad Hoc Administrative Projects (opening post, printing electronic invoices and statements)
 Any other duties including filing of all correspondence, invoices and delivery notes
 Cashing up of tills and preparing floats for next day
February 2016 – April 2016
Temporary assignment for Recruitment Agency - Receptionist / Administration duties
Responsibilities included:
 Answer incoming calls and greet people
 Help with registration of new candidates (supply forms, copy ID documents, proof of address etc)
 Upload jobs adverts onto three websites used by the company
 Data input and costings for Management information
 Speak to candidates who are applying for work ie giving more details and finding out capabilities
 Input data for CRB/DBS checks
 Obtain verbal references for candidates
 Inputting application/registration forms onto company database (ESOS job matching) with confidential
material
October 2015 – December 2015
Temporary assignment for the NHS - PA/Administrator to Interim Chief Finance Officer
Responsibilities included:
 Answering external/internal telephone calls and re-directing to correct extension or taking detailed
messages
 Distributing electronically Agenda for Executives Meetings with embedded documents
 Photocopying papers to be tabled at Board meetings
 Formatting documents and correspondence to be emailed
 Date stamping and distributing incoming mail
 Franking and sorting outgoing mail
February 1989 – August 2015
Gardiner & Theobald LLP, London WC1E - International Cost & Project Management
Administrator/PA to Equity Partner and secretarial s upport to the team of 20 Surveyors
Responsibilities included:

2. Denise Toomey ~ Curriculum Vitae
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 Organise the Partner’s day to day activities – diary management/electronic diary invites,
correspondence and fees
 Dealing with Senior Management, sometimes with complex messages and confidential matters
 Taking detailed external/internal telephone messages
 Organising extensive International/European travel and hotel accommodation
 Setting up accounts, invoicing, fee files and collating data for new and existing projects
 Drafting invoices ready for Partners to check and agree to send to Clients
 Collating and analysing fee forecast for monthly fees in England, Sweden and Denmark
 Producing weekly figures to be issued by the Accounts Department.
 Data entry daily onto fee forecast and reconciling figures for month end
 Update all records of cash received
 Uploading invoices onto an external portal for processing and payment. Checking that PO’s are correct
and starting process for raising new ones if necessary
 Dealing with queries/payment/credit control matters with external Companies/Sub-
contractors/Accounts Department
 Preparation of submission/bid/presentation documents in PowerPoint or In-design. Pulling together
relevant Company, Project and Cost information
 Arranging meetings/conference calls/video calls
 Beverages/water and catering (if applicable) is set up. Making sure meeting room is clean/tidy. IT is
set up and working, if needed
 Opening and date-stamping external/internal post. Opening confidential mail with permission of
addressee
 Using Adobe PDF writer to protect/convert/merge documents for the team
 Burning/copying CDs and DVDs for archiving or posting for tenders
 Updating Annual Leave holiday charts and weekly sickness returns. Timesheets and expenses are
returned to Accounts on time
 Manage other members of support team, where necessary
 Make sure new starters are set up on system. Have correct equipment in place for new starter ie
laptop, mobile
 Organise/correct Business Cards for the people applicable
 Make sure all invoices/payments/timesheets have been authorised by relevant person
July 1988 – January 1989 - Temporary Assignments
 Various temporary secretarial/administrative duties whilst seeking permanent employment
August 1976 – July 1988
Nuffield Hospitals, London WC2B - Head Office for Private Hospitals
Team Secretary to Head of Financial Accounting and two other Senior Members of Staff
Responsibilities included:
 Duties included typing general and personal correspondence. Photocopying, collating and dispatching
statements and maintaining their diaries
 PA duties to the Head of Salaries Department. Providing support in preparing Annual Accounts,
payslips and cheques for the Salaries Department
 For Internal Auditors, duties included typing reports and general correspondence and dealing with
queries
 For Credit Control, duties included typing vouchers for cheques received, entering details on screen for
credit letters, dispatching, filing and answering telephone queries
Education Grays Convent (Secondary School)
GCE O-Level – English Language, Cookery, Economics
CSE – English Literature, Maths, History, Needlework
Basildon College of Further Education
RSA Grades I – III Typing, Office Practice and Secretarial Duties
Interests  Travel
 Theatre

3. Denise Toomey ~ Curriculum Vitae
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 Music Concerts
Full clean driving licence with own transport
Skills  Advanced in MS Outlook, Word, Intermediate Excel and PowerPoint
 Basic In-design (graphic package) for submission/bid documents
 Qualified First Aider – Certificate expired
 Fire Warden
References Are available upon request