Jaenine Marais is a highly proficient personal assistant with over 20 years of experience. She has extensive administrative experience working in executive roles at universities and companies. Her skills include bookkeeping, financial administration, event coordination, executive assistance, and office management. She is proficient in Microsoft Office and database programs. Marais holds an MBA for Secretaries and B.Com in Financial Management. Her references speak to her strong work ethic, organization, communication skills, and ability to work effectively under pressure.

1. Jaenine Marais
E-mail: jaeninem@gmail.com
Cell: 072 5251 887
A highly proficient, dynamic Personal Assistant with extensive experience at executive level.
Team player who enjoys engaging with a variety of people in a multi-cultural environment, and uses own
initiative to complete the tasks quickly and efficiently. Delivers consistent high quality work, highly commitment,
strong work ethics and attention to detail.
KEY SKILLS and COMPETENCIES
 Provides confidential support to senior executives.
 Resolves conflicts and problems in a diplomatic manner.
 Strong verbal and written communication skills – fluent in English.
 Good knowledge of university systems, structures, policies and procedures.
 Excellent interpersonal skills – networks effectively with internal and external stakeholders.
 Highly organised - plans and co-ordinates work activities to meet deadlines and objectives.
 Maintains accurate records and efficiently manages office operations.
 Strong administrative skills - familiar with basic budgeting, clerical procedures and systems.
 Advanced computer literacy: proficient in MS Office Suite and Development Manager Database.
EDUCATION and QUALIFICATIONS
2013 MBA for Secretaries (short course) University of Johannesburg
2006-2008 B.Com Fin Management Studies (Incomplete) UNISA
2006 General OHS Act Awareness Course Global Sustainable Risk Control
2004 All Clear – Management Training Management Planning Systems (Pty) Ltd.
2003 Professional Purchasing Skills & Practices CBM
2003 Certificate in Basic Computer Skills Dynamix Computer Training Centres
2003 Complete Microsoft Office Dynamix Computer Training Centres
1992-1994 Art & Graphic Design (Part Time) Johan Lock Art Workshop
1994 Matric / Senior Certificate Hoërskool Voortrekker
CAREER SUMMARY
02/06/2014 -
Present
Office Administrator & Bookkeeper
Rapid Plant & Scaffolding
Hire cc
Executive P.A.
and Bookkeeper

2. Jaenine Marais Page 2 of 5
01/01/2014-
30/04/2014
Faculty Administrative Assistant (Contract
assignment)
Faculty of Management
University of Johannesburg
29/10/2012-
03/12/2013
Executive Secretary to the Executive Dean
(Contract assignment)
Faculty of Management
University of Johannesburg
15/10/2012-
28/10/2012
Executive Secretary to the Executive Dean
(Contract assignment)
Faculty of Art, Design &
Architecture
University of Johannesburg
02/2010 –
14/10/2012
General Administration and Bookkeeping Self Employed
03/2009-02/2010
Assistant Accountant and Logistics
Supervisor
Energy Oil (Pty)Ltd.
01/2006-09/2008
Personal Assistant to the Managing Director
Assistant Accountant
Imperial Truck Rental (Pty)
Ltd.
01/2001-12/2005 Credit Control & Logistics Manager Black Top Surfaces
01/2000-01/1996 Personal Assistant to the CEO General Enclosure Marketing
01/1995-12/1995 Receptionist, Concierge & Reservations Balalaika & Crown Court
06/2014 – Present Office Administrator & Bookkeeper
Rapid Plant & Scaffolding Hire cc.
Boksburg
KEY PERFORMANCE AREAS
Bookkeeping:
• Debtors
o Invoices & Statements
o Collection of outstanding debt.
o Handover of overdue accounts to attorneys
o Reconciliation of accounts
• Creditors
o Administration
o Monthly payments
o Reconciliation of accounts
• Purchasing
o Order of stock
o Stock control
o Stationery & Groceries
o Safety Equipment & Gear
o Personal Protective Equipment
• Cashbook – Full function
• Petty Cash – Manage and reconcile petty cash
• Reports
o Provide management information and reports
o Financial Statements
o Management packs
• General financial reports
• Monthly, quarterly & annual stock reports
• VAT, PAYE, UIF, SDL, WCA payments
• General Ledger, Trial Balance, Balance Sheet
• Monthly Forecasts
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3. Jaenine Marais Page 3 of 5
• Annual Budgets
• Month-end – Complete, Financial year-end
• Internal Sales
o Quotations for clients
o Pro-forma Invoices for deposits
o Orders and Deposits
o Control and Inspection Sheets
• Office Administration – Full function
• Weekly Wages
o Compiling of timesheets
o Record keeping of Leave, sick leave and other leave
o Overtime
o Transport and food allowances
• Safety Files for Contract jobs – SANS-10085 Specifications3.
• Outsource Contract Job and Workers
o Quotations
o Invoicing
o Special Wages, Transport and Overtime
o Personal Protective Equipment
o Safety File
10/2012 – 12/2013 Executive Secretary to the Executive Dean
Faculty of Management
University of Johannesburg
KEY PERFORMANCE AREAS
Executive support:
• Provide support, administrative assistance and time management services to the Executive Dean.
• Manage all office operations efficiently and professionally with all stakeholders.
• Manage manual and electronic diaries effectively.
• Liaise extensively with a wide range of persons within the University, business community, the public and other
stakeholders.
• Communicate daily via telephone and email to offer information and assistance to a wide range of stakeholders.
This requires a thorough knowledge of the day-to-day working of the Faculty and University.
• Provide Executive Dean with all information available in order to prepare him for his meetings accordingly.
• Scrutinises and records details of all incoming mail and sorts into priorities of urgency, redirects inappropriately
addressed mail.
Communication:
• Draft own correspondence and type letters, memo’s and reports for the Executive Dean, internally and
externally.
• Plan and organise circulars, schedules and other documentation, and process information and materials with or
without the initial guidance of the Executive Dean.
• Deal with highly confidential HR information, both verbally and in writing.
• Keep office filing records up to date and ensure easy retrieval for future reference.
• Ensure effective flow of information amongst the Faculty and UJ Executive Management.
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4. Jaenine Marais Page 4 of 5
Meetings/Interactions:
• Organise and set up all meetings where ever required.
• Coordinating all workshops and meetings as required.
• Prepare and distribute MANCO Agendas.
• Take appropriate notes at MANCO to support in minute writing.
• Prepare in advance and ensure that the Executive Dean has all relevant information/documentation required.
Travel Logistics (International and Domestic):
• Make all arrangements for flights, accommodation, and car hire bookings and ensure that the necessary
documents are received timeously for the Executive Dean.
• Ensuring visa applications and arranging for foreign exchange and airport transfers are sorted out in advance.
• Draft the travel budget of the Executive Dean and work closely with the Faculty’s Finance Business Partner in
this regard.
Events Coordination:
• Support with specified arrangements.
Financial Administration
• Issue Travel Order forms to the Expenditure Division and issue order numbers for all flights, accommodation and
car hire, both locally and internationally.
• Complete claim forms for the Executive Dean and request S&T for international travel.
• Ensuring and monitoring correct use of funds from the relevant codes.
Office Management
• Provide an efficient and effective professional interface between the Executive Dean and all stakeholders.
• Give and maintain strategic administrative support to the Executive Dean
• Manage procurement of operational items to enable efficient operations in the Executive Dean’s office.
• Ensures office compliance with safety regulations and arranges for maintenance and repairs when necessary.
• Keep abreast of new developments in the field and effectively apply it in the office setting.
• Keep abreast of all new Computer packages that are available via the University’s Computer Division that will
help to enhance my computer performances, example latest MS Office updates.
PERSONAL DETAILS
Full name Jaenine Marais
ID number 760604 0001 080
Languages Afrikaans & English (Fully Bilingual)
Driver’s Licence Code 08
PERSONAL ATTRIBUTES
• Trustworthy.
• Good people (interpersonal) skills.
• Self motivated, creative and innovative.
• Determines priorities and ensures deadlines are met.
• Co-operative and industrious.
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5. Jaenine Marais Page 5 of 5
• Well organized and efficient.
• Conscientious and committed.
• Friendly yet assertive when necessary.
• Reliable and strong integrity to maintain confidentiality at all times.
• Team player.
• Works under pressure.
• Telephone etiquette.
• Mature and devoted mother and spouse.
REFERENCES
Name: Ms. Christelle Auriacombe
Position: Head of Department
Institution: University of Johannesburg
Contact Number: 011 559-2385 or 083 463 3646
Name: Ms Sonia Keizer
Position: Operations Manager
Institution: Energy Oil (Pty) Ltd.
Contact Number: 083 947 5846
Name: Mr. Jan Nel
Position: CEO
Institution: General Enclosure Marketing
Contact Number: 082 904 3495
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6. Jaenine Marais Page 5 of 5
• Well organized and efficient.
• Conscientious and committed.
• Friendly yet assertive when necessary.
• Reliable and strong integrity to maintain confidentiality at all times.
• Team player.
• Works under pressure.
• Telephone etiquette.
• Mature and devoted mother and spouse.
REFERENCES
Name: Ms. Christelle Auriacombe
Position: Head of Department
Institution: University of Johannesburg
Contact Number: 011 559-2385 or 083 463 3646
Name: Ms Sonia Keizer
Position: Operations Manager
Institution: Energy Oil (Pty) Ltd.
Contact Number: 083 947 5846
Name: Mr. Jan Nel
Position: CEO
Institution: General Enclosure Marketing
Contact Number: 082 904 3495
[5]