Victoria Lawrence is a skilled senior PA with extensive experience supporting senior executives. She has excellent organizational, communication, and IT skills. Her background includes providing confidential support to the Chairman of a FTSE 100 company and currently working for the Managing Director and Commercial Director of a successful manufacturing firm. She is responsible for tasks like meeting coordination, minute-taking, travel arrangements, and office management.

1. Victoria Lawrence
1 of 2
2 Tennyson Close, Braintree, Essex CM7 1AB
jazzervic@hotmail.com • 07747 844199
CAREER SUMMARY
I am a skilled, discrete and innovative senior PA with extensive experience in supporting the Chairman of
a FTSE 100 company and currently working for the Managing Director and Commercial Director for a very
successful manufacturing company. I am an excellent communicator who works well under pressure and
enjoys learning new systems.
KEY SKILLS
ORGANISATION - Excellent skills with the ability to prioritise and use initiative under pressure
COMMUNICATION - Communicates effectively at all levels internally and externally
SELF MOTIVATION - Motivated by challenging opportunities and with a strong desire to succeed
CONFIDENTIALITY - Manages responsibly information which is of a sensitive nature
PERSONAL DRIVE - Enthusiastic and well driven individual with a positive attitude
TIME MANAGEMENT - Experience of working under pressure to a high standard to meet deadlines
TEAM PLAYER - Enjoys working with others to achieve desired goals and takes on a natural
leadership role with colleagues
IT SKILLS - Highly competent in many applications and agile in new learning’s
BUSINESS EXPERIENCE
ALSTONS UPHOLSTERY, COLCHESTER
Oct 13 – Current Marketing Executive / Personal Assistant
 Assisting the Managing Director and Commercial Director with day to day PA support (i.e. fielding calls,
meeting external visitors, ensuring Directors fully prepped for meetings each day, expenses).
 Attend, take and distribute minutes for Board Meetings.
 Attend TTM meetings, take and distribute minutes.
 Arranging employee retirement gifts and 25 year presentations.
 Responsible for the Canteen and supervisor of Canteen Assistant.
 Responsible for the office environment and managing the Office Cleaners.
 Travel arrangements for Managing Director, Commercial Director and staff throughout the year.
 Prepare sales packs on new products for reps and staff.
 Analysing figures on products for the Commercial Director.
 Annalise and generate figures from database to compile charts for presentations for the Company Reps.
 Working with the designer to put together exhibition and show van lists.
 Sourcing and booking photo shoot locations whilst coordinating furniture lists for photography.
 Working with external contacts to design swatch front covers and line drawings.
 Coordinating the development and printing of the yearly Trade Talk magazine for customers.
 Arranging, attending and assisting at the annual furniture show at the NEC.
Nov 12 – Oct 13 Personal Assistant to Managing Director, Chairman & Operations Director
Maternity cover
 Providing efficient and confidential PA support primarily to the Managing Director, Operations Director and
Chairman.
 Processing all correspondence, administration, typing, filing, organizing travel/hotel/car hire.
 Attend, take and distribute minutes for Board Meetings, JCC, Health & Safety, Time to Market, Fabric &
Quality meetings.
 Preparation for meetings, generation of reports, analysis of statistical data and other management reports.
 Screening all telephone calls.
 Maintain documentation for fleet cars, services, MOT’s, tax and insurance are up to date.
 Consolidate monthly credit card statements; reconcile petty cash and foreign currency.
 Responsible for the Canteen and supervisor of Canteen Assistant.
 Responsible for the office environment and managing the Office Cleaners.
 Work alongside Health and Safety Consultant providing administration support and analyzing accident
report statistics and reports for meeting.
 Attending and assisting at the annual furniture show at the NEC.

2. Victoria Lawrence
2 of 2
ARTHUR J GALLAGHER
Jan 12 – Nov 12 Personal Assistant to Trustee Services Consultant
Reason for leaving: Redundancy
 Provide support to the Pension Client Service Consultant consisting of diary management, preparation
and distribution of agenda packs for trustee meetings
 Main point of contact with external clients including trustees
 Day to day communication with investment managers to obtain fund sheets and breakdown analysis
for client pension fund arrangements
 Travel arrangements for consultants and clients
 Preparation and distribution of minutes to clients and trustees to meet deadlines
 Manage action points from minutes
 Copy type and formatting of reports, project updates and presentations
 Project manage production of trustee report & accounts; obtaining information from accounts, auditor,
investment manager and actuary – collating all info in due time for audit date
 Raising monthly and quarterly regular fee invoices for clients using 1st Software including maintaining
commissions received
MAN GROUP PLC, LONDON
July 1999 – January 2012
PA to Chairman (+ Head of Strategy and Corporate Finance since Sep 11) June 02 – January 2012
Reason for leaving: Redundancy
 Provide secretarial support consisting of diary management, booking flights, hotels, transport,
travel itineraries, currency for Chairman, Head of Strategy and Board of Directors.
 Schedule meetings worldwide therefore covering different time zones (inc. video conferences and
conference calls) including booking meeting rooms, IT facilities/assistance and refreshments.
 Extensive diary management for the Chairman, CEO and the company chauffeur
 Collation and distribution of highly confidential reports and presentations for the Board,
Remuneration and Audit and Risk committee’s
 Production of private and confidential reports/materials to various management committees
 Coordinating board off site meetings and dinners, consisting of venue booking, travel logistics and
ensuring the off site’s run smoothly and professionally
 Fielding calls, e-mails and typing correspondence (80 wpm) in a confidential and professional approach
 Maintaining effective relationships with external investors and shareholders
 Minute formatting and distribution to board members
 Cover and support the Chief Executive’s PA and Group Finance Director's PA
 Management and supervision of team secretary for the Group Management department distributing
work and managing the individuals workload
 Assisting with interim and preliminary result presentations and annual general meetings
 Authorising and coding of invoices using Agresso whilst monitoring costs and raising queries where
necessary
 Organising client and employee events
 Wimbledon debenture tickets for client entertainment purposes
 Arts and culture memberships for employee benefits:
 Put forward proposals to CEO / Renew and tailor new memberships
 Monthly e-mail of ticket offers to employees including managing ticket allocations
 Effective relocation of directorate to new head office premises with responsibility to ensure that all logistics
including offices, conference rooms, migration to Microsoft 2010 met deadlines
 Ad-hoc duties required on a regular basis, liaising with internal and external contacts, coordinating IT
requests, research, dictation, expenses, office supplies, file maintenance, archiving
PA to Group Financial Controller Sep 00 – June 02
 Diary, travel, management, expenses, currency, monitoring department holiday and sickness
 Annual and interim report process including proof reading drafts and final plate pools
 Liaising with auditors and typing statutory accounts
 Preparing presentations using PowerPoint
Junior Secretary July 99 – Sep 00
 Secretary to Group Finance and Accounts Department and assisting PA to the Group Financial Controller
 Responsible for reconciliation of petty cash, currency ordering and distribution for employee trips

3. Victoria Lawrence
3 of 2
IT
 Microsoft Office:
Advanced: Word / Excel / Outlook / PowerPoint
Basic: Access
 Internet and Intranet
 Cognos (Manufacturing analytical program)
 Agresso / Condeco (room booking system)
 1
st
Software
 Audio typing
EDUCATION
Sep 97 – June 99 Braintree College NVQ Business Administration Level 3 & A Level Dance
Sep 92 – June 97 Alec Hunter High School 10 GCSEs: Grade A – D
PERSONAL DEVELOPMENT
March 99 Qualified Jazzercise Instructor
October 08 - 12 Jazzercise Quality Coordinator
July 03 International Dance Teacher Association
 Qualified dance teacher of tap, ballet and freestyle. Jazzercise Instructor and class owner
 Regularly teaching and organising exam and show work from 5 to 30 year olds
 Management and supervision for team of instructors, including mentoring and providing regular feedback