Julia Dawson-Allen has over 15 years of experience providing executive level administrative support. She currently works as an Executive Assistant/Operations Manager at Berkshire Hathaway Specialty Insurance, where her responsibilities include providing direct support to senior leadership, coordinating travel and conferences, and preparing daily and weekly reports. Previously, she held executive assistant roles at Beacon Therapeutic and administrative roles at CHAC, Inc. and Northwestern Memorial Hospital. She has strong skills in Microsoft Office, Yardi, Salesforce, Concur Expense, and other software.

1. Julia Dawson-Allen
8858 S. Euclid  Chicago IL 60617  Tel: (773) 374-2929 jukamom@sbcglobal.net
SOFTWARE SKILLS: Microsoft Office Suite, YARDI, SALESFORCE, CONCUR Expense, REARDON Travel,
PROFESSIONAL EXPERIENCE:
Berkshire Hathaway Specialty Insurance Chicago, IL
Executive Assistant/ Operations Manager
May 2014-Present
 Provide direct executive support to one Senior Vice President and three Vice Presidents.
 Greet Clients and Visitors, answer multi line phone system
 Provide all reception services
 Prepare daily and weekly reports related to submissions and renewals.
 Arrange Travel and Conferences related to Executive and Professional Insurance Lines.
 Research and data analysis for presentations.
 Operations and Facilities Coordination,
 Create seating and catering plans for events.
Beacon Therapeutic Chicago, IL
Executive Assistant
November 2007- May 2014
 Provided direct administrative and clerical support to the Director. Maintain schedules and monitor calls daily
 Greet visitors, vendors and clients on behalf of the Director.
 Prepare correspondence, presentations and reports for the Director. Prepare meeting minutes; monitor confidential
material and make executive judgment regarding the specifics of meeting minutes.
 Act as liaison in the absence of the Director, providing direction and leadership with discretion
 Coordinate the logistics for meetings, e.g. location, time, date and travel arrangements.
 Compile data and statics to generate reports and presentations. Create monthly reports for HUD, CDHS AND 100,000
HOMES.
 Meet deadlines for multiple projects, exercising project management, e.g. audits, compliance and resources
management
 Maintain databases, outlook calendar and corporate account for the Director.
CHAC, Inc. Chicago, IL
Administrative Assistant
September 2003 – March 2007
 Provided direct administrative and clerical support to the Vice President and General Manager
 Maintain all records for accuracy, consistency providing quality assurance to the team.
 Certified Housing Specialist and Inspector
 Planned meetings and managed schedule of four groups of specialists and the Vice President
 Draft correspondence on behalf of the Vice President for approval and submission
 Created reports and presentations for weekly public housing workshops; executive Power Point presentations
 Acted as the office manager, allocating telephone extensions to staff. Work with vendors to provide onsite office
services, e.g. photocopier repair, cleaning services, IT repair
 Responsible for accounts payable and receivable
 Track vacation and PTO for staff. Alert Vice President on inconsistencies.

2. Northwestern Memorial Hospital Chicago, IL
Administrative Assistant
March 2001 – September 2002
 Provided direct administrative and clerical support to (2) Directors
 Utilized Microsoft Office daily, including Outlook, PowerPoint and Excel
 Handled patient inquiries and followed-up via written and verbal communication
 Coordinated re-occurring nursing recruitment events; scheduled trainings for nursing staff
 Edited and researched drafts for presentations and publications; executed bi-weekly expense reports
Media Relations Coordinator
April 2000 – March 2001
 Supported the Media Relations aspect of Marketing and the PR division
 Assisted with production and editing of daily electronic publication
 Directly supported Director of Public Relations
 Answered phones, filed and updated daily logs of all media relations activity
EDUCATION
Chicago State University Chicago, IL
1990 – 1992
REFERENCES: Available Upon Your Request