Rebecca Belott has over 15 years of experience providing executive level administrative support. She is currently a Senior Administrative Assistant at UnitedHealthcare of WI, where her responsibilities include calendar management, executive correspondence handling, meeting coordination, travel arrangements, and more for VPs and directors. Previously, she held office coordinator and administrative assistant roles, taking on responsibilities like bookkeeping, payroll processing, database management, and executive support.

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R E B E C C A J . B E L O T T
EMPLOYMENT
June 2011 – Present
UnitedHealthcare of WI –Wauwatosa, WI
Sr. Administrative Assistant Network Management/Provider Relations
• Provide support foremost to VP, Director and ACO Director of WI as well as the VP of MI while also
supporting network and provider relations team in both states
• Maintain calendars for VPs, Director, Manager and other team members
• Handle email for executives in my department and flag those that need immediate attention
• Organize VP emails
• Handle triaging emails as requested and routing to appropriate contacts
• Schedule and set-up meetings and resources needed for said meetings; WebEx’s on behalf of others,
conference rooms, catering etc. for direct team as well as individuals outside of my direct team as
requested
• Make meeting arrangements and coordinate any changes in meeting schedules
• Compile/print and organize information needed to complete reports or prepare for meetings
• Greet providers and clients as needed
• Secure needed signatures for contracts, amendments, letter of agreements and other documents as
needed. Often working with other offices to secure these signatures
• Scan/File/Mail contracts and other documents once signed by both parties
• File hard copies of all scanned documents
• Facilitate travel for executives and other team members as well as individuals outside my department
• Secure needed approval for internal travel
• Submit expenses for executives and other team members as well as employees outside my
department
• Answer incoming calls and route as appropriate
• Run fee schedules when requested
• Organize quarterly blood drives
• Organize yearly Network chili cook-off
• Organize all quarterly staff meetings and create agenda and handle all other logistics
• Participate in PULSE and INVOLVE meetings and events
• Created the Faces in the Crowd document for E&I
• Business Segment Liaison for not only my departments in WI and MI but have helped segments in
other regions when needed
• Interact with individuals at all levels of the organization to support as needed
• Perform any other projects as needed or requested
December 2005 to June 2011
Bottom Line Marketing & Public Relations – Milwaukee, WI
Marketing and Public Relations Firm
Office Coordinator/Executive Assistant
 Provide support to the President and CEO
 Manage President and Account Representatives calendars
 Enter payables and receivables, create invoices, and do the basic bookkeeping of the office all in
QuickBooks
 Schedule meetings for President and Account Representatives
 Manage the planning of President’s rotary and roundtable meetings
 Work with President to schedule reviews
 Update peer review and other human resource forms yearly
 Prepare new hire packets
 Enter and manage ACT database for company contacts

2.  Prepare miscellaneous reports from ACT
 Create mailing databases, charts, and spreadsheets in Excel
 Prepare and send out mailings
 Prepare presentations using PowerPoint
 Send out mass emails from Excel or ACT using SwiftPage
 Write physician template articles for our largest health care client on a monthly basis
 Help edit and manage client monthly newsletter
 Edit news releases and other documents
 Work with various editors on publishing articles for clients
 Type up any notes, project plans, news releases and other office documents
 Organize office gatherings and holiday parties
 File client folders and publications
 Manage office supplies, equipment maintenance and other office needs
December 2002 to December 2005
Venturedyne, Ltd. - Pewaukee, WI
Corporate Office
Administrative Assistant
 Provided support to the President and CEO
 Processed salary and hourly payroll for company’s 5 divisions
 Paid state taxes for both California and North Carolina divisions payroll
 Processed bank reconciliations at month end for each of the division’s payroll accounts and
make sure that they reconcile.
 Prepared the Fed/Fica taxes for each divisions payroll for accounting department to
transfer
 Prepared and process monthly insurance billing for each of the divisions, and take care of
making payments to the company’s insurance broker
 Processed and enter all new 401K loans and changes for each of the divisions every
quarter
March 2001 to October 2002
American WholeHealth Networks - Hartland, WI
Health Insurance Network for Alternative Medicine
Network Service Representative
 Updated provider files regarding all demographic and tax ID changes
 Contributed in bringing our backlog down from over 500 old files to keeping current on what
was received daily
 Audited provider files
 Credentialed and re-credentialed providers
 Investigated malpractice/sanction reports
 Educated providers on different insurance policies and procedures
 Answered any policy, procedure or contracting questions providers may have had
 Maintained and kept confidential all provider information
 Sent out survey reports and made any follow up calls to providers as needed
November 2000 - March 2001
Clear Channel Outdoor - Pewaukee, WI
Outdoor Advertising Company
Accounts Receivable Assistant
 Entered in contracts and any work embellishments, and any work orders
 Printed and mailed out invoices
 Took care of balancing out commission reports and lease payables at months end
 Entered accounts payable and sent out checks
 Worked with customers on any invoicing or contract questions
 Printed and mailed out monthly statements
 Entered and mailed out taxes

3. December 1995 to November 2000
CL&D Graphics - Oconomowoc, WI
Flexographic Printing Company
Administrative Assistant
 Provided support to President, Management, Production, Sales and Customer Service
 Updated weekly production reports in Excel such as material waste numbers for presses,
press utilization numbers for presses, rewind roll counts, and roll reject counts
 Updated production forecasts for one of company’s largest clients using Excel spreadsheet
and customers production planning software
 Assist Accounts Payable with processing checks Accounts Receivables with billing
 Updated staffing needs based on shift and press operation for Human Resources
 Produced graphs, charts for Sales and Customer Service Representatives
 Typed correspondence and quotes for Sales, Management and Customer Service Personnel
 Wrote up customer orders for Customer Service Representatives
REFERENCES
Available upon request