Mohammed Abdul Hafeez is applying for the position of Project Secretary/Document Controller with over 15 years of experience in similar roles in Saudi Arabia. He has a bachelor's degree in commerce with a specialization in computers. His most recent role was as an HR Coordinator/Document Controller at Jacobs ZATE Engineers Consultants where he maintained personnel files and coordinated with various departments. He is looking for new opportunities to utilize his skills and help organizations achieve their goals.
HIGHLIGHTS
Experienced Administrator providing excellent Customer Service as an Office/Tenant Coordinator in the Commercial Real Estate and Development Industry
Handled Contract Management including: Bids, Proposals, Work Authorizations, Change Orders and Pay Applications
Issued vendor work orders, managed insurance and budgets for HVAC, Maintenance, Landscapers, Sub
Contractors, General Contractors and Waste Management companies
Proficient in MS Office including Word, Excel, PowerPoint, Outlook, Notary, Type 50wpm
Schedules meetings, travel arrangements, reserves conference rooms, orders luncheons
Prepares and modifies documents including: reports, drafts, memos and emails
Routinely handled confidential and sensitive information while demonstrating companies mission and values
Not afraid to ask questions or take initiative
Ability to prioritize projects and Strong and professional communications skills including written and verbal
Interpersonal skills and the ability to work well alone or within a team environment
Strong problem solving skills and ability to manage and complete multiple responsibilities within timeframes
Receives and directs incoming calls and visitors to appropriate personnel.
Maintained a client-ready reception area, conference rooms and other common areas.
Distributing and tracking packages, posting mail and arranging messenger services
Orders office supplies, maintains office equipment, including copiers, phone systems and printers
Oversees the proper maintenance of off-site storage records
Maintains relationship with vendors that provide services to the office.
Ensured proper coding of invoices and expense tracking, maintaining financial profitability.
Overall Document Controller of 10 years experience in U.A.E. in the construction industry. Area of expertise includes construction of high rise buildings, hotels, restaurants, apartment, villas, university and Bank.
HIGHLIGHTS
Experienced Administrator providing excellent Customer Service as an Office/Tenant Coordinator in the Commercial Real Estate and Development Industry
Handled Contract Management including: Bids, Proposals, Work Authorizations, Change Orders and Pay Applications
Issued vendor work orders, managed insurance and budgets for HVAC, Maintenance, Landscapers, Sub
Contractors, General Contractors and Waste Management companies
Proficient in MS Office including Word, Excel, PowerPoint, Outlook, Notary, Type 50wpm
Schedules meetings, travel arrangements, reserves conference rooms, orders luncheons
Prepares and modifies documents including: reports, drafts, memos and emails
Routinely handled confidential and sensitive information while demonstrating companies mission and values
Not afraid to ask questions or take initiative
Ability to prioritize projects and Strong and professional communications skills including written and verbal
Interpersonal skills and the ability to work well alone or within a team environment
Strong problem solving skills and ability to manage and complete multiple responsibilities within timeframes
Receives and directs incoming calls and visitors to appropriate personnel.
Maintained a client-ready reception area, conference rooms and other common areas.
Distributing and tracking packages, posting mail and arranging messenger services
Orders office supplies, maintains office equipment, including copiers, phone systems and printers
Oversees the proper maintenance of off-site storage records
Maintains relationship with vendors that provide services to the office.
Ensured proper coding of invoices and expense tracking, maintaining financial profitability.
Overall Document Controller of 10 years experience in U.A.E. in the construction industry. Area of expertise includes construction of high rise buildings, hotels, restaurants, apartment, villas, university and Bank.
My duties include advertising of all our recruitment vacancies on our social media platforms which I manage and ensuring efficient running of those on our website, also managed by me.
I also ensure smooth running of our recruitment database, Eclipse, which I helped develop along with our website.
Other duties include keeping up to date with new tenders relating to our business, distributing and completing along with the specified account manager. Accuracy and attention to detail is extremely important with completion of tenders and the info on our website including the social media.
Supply monthly reports in terms of SEO to management and updating of SalesForce regarding tenders. Ensured we are registered as PEA with Dept of Labour.
My duties include advertising of all our recruitment vacancies on our social media platforms which I manage and ensuring efficient running of those on our website, also managed by me.
I also ensure smooth running of our recruitment database, Eclipse, which I helped develop along with our website.
Other duties include keeping up to date with new tenders relating to our business, distributing and completing along with the specified account manager. Accuracy and attention to detail is extremely important with completion of tenders and the info on our website including the social media.
Supply monthly reports in terms of SEO to management and updating of SalesForce regarding tenders. Ensured we are registered as PEA with Dept of Labour.
Over 10 years of professional, including 06 years of Gulf experience.
I have 10 years experiences with different MNC’s as Document Controller and at
present working in Dubai, UAE with TARGET & JIMA CONST. CO. LLC. I am well familiar with handling of all construction documents such as drawings submittal, material submittals, submittal of various method statements, RFIs, other technical documents & preparation of its transmittal etc. I am a good coordinator with all concerned for the follow up of all submittals up to its final approval and keeping updated the recipients with latest revision of it in least time. I have well advanced computer skills, handling of all type of scanners, copiers, printers, good fluency in English & independent correspondence capability, good communication and coordination skills, in addition to have a good technical knowledge & well understanding capability. For more details please visit my LinkedIn profile "sanumathew”.
Dear Sir/Madam,
Please find attached a copy of my CV for your consideration. I am an excellent candidate for this vacancy as it closely matches my skills and experience. I look forward to hearing from you.
Yours faithfully,
Sanu Mathew
Mob: +971 565867836
Eight (08) years of experience in Data Management & Document Control field with excellent communication and organizational skill in International Companies for Construction/ Engineering/Oil & Gas sector. I have good aptitude of all the aspects of document control like Create, Maintain, Update / Upload and follow-up of Design/Supplier/Vendor Drawings and Documents, Electronically (ACONEX) and manually as per ISO standards requirements. My extensive experience in working under work-share environment with multiple offices, and managing and training the Document Control team, and establishing procedures and work processes is remarkable.
o Receiving booking and make sure to reach the system user on the spot.
o Handling all customers request in efficient and a friendly way/manner..
o Perfoming customer’s suvery peridocally.
o Handling indoor sales tasks
o Dealing with large database in order to obtain needed reports for management timely
o Meeting arrivals notice deadlines
o Preparing and sending related documents to all parties and ensure that data entry was finished in said time.
o Issue invoices and release delivery orders & B/L to customers
o Sale Coordinator tasks, handling and filling contracts
o Coordinate with the internal and external auditors on quarterly basis
o Preparation of various legal contracts to meet Saudi Labor Law
o Actively participate in meetings and study the clients feedback and take action for improvement
1. Attn. HR - Manager
Sub: Resume for the post of ProjectSecretary/ Document Controller
DearSir,
At the outset let me introduce you, I am young enthusiastic commerce graduate B.com
(Computers) my 15+ years gulf experience as an Secretary / Document Controller has
molded my professional outlook and career. This has given me the new challenges. I am
hardworking self motivated person with strong leadership qualities having flair for Sr.
Secretary / Document Controller Throughout my career, my performance has been
excellent with good track record. I am looking towards a fruitful and meaningful
association with your esteemed organization with a assurance of high quality of work
while putting in my abilities and best of organizational objectives.
Looking forward for your favorable response.
Thanks & regards
Mohammed Abdul Hafeez
Contact # 050-7588539
# 013-8213996
2. CURRICULAM VITAE
Mohammed Abdul Hafeez
PostBox # 981 Al-Khobar, K.S.A
Mobile #050-7588539,
E-mail: Mohammed.abdulhafeez@jacobs.com ; hafeez_1975@yahoo.com
CareerObjective:
Seeking suitable position in the field of Secretarial or Document controller in a reputed
Company like yours. Looking forward on an opportunity, which would help me to
acquire skills there by giving scope to exploit my abilities for the development of the
Organization.
Present Company: (8 Years)
Company : JACOBS ZATE Engineers Consultants
Al-Khobar, K.S.A.
Department : Human Resources, HR DEPT.
Designation : HR Coordinator / Document Controller
Duration : December 2014 TO Still Working.
Job Responsibilities:
Maintain of personal files for all the company employees.
Providing copies of the Employment Contracts, Addendums, ERANS etc. to the
HR Business partners & Accounts Dept. for settlement of the employees quires.
Co-ordinates with recruiters to gather the new hiring employee’s documents
for filing.
Supporting to the Project Control Dept. to enroll new hire employees into
Aramco roster.
Conductorientation for the new hire employees for document verification &
collecting.
Coordinates with the Jacobs ME recruiters to finding jobs for the employees
who are demobilized from the projects.
Preparation of Orientation package for the new hire employees.
Uploading all day to day documents of the employees into HR Share drive as
well in the employee’s personal folder.
Attending the calls & emails of the all the departments to resolve their queries
3. Company : Jacobs ZATE Engineers Consultants
Al-Khobar, K.S.A.
Client : MARAFIQ, Power & Water Utility Company
Designation : Secretary / Document Controller
Duration : September 2010 TO November 2014
Job Responsibilities:
Attending calls, mails and responding them. And Maintain good relationship
with JZ and Customers.
Maintain document control registers for incoming & outgoing project
documents, uploading the documents into Share Drive.
Performs a variety of routine tasks relevant to project assignment from general
supervision.
Gathers compiles, tracks and reports on information relevant to project
assignment from multiple sources.
Sets up and maintains files, refer callers arranges meetings and conferences
receives, refers and answers mail.
Expedite and maintains acknowledgements to transmittals.
Expedite responses to transmittals sent for review / comments.
Handling confidential data. & Typing work
Maintaining record for Daily progress reports.
Company : Jacobs ZATE Engineers Consultants
Al-Khobar, K.S.A.
Client : Saudi Electricity Co. SCECO Jubail II 380/230kV S/S
Designation : Secretary / Clerk
Duration : April 2008 TO August 2010
Job Responsibilities:
Preparing daily, weekly & monthly reports for higher authorities.
Handling confidential data. & Typing work
Reporting to Project Manager, Official correspondence – Contractor Letters &
Inter Office Memorandum etc., good communication & coordination with
Project staff as well as contractor & client.
Working with Project Manager maintaining norms of privacy/secrecy
Expedite responses to transmittals sent for review / comments.
Keep track of Engineers’ correspondence like A-Acceptable, B-Acceptable as
noted, C-Not Acceptable (Re-submit) & Info-Provide additional information.
4. Taking minutes, preparing Bi-weekly & Minutes of Meeting. Preparing staff
timesheets & submitting to client for approval. Maintaining DOCUMENT
CONTROL LOG on daily basis i.e. Contractor in-coming & out-going letters,
Submittal/Transmittal, SEC inter-department comments letters.
Preparing and maintaining project expenses on daily basis through our petty
cash for reimbursement and updating the employees personnel files etc.
Company : Al-Sale Eastern Co. Ltd.
(Habitat Building Dhahran Road, Al-Khobar)
Kingdom of Saudi Arabia.
Designation : Junior Accountant
Duration : April 2000 TO May 2007
Job Responsibilities:
Preparation of individual Balance sheet.
Response to Incoming calls / correspondence, mails etc.
Preparing of confidential reports & memorandums.
Supervision & conducting Tax Audit, Statutory Audit of company and
society.
Arranging meetings, programs, events & conferences.
Making travel arrangements to the staff for their annual vacation.
Updating Staff files for their pay rolls. Preparing Financial statements
Have good co-ordination with team members / colleagues
Maintain Salary as well as Loan register, Payroll statement and Maintain of
petty cash book.
Making checks Payment & Bank Transfers
Payments of Expense claim for the employees
Preparation of Bank Reconciliation Statement and Parties Ledger Accounts
Experience in India: (2 Years)
Company : Karvy Consultancy Ltd.
Project : Reliance Petroleum Ltd.
Designation : Secretary / Clerk
Duration : June 1998 TO March 2000.
5. Job Responsibilities:
Registering of internal & external documents.
Maintain a master document register of the latest drawings on a projection and
ensure that all recipients are transmitted the drawings they require as soon as
new revisions of drawings are received.
Ensure that the latest revision and approval status of drawings is kept updated
continuously.
Filing and archiving the documentation to facilitate easy retrieval at a later
date.
Sending of Drawings Transmittals and Submittals
Updating and maintaining of Project document control data base by
monitoring all incoming/outgoing project documentation.
Distribution of documents, Indexing and their systematic filing for future
reference.
Liaison with the project team member for preparation of all technical
submissions. Ensure all submissions are submitted in timely manner.
Educational Qualification: Bachelor of Commerce (B.com) with the specialization in
Computers from Osmania University, Hyderabad, in 1998.
Technical Qualification: Passed Diploma in Accounting Packages (AAS) from
American Accounting School Computer education, Hyderabad, A.P. India
Packages : MS-Office
Accounting Packages : Tally Ex & Wings, Focus & Peachtree
Operating System : Windows 9x/2000/XP
Extra Curricular Activities
Participated in Inter University Cricket tournament in the year 1995-96 representing to
Osmania University.
The above stated information’s are true and accurate. Given an opportunity to work
with your esteemed organization I will contribute in my own humble way towards
achieving new milestones.
Anticipating you to find me eligible to offer my service to your esteemed organization.
6. Personal Profile:
Name : Mohammed Abdul Hafeez
Date of Birth : 1st
September 1975
Driving License : Valid SAUDI Driving License
Religion : Muslim
Nationality : Indian
Marital Status : Married
Visa Status : Transferable
Languages known : Fluent in English, Arabic, Hindi, Urdu & Telugu
(Mohammed Abdul Hafeez)