Mohammed Abdul Hafeez is applying for the position of Project Secretary/Document Controller with over 15 years of experience in similar roles in Saudi Arabia. He has a bachelor's degree in commerce with a specialization in computers. His most recent role was as an HR Coordinator/Document Controller at Jacobs ZATE Engineers Consultants where he maintained personnel files and coordinated with various departments. He is looking for new opportunities to utilize his skills and help organizations achieve their goals.

1. Attn. HR - Manager
Sub: Resume for the post of ProjectSecretary/ Document Controller
DearSir,
At the outset let me introduce you, I am young enthusiastic commerce graduate B.com
(Computers) my 15+ years gulf experience as an Secretary / Document Controller has
molded my professional outlook and career. This has given me the new challenges. I am
hardworking self motivated person with strong leadership qualities having flair for Sr.
Secretary / Document Controller Throughout my career, my performance has been
excellent with good track record. I am looking towards a fruitful and meaningful
association with your esteemed organization with a assurance of high quality of work
while putting in my abilities and best of organizational objectives.
Looking forward for your favorable response.
Thanks & regards
Mohammed Abdul Hafeez
Contact # 050-7588539
# 013-8213996

2. CURRICULAM VITAE
Mohammed Abdul Hafeez
PostBox # 981 Al-Khobar, K.S.A
Mobile #050-7588539,
E-mail: Mohammed.abdulhafeez@jacobs.com ; hafeez_1975@yahoo.com
CareerObjective:
Seeking suitable position in the field of Secretarial or Document controller in a reputed
Company like yours. Looking forward on an opportunity, which would help me to
acquire skills there by giving scope to exploit my abilities for the development of the
Organization.
Present Company: (8 Years)
Company : JACOBS ZATE Engineers Consultants
Al-Khobar, K.S.A.
Department : Human Resources, HR DEPT.
Designation : HR Coordinator / Document Controller
Duration : December 2014 TO Still Working.
Job Responsibilities:
 Maintain of personal files for all the company employees.
 Providing copies of the Employment Contracts, Addendums, ERANS etc. to the
HR Business partners & Accounts Dept. for settlement of the employees quires.
 Co-ordinates with recruiters to gather the new hiring employee’s documents
for filing.
 Supporting to the Project Control Dept. to enroll new hire employees into
Aramco roster.
 Conductorientation for the new hire employees for document verification &
collecting.
 Coordinates with the Jacobs ME recruiters to finding jobs for the employees
who are demobilized from the projects.
 Preparation of Orientation package for the new hire employees.
 Uploading all day to day documents of the employees into HR Share drive as
well in the employee’s personal folder.
 Attending the calls & emails of the all the departments to resolve their queries

3. Company : Jacobs ZATE Engineers Consultants
Al-Khobar, K.S.A.
Client : MARAFIQ, Power & Water Utility Company
Designation : Secretary / Document Controller
Duration : September 2010 TO November 2014
Job Responsibilities:
 Attending calls, mails and responding them. And Maintain good relationship
with JZ and Customers.
 Maintain document control registers for incoming & outgoing project
documents, uploading the documents into Share Drive.
 Performs a variety of routine tasks relevant to project assignment from general
supervision.
 Gathers compiles, tracks and reports on information relevant to project
assignment from multiple sources.
 Sets up and maintains files, refer callers arranges meetings and conferences
receives, refers and answers mail.
 Expedite and maintains acknowledgements to transmittals.
 Expedite responses to transmittals sent for review / comments.
 Handling confidential data. & Typing work
 Maintaining record for Daily progress reports.
Company : Jacobs ZATE Engineers Consultants
Al-Khobar, K.S.A.
Client : Saudi Electricity Co. SCECO Jubail II 380/230kV S/S
Designation : Secretary / Clerk
Duration : April 2008 TO August 2010
Job Responsibilities:
 Preparing daily, weekly & monthly reports for higher authorities.
 Handling confidential data. & Typing work
 Reporting to Project Manager, Official correspondence – Contractor Letters &
Inter Office Memorandum etc., good communication & coordination with
Project staff as well as contractor & client.
 Working with Project Manager maintaining norms of privacy/secrecy
 Expedite responses to transmittals sent for review / comments.
 Keep track of Engineers’ correspondence like A-Acceptable, B-Acceptable as
noted, C-Not Acceptable (Re-submit) & Info-Provide additional information.

4.  Taking minutes, preparing Bi-weekly & Minutes of Meeting. Preparing staff
timesheets & submitting to client for approval. Maintaining DOCUMENT
CONTROL LOG on daily basis i.e. Contractor in-coming & out-going letters,
Submittal/Transmittal, SEC inter-department comments letters.
 Preparing and maintaining project expenses on daily basis through our petty
cash for reimbursement and updating the employees personnel files etc.
Company : Al-Sale Eastern Co. Ltd.
(Habitat Building Dhahran Road, Al-Khobar)
Kingdom of Saudi Arabia.
Designation : Junior Accountant
Duration : April 2000 TO May 2007
Job Responsibilities:
 Preparation of individual Balance sheet.
 Response to Incoming calls / correspondence, mails etc.
 Preparing of confidential reports & memorandums.
 Supervision & conducting Tax Audit, Statutory Audit of company and
society.
 Arranging meetings, programs, events & conferences.
 Making travel arrangements to the staff for their annual vacation.
 Updating Staff files for their pay rolls. Preparing Financial statements
 Have good co-ordination with team members / colleagues
 Maintain Salary as well as Loan register, Payroll statement and Maintain of
petty cash book.
 Making checks Payment & Bank Transfers
 Payments of Expense claim for the employees
 Preparation of Bank Reconciliation Statement and Parties Ledger Accounts
Experience in India: (2 Years)
Company : Karvy Consultancy Ltd.
Project : Reliance Petroleum Ltd.
Designation : Secretary / Clerk
Duration : June 1998 TO March 2000.

5. Job Responsibilities:
 Registering of internal & external documents.
 Maintain a master document register of the latest drawings on a projection and
ensure that all recipients are transmitted the drawings they require as soon as
new revisions of drawings are received.
 Ensure that the latest revision and approval status of drawings is kept updated
continuously.
 Filing and archiving the documentation to facilitate easy retrieval at a later
date.
 Sending of Drawings Transmittals and Submittals
 Updating and maintaining of Project document control data base by
monitoring all incoming/outgoing project documentation.
 Distribution of documents, Indexing and their systematic filing for future
reference.
 Liaison with the project team member for preparation of all technical
submissions. Ensure all submissions are submitted in timely manner.
Educational Qualification: Bachelor of Commerce (B.com) with the specialization in
Computers from Osmania University, Hyderabad, in 1998.
Technical Qualification: Passed Diploma in Accounting Packages (AAS) from
American Accounting School Computer education, Hyderabad, A.P. India
Packages : MS-Office
Accounting Packages : Tally Ex & Wings, Focus & Peachtree
Operating System : Windows 9x/2000/XP
Extra Curricular Activities
Participated in Inter University Cricket tournament in the year 1995-96 representing to
Osmania University.
The above stated information’s are true and accurate. Given an opportunity to work
with your esteemed organization I will contribute in my own humble way towards
achieving new milestones.
Anticipating you to find me eligible to offer my service to your esteemed organization.

6. Personal Profile:
Name : Mohammed Abdul Hafeez
Date of Birth : 1st
September 1975
Driving License : Valid SAUDI Driving License
Religion : Muslim
Nationality : Indian
Marital Status : Married
Visa Status : Transferable
Languages known : Fluent in English, Arabic, Hindi, Urdu & Telugu
(Mohammed Abdul Hafeez)