lecture presented by Carina C. Samaniego at PAARL’s Seminar /Parallel Session-workshop on Library and Web 2011 (Holy Angel University, Angeles City, Pampanga, 19-20 August 2010)

1. “C Archiving”
I
Carina C. Samaniego
Manila Observatory
Philippine Association of Academic and Research Librarians, Inc. (PAARL)
“LIBRARY AND WEB 2011 for READERS, TECHNICAL & ARCHIVES SERVICES”
August 19, 2010, Holy Angel University, Angeles City, Pampanga

2. Archival l
A hi l values
Administrative value: usefulness of the records for
the conduct of its day-to-day business
Evidential value: worth of the records in providing
adequate and authentic documentation
Informational value: worth of the records on the
f i l l h f h d h
information they contain about the creating agency or
other people, subject, places, times, or events and
activities.
activities
Legal value: worth of the records for legal purposes,
such as to prove ownership custody or legal rights and
ownership, custody,
responsibilities

3. Issues in Archiving
I i A hi i
Increasing volume and differences in types/media
g yp /
of archival collection
Constraints in resources (budget, personnel,
technical)

4. Technology and Archiving
T h l d A hi i
(+) Good venue for preserving and disseminating
archival information
(+) Availability various technologies (hardware &
software)
(-) Requires technical knowledge to use and manage
technologies
(-) Cost

5. Digital A hi i
Di it l Archiving
Digitization of archival materials (scanning, microfilming)
Availability of digital archival materials can be either
internal and/or online (websites, portals)
Preservation and management of b h original
d f both l
materials and digital files

9. Self-archiving
S lf hi i
Open-access archives
“To deposit a digital document in a publicly accessible
To
website”
To promote open access to the full text content of
full-text
publications (pre-peered or peered-reviewed)
Part of the Open Archive Initiative (OAI) – making
shared documents interoperable between different online
portals/archives

10. HAL: Hyper Article en ligne (http://hal.archives-ouvertes.fr/)

11. DSpace (http://www.dspace.org/)

12. arXiv (http://arxiv.org/)

13. Greenstone Digital Library Software (http://www.greenstone.org/)

14. Archivists’ Toolkit (http://archiviststoolkit.org/)

15. Online
O li marketing/promotion
k ti / ti
Websites
Social networking sites
Mailing lists

17. National Archives of Singapore (http://www.a2o.com.sg/a2o/public/html/)

18. US National Archives Facebook page (http://www.facebook.com/usnationalarchives)

19. Ateneo Library of Women's Writings (ALIWW) Facebook page
(http://www.facebook.com/pages/Ateneo-Library-of-Womens-Writings-ALIWW/126771234032118?v=wall&ref=ts)

20. Archives Open (http://archivesopen.blogspot.com/)

21. Archives Blog (http://archivesblogs.com/)

22. Collaborative archiving
C ll b ti hi i
Online catalogs, indexes
Online digital libraries

23. World Digital Library (http://www.wdl.org/en/)

24. ICDL (http://en.childrenslibrary.org/)

25. Philippine eLib project (http://www.elib.gov.ph/)

26. Library Link (http://www.librarylink.org.ph/)

27. USEFUL SITES PORTALS OF E ISTING ARCHI ING ROJECTS
P
INFORMATION SOURCES

28. Archivist’s Toolkit (http://aabc.ca/toolkit.html)

29. A Manual for Small Archives (http://aabc.ca/msa/)

30. Internet Library for Librarians
(http://www.itcompany.com/inforetriever/)

31. Standards for Archival Description
p
(http://www.archivists.org/catalog/stds99/index.html)

32. Project Guttenberg
(http://www.gutenberg.org/wiki/Main_Page)

33. UNESCO Photobank (http://photobank.unesco.org/exec/index.htm)

34. UNESCO Archives Portal
(http://www.unesco-ci.org/cgi-bin/portals/archives/page.cgi)

35. IFLA Preservation and Conservation Section
(http://www.ifla.org/en/preservation-and-conservation/)

36. International Council on Archives (http://www.ica.org/)

37. Strategies for effective
archiving
hi i
Ensure that archival collection is organized and accessible
Identify the purpose why adapt or use a certain type of
technology
t h l
Be aware of copyright issues and establish access restrictions
Think of sustainability (cost technical people, etc )
(cost, people etc.)
Explore collaboration and other funding opportunities
Start ith
St t with small project/initiatives
ll j t/i iti ti
Keep updated with the latest technologies available
Determine how much information is made available online

38. Questions?