This document discusses archiving strategies and issues. It outlines the key archival values of administrative, evidential, informational and legal worth. Issues addressed include increasing volumes and types of archival collections as well as resource constraints. The document also explores how technology can both help and hinder archiving through digitization, digital preservation and the use of various online tools and portals for archiving and promoting access. Effective archiving strategies discussed include organization, sustainability, collaboration and starting with small initiatives.

1. “C Archiving”
I
Carina C. Samaniego
Manila Observatory
Philippine Association of Academic and Research Librarians, Inc. (PAARL)
“LIBRARY AND WEB 2011 for READERS, TECHNICAL ARCHIVES SERVICES”
August 19, 2010, Holy Angel University, Angeles City, Pampanga

2. Archival values
¾ Administrative value: usefulness of the records for
the conduct of its day-to-day business
¾ Evidential value: worth of the records in providing
adequate and authentic documentation
¾ Informational value: worth of the records on the
information they contain about the creating agency or
other people, subject, places, times, or events and
activities.
¾ Legal value: worth of the records for legal purposes,
such as to prove ownership, custody, or legal rights and
responsibilities

3. Issues in Archiving
¾ Increasing volume and differences in types/media
of archival collection
¾ Constraints in resources (budget, personnel,
technical)

4. Technology and Archiving
¾ (+) Good venue for preserving and disseminating
archival information
¾ (+) Availability various technologies (hardware
software)
¾ (-) Requires technical knowledge to use and manage
technologies
¾ (-) Cost

5. Digital Archiving
¾ Digitization of archival materials (scanning, microfilming)
¾¾ Availability of digital archival materials can be either
internal and/or online (websites, portals)
¾ Preservation and management of both original
materials and digital files

9. Self-archiving
¾ Open-access archives
¾ “a publicly accessible
To deposit a digital document in website”
¾¾ To promote open access to the full-text content of
publications (pre-peered or peered-reviewed)
¾¾ Part of the Open Archive Initiative (OAI) – making
shared documents interoperable between different online
portals/archives

10. HAL: Hyper Article en ligne (http://hal.archives-ouvertes.fr/)

11. DSpace (http://www.dspace.org/)

12. arXiv (http://arxiv.org/)

13. Greenstone Digital Library Software (http://www.greenstone.org/)

14. Archivists’ Toolkit (http://archiviststoolkit.org/)

15. Online marketing/promotion
¾ Websites
¾¾ Social networking sites
¾ Mailing lists

17. National Archives of Singapore (http://www.a2o.com.sg/a2o/public/html/)

18. US National Archives Facebook page (http://www.facebook.com/usnationalarchives)

19. Ateneo Library of Women's Writings (ALIWW) Facebook page
(http://www.facebook.com/pages/Ateneo-Library-of-Womens-Writings-ALIWW/126771234032118?v=wallref=ts)

20. Archives Open (http://archivesopen.blogspot.com/)

21. Archives Blog (http://archivesblogs.com/)

22. Collaborative archiving
¾ Online catalogs, indexes
¾¾ Online digital libraries

23. World Digital Library (http://www.wdl.org/en/)

24. ICDL (http://en.childrenslibrary.org/)

25. Philippine eLib project (http://www.elib.gov.ph/)

26. Library Link (http://www.librarylink.org.ph/)

27. USEFUL SITESPORTALS OF EISTING ARCHIING PROJECTS
INFORMATION SOURCES

28. Archivist’s Toolkit (http://aabc.ca/toolkit.html)

29. A Manual for Small Archives (http://aabc.ca/msa/)

30. Internet Library for Librarians
(http://www.itcompany.com/inforetriever/)

31. Standards for Archival Description
(http://www.archivists.org/catalog/stds99/index.html)

32. Project Guttenberg
(http://www.gutenberg.org/wiki/Main_Page)

33. UNESCO Photobank (http://photobank.unesco.org/exec/index.htm)

34. UNESCO Archives Portal
(http://www.unesco-ci.org/cgi-bin/portals/archives/page.cgi)

35. IFLA Preservation and Conservation Section
(http://www.ifla.org/en/preservation-and-conservation/)

36. International Council on Archives (http://www.ica.org/)

37. Strategies for effective
archiving
¾ Ensure that archival collection is organized and accessible
¾ Identify the purpose why adapt or use a certain type of
technology
¾ Be aware of copyright issues and establish access restrictions
¾¾ Think of sustainability (cost, technical people, etc.)
¾ Explore collaboration and other funding opportunities
¾¾ Start with small project/initiatives
¾ Keep updated with the latest technologies available
¾ Determine how much information is made available online

38. Questions?