This document provides instructions on formatting elements for business letters, including: 1) Letterheads should contain the sender's name, address, phone number, and email at the top of the page. Elements can be centered or placed at the top and bottom. 2) Setting margins creates borders around the page and can be customized. 3) Tables organize text into rows and columns and allow navigation and formatting using keyboard shortcuts or the ribbon. 4) Formatting objects like images and adjusting properties like brightness and transparency can make documents more professional.

1. Creating a Business Letter
with a Letterhead and Table
Project 3 – Pages 138 - 188

2. Why Do I need to Know this?
• These skills will be useful when creating a
resume and cover letter for job searches
• At some point in your life you will need to
compose/write a professional letter to an
employer, a bank, a business –so these
concepts and skills are good to know so your
letter appears to be professional
• It is part of this class – HAHA

3. Letterheads
• Letterhead is normally at top of a page – it is
often the first thing a reader notices on the page
• Letterhead should contain:
– legal name of individual or group
– Complete mailing address including: street address,
room or suite number, PO Box, city, state, and postal
code
– Phone number, Fax number
– Email and/or Website

4. Letterheads (cont.)
• Placement of elements on page
– Most letterheads center all info across top of page
– Other options are to place some info like name
and logo at top and put address and contact info
at bottom
– Key is balance the elements
• Appearance - Use fonts and colors that are
easy to read. Use larger fonts or bold/Italics to
emphasize name

5. Margins
• Create the borders of
a page
• Default is set at 1
inch on all sides
• Can change on Page
Layout ribbon
• Have presets, but can
change to specific
need by clicking
Custom Margins

6. Objects
• Objects or elements are
anything placed in a word
document (text boxes,
pictures, tables, etc…)
• A drawing object is a graphic
the user creates
– Examples of drawing objects
are shapes such as rectangles,
circles, banners, callouts, etc…

7. Inserting Objects
• When a user inserts an object into a
document it becomes an inline object or a
floating object
– Inline object – part of a paragraph; can set
alignment by setting paragraph options such as
center, left, right, etc…
– Floating object – can be positioned at a specific
location within a document or layer behind text
• User has more flexibility with a floating object
because it can placed anywhere on the page.

8. Inline / Floating objects
• Once the object is inserted the user
can change the Inline / Floating
property by clicking on the Drawing
Tools Format tab then clicking wrap
text
– This gives the user an option on how
the text will behave when next to an
object
– Options should be self-explanatory

9. Document Theme
• A theme is a combination
of colors, fonts, and effects
– This combination keeps
fonts and colors consistent
throughout the presentation
• Click the Design tab to get
to the Themes button (left
hand side of ribbon)

10. Transparent color
• Word allows a user to set one color of a clipart
transparent – it disappears. Only one color!!
• Click the Picture Tool format contextual tab |
click color then select transparent
• See suitcase below for example

11. Brightness / Contrast
• Brightness is the lightness of an image
• Contrast is the difference between the lightest
and darkest areas of an image
• User can adjust the above by
selecting Picture Tools Format
tab (when image is selected) –
then click corrections on left
side of ribbon

12. Symbols/Special Characters
• A user can insert a variety of characters into a
word document
• These characters can aide in making a
document look more professional
• Click insert | click symbol |
click more symbols
• Choose different font and
subset to change choices
– The font Webdings has
actual images to choose

13. Border
• A border is a solid line drawn at
any edge of a paragraph.
• A border can be added to a
paragraph by placing the
insertion point in the paragraph
to be bordered, then clicking the
border button, and choosing the
desired border

14. Tab Stops
• A tab stop is a location on the horizontal ruler
bar that tells word where to position the
insertion point when the tab key is pressed
• Once a Tab stop is set it carries from one
paragraph to the next
• If the user elects to show formatting marks a
tab character is shown, but will not print
This right arrow
indicates the tab key has
been pressed

15. Tabs (Cont.)
• The are 5 different alignments that can be set
to tabs: left, center, right, decimal, and bar
• Two ways to insert a tab stop
– Select the type of tab you want by clicking the tab
selector button to the left of the horiz. Ruler bar
Each time you click it will change alignment
options – see next slide for alignment symbols

16. Tabs (cont. again)
Left Align Left aligns text at the location of the stop
Center Align Centers text at the location of the stop
Right Align Right aligns text at the location of the stop
Decimal Align Aligns text in the decimal point at location of stop
Bar Align Aligns text at bar character
Bar Tab alignment not shown in above example

17. Last Tab slide
• The second method used to set tabs is to use
the paragraph launch dialog button on the
home ribbon then select tabs in lower left.
User should know exact location of tab to use
this method
Dialog Box Launcher
Tab dialog box

18. Building Block
• A building box is saved text or graphic that is
used multiple times – instead of typing it out
or reformatting a building block can be used
to save the user time
– Items such as logos and/or letter heads are a good
use of building blocks

19. Nonbreaking Space / Hyphen
• A nonbreaking space is a special space that
prevents two words from splitting if the first
word falls at the end of a line
• A nonbreaking hyphen is a special hyphen that
prevents two words separated by a hyphen
from splitting at the end of a line.

20. Tables
• A table is a collection of rows and columns
• The intersection of a row and column is a cell
• Rows go side to side (horizontal)
• Columns go up and down (vertical)
• Click the Insert tab then the Table button to
select the dimension
– If the dimension is bigger than what is offered on
the table gallery choose insert table and manual
add the number of rows and columns to be used

21. Tables (cont.)
• A user can navigate a table by hitting the enter
key, pressing the tab key, click inside a specific
cell, or using the arrow keys on the keyboard
• To enter text select the cell and begin typing
• Once inserted a user can click on the table
tools contextual tabs (Design or Layout) to add
styles, format it, insert or delete columns and
rows
Not this type of table!!

22. Last Table Slide
• Selecting an entire table the user must click
the select all box on the table. This icon shows
up when the users pointer (arrow) is in the
table

23. That’s All Folks