Creating and editing a presentation with clipart

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Creating and editing a presentation with clipart

  1. 1. PowerPoint – Project 1 Pgs. PPT2 – PPT71
  2. 2.  A PowerPoint presentation is also called a slideshow because the creator is creating slides, not pages or images  The collection of slides in a presentation is called a deck  One of the more common uses for a PowerPoint is to enhance an oral presentation  This means the PowerPoint reinforces what the speaker is saying – not actually saying it for them  Another use is a stand-alone presentation  This is when the creator makes the presentation to run on its own without a speaker
  3. 3.  A document theme is a specific design with coordinating colors, fonts, and special effects such as shadows and reflections  Each theme has a set of 4 alternate designs called variants.  A theme can be a selected when first creating a new PowerPoint or it can be changed later by clicking on the Design tab and looking through the Themes group
  4. 4.  When PowerPoint is initially opened the Title Slide Layout appears.  The purpose here is to introduce the topic to the audience  There are two boxes on the title slide called placeholders – shown by dotted lines  Placeholders will appear on almost every layout  The dotted lines will not print  To delete a placeholder click on the dotted line – once selected hit the delete key
  5. 5.  When a creator is giving a presentation with the aide of a PowerPoint he/she should use the 7 X 7 rule – 7 words per line / 7 lines per slide.  This is not a set in stone – if there is an oral presentation going on the focus should be on the presenter not on the PowerPoint so less is better  If there is no oral presentation, such as this, then a more detailed slide is needed
  6. 6.  To format means to modify the appearance of text, paragraph, page, or object  The font defines the appearance and shape of all text, punctuation marks, and symbols  Font size refers to the height of a character  Font are measured in points  Font style refers to how the characters are formatted – Bold, Italic, or Bold Italic
  7. 7.  The backbone of most PowerPoints is bulleted lists  A bulleted list is a list of paragraphs preceded by a bullet or a symbol (in this case a square)  Many bulleted lists have different levels – the sub levels contain information about the level above it
  8. 8.  As the user moves down levels they are demoting the text – going from level 1 to 2 or 2 to 3  As the user moves up levels they are promoting text – going from 3 to 2 or 2 to 1 This example shows demotion from level 1 all the way to level 4 then promotion from level 4 back up to level 1
  9. 9.  A layout specifies the arrangement of placeholders on a slide  The placeholders can contain several different objects such as – Text, Pictures, Charts, Tables, and Shapes  To choose a layout the user must go to the Layout Gallery  The Layout Gallery is located on the Home Ribbon under the New Slide button – click where it says New Slide, not the icon
  10. 10.  There are 9 different layouts to choose from  5 of the 9 contain text and content meaning the slide will have a bulleted list on one portion of the slide and an image, chart, table, etc. on the other portion  If the user has created a slide the layout can be changed – click the layout dropdown button next to New Slide -- the objects currently on the slide will move to fit the new layout.
  11. 11.  A view is the mode in which PowerPoint appears on the screen  The default view is Normal View  Normal view consists of three working areas  On the left is the Slides / Outline Pane – The slides tab shows mini-slides or thumbnails of what the slide looks like. The outline tab shows the slide in outline or text format without the designs or layouts  The slide pane which is the main portion of the screen  The Notes pane located at the bottom – this is for the presenter to make notes – these do not show on the presentation
  12. 12.  A second view is the Slide Sorter view – this allows the user to see mini-slides of the presentation in the order they will come up. This can aide in organization  The next view is called Reading View – this allows the user to view the presentation much like a book – with arrows to go back and forth
  13. 13.  The final view is called Slide Show view – this actually plays the presentation as it is intended  This view can also be achieved by pressing the F5 key on the top of your keyboard  The different views can be selected on the bottom right of the screen next to the Zoom slider Normal Slide Sorter Reading Slide Show
  14. 14.  A clip is a single media file, such as a photo, illustration, sound, or video  Clipart is now gone as many of you have found out. Microsoft did not want to support it any longer. All pictures will now be retrieved from the Internet  Clicking on Pictures on the Insert Ribbon will take you to a browse window to search your computer  Clicking on Online Pictures will take you to an online search box (Bing) to look for pictures
  15. 15.  The red circles are pointing out sizing handles that can be uses to resize an image  The purple circle is showing the rotation handle – this allows the images to be turned in several ways
  16. 16.  By default PowerPoint ends a slideshow with a black slide – never showing the audience normal view  It is best to end the show with a similar slide to the title slide – showing the title of the presentation and the presenters name. It may also include additional information such as how to contact the presenter at a later time (email, phone, or address)
  17. 17.  To go back to a completed slide simply click on the thumbnail or bullet (if on the outline tab). This will make that slide the active slide in the slide pane – changes now can be made.  There may be a need to rearrange them – the easiest way to accomplish this is to drag and drop  Either in normal view in the Slides pane or in slide sorter view is the best  Click and hold on the slide to be moved and drop it where it is to be located – a line will signify where it will be place (the line is horizontal in normal view and vertical in slide sorter view)
  18. 18.  Animations are visual and sound effects applied to text or content on a slide  To add animation select an object on a slide then click the animations tab. Select an animation from the Animation group and presto it is animated  Transitions is an effect used to progress from one slide to another  To add transitions to slides select the slide or slides that are to have transitions, click the transitions tab, then choose the transition in the transition group.  As mentioned earlier there is more to transitions and animations, but you will have to take the next class, Digitized Presentation, to learn them!!!
  19. 19.  Much like all other MS Office Applications the user needs to click File and Print to get to the Print menu  The user can select to print all slides or just a couple  The user can select to print multiple slides per page (up to 9)
  20. 20.  For many this will be information that is already known, but for others this will be brand new stuff – take time going through the steps in the book and projects.  Explore PowerPoint a little if time allows. It is a very powerful program if the time is taken to learn it.

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