This document provides instructions for inserting and formatting tables, pictures, and page numbers in Microsoft Word. It discusses how to create a table, insert and resize pictures, add page numbers, and perform a mail merge. The mail merge section outlines the steps to create a recipient list, insert merge fields into a document, and complete the mail merge process. Formatting topics covered include text alignment in tables, resizing rows and columns, merging and splitting table cells, and wrapping text around pictures.

1. UNIT 3
Microsoft word

2. LESSON 3 - INSERT
Table
Picture
Page
Mail Merge
1

3. TABLE
A table is made up of rows and columns. The intersection of a row and column is called a
cell. Tables are often used to organize and present information, but they have a variety of other
uses as well.
So TABLE
 Basically just a Grid
* Column(Vertical)
* Row (Horizontal)
* individual (cells) boxes
 Each Cell can hold
* text
* picture

4. INSERT TABLE
• Click Insert Menu
• Find the “Table” icon
Click
• Click the down-arrow under
“Table”
• Drag over the grid to select the
dimensions of your table(number
of rows & columns)
• Then click to insert the Table

5. • Your Table appears in the word
document (Document Area)
• Notice that Word automatically
add the “Table Tools” (everything
you need to format tables)

6. DELETE TABLE
• Click the “Layout” under “Table Tools”
• Click the down-arrow under “Delete”
• This will delete whatever row or
column is currently selected (or
whatever row or column was last
clicked)

7. INSERT ROW(S)/COLUMN(S)
To add new Row or Column
• Click :
* Insert Above
* Insert Below
* Insert Left
* Insert Right
• This will add a new row / column
next to whatever row or column was
last clicked.

8. TEXT ALIGNMENT IN TABLE
This refers to the position of the text within the individuals cells.
• Click the Layout menu
• Within the table, select
the cell(s) you want to
format.
• Then up in the “Layout”,
click your preferred text
alignment.

9. ALIGN TOP LEFT – Align text to the left corner of the cell.
ALIGN TOP CENTER – center text and align it to the top of the cell.
ALIGN TOP RIGHT – Align text to the top corner of the cell.
ALIGN CENTER – center text horizontally and vertically with in the cell.
ALIGN CENTER RIGHT – center text vertically and align it to the right
side of the cell.
ALIGN CENTER LEFT – center text vertically and align it to the left
side of the cell.

10. ALIGN BOTTOM LEFT – align text to the bottom left corner of the
cell.
ALIGN BOTTOM CENTER – center text and align it to the bottom
of the cell
ALIGN BOTTOM RIGHT – align text to the bottom right corner of
the cell

11. RESIZE COLUMN WIDTH & ROW HEIGHT
• Use your mouse to hover the
table border that you want to
adjust
• The pointer cursor will change
into a re-size cursor.
• Once you have the re-size
cursor, just click and drag to
move border.
• Same process for rows and
columns.

12. • Active the table to resize Column
width or row height
• Select Layout tools. On the Cell
Size command group, use height
for Row and width for Column.

13. MERGE CELLS
• Click and drag to select the
cells that you want to merge
• Find the “Merge” group on the
“Layout” tab.
• Click “Merge Cells” to combine selected cells.
Merge Cell

14. SPLIT CELL
• Select cells to divide.
• Click “Split Cells”
Use this tool to divide cells
into even more cells
• Write the number of
column and row
• Click “OK” button

15. PICTURE

16. • On the “Inert Menu” Click
“Picture”.
• Insert Picture From
* this Device (picture
store on your device)
* Online Picture (Picture
from Web)

17. 1. Select “this Device” (picture
store on your device)
2. Find and select picture from your device
3. Click “Insert” to be inserted.

18. RESIZE PICTURE
1. Select the Picture or object you
want to resize
2. Use the mouse to select and
drag a Sizing handle.
The Sizing handles are located
on each corner of the picture or
object, as well as on the top,
bottom, left and right borders.

19. 1. Select the Picture or object you want to resize
2. Click “Format” menu or tab
3. To resize the object to an exact size, go to the “Size” command group and enter
the value you want in Height and Width boxes. Or use the arrows to change the
height and width of the object

20. 1. Select the Picture or object you want to resize
2. Click the dialog box launcher or the arrow on the right side of
“Size” command group.

21. 3. Layout Dialog box will
appear, select the “Size” tab
4. In the Scale section, select
Lock Aspect Ratio or Width
section, use the control to
change the height or width.
5. Select “Ok” to apply

22. CROP PICTURE
1. Select the Picture or object you want to crop
2. Select “Format” menu.
3. Click Crop

23. 4. On “Crop”
* Crop
* Crop to shape
* Aspect Ration
* Fill
* Fit

24. Crop - Crop your picture to
remove any unwanted area.
Crop to Shape – crop your picture in select
shape

25. Crop in Ratio - give possible size
(Square, Portrait, Landscape)
FIT - Resize the picture so that the entire
picture displays inside the picture area,
while maintaining the original aspect ratio.
FILL – resize the picture so that the entire
picture area is filled, while maintaining the
original aspect ratio. Any area of the
picture that falls outside of the picture area
will be cropped.

26. WRAP PICTURE
These commands control how text wraps around an
image or shape, which affects how you can place it on
the page.
• Select the Format, Click the
“Wrap Text”.
• Click “More Layout Option”

27. IN LINE WITH TEXT - Puts the picture or shape on a paragraph, just like a line of text.
It moves with the paragraph when you add or remove text. You can move the picture
or shape to other lines as you can with text, but you're it is limited to the extent of the
line.

28. SQUARE - Wraps text around the picture or shape in a square pattern. If the picture
tapers, like a triangle, the text on either side all has the same border. You can position
the object randomly on the page and the text will fill around it.

29. TIGHT - Text wraps at a consistent distance between the edge of the picture or shape
and the text. The text follows the shape. You can position the object randomly on the
page and the text will fill around it.

30. THROUGH - Acts much like Tight, except that you can change the wrap points so that
text can fill in the spaces between elements in an image. If the image or shape doesn't
have any spaces, then text wrapping works just like Tight.

31. Top and Bottom Wraps text on the top and bottom of the picture or shape, and
doesn't put any text along the edges, regardless of how narrow the picture.

32. Behind Text Puts the picture or shape
behind the text, and doesn't wrap the text
around it. Once behind the text, you may
have difficulty trying to select it. Go
to Layout > Selection Pane and then
choose the picture or shape from the list to
select it.
In Front of Text Puts the picture or
shape on top of the text. The text doesn't
wrap, so some of it may be blocked,
depending on the transparency of the
image

33. ADD PAGE NUMBERS

34. 1. On the Insert tab, click the Page
Number command.
2. Open the Top of Page, Bottom of Page, or Page
Margin menu, depending on where you want the page
number to be positioned. Then select the desired
style of header.

35. 3. Page numbering will appear.

36. INSERT TABLE OF CONTENT

37. • Put your cursor in the position you require your table of contents to start. This is
usually on a new page fairly near the beginning of your work.
• Click on the References tab / menu
TO INSERT TABLE OF CONTENT

38. • Click Table of Contents from the Built-In styles list, select your prepared style.

39. HOW TO TAG YOUR CHAPTER HEADINGS
• Highlight the heading within your document and select Styles.
• Select Heading 1 for your main chapter headings and either Heading 2 or Heading
3 for chapter sub headings.
• Once you have applied all your chapter headings you can now update your table of
contents

40. UPDATING A TABLE OF CONTENTS
• As you add more pages and chapters to your document you will need to update
your table of contents. To update a table of contents left click on the table and click
the Update Table tab. You can then select whether you want to update the entire
table or just the page numbers

41. INSERT MAIL MERGE

42. MAIL MERGE
1. In your Word Document, Click
on the “Mailing” Menu and in
the “Start Mail Merge” group,
Click “Start Mail Merge”
2. Click “Step by Step Mail Merge
Wizard”

43. 3. Select your document type,
“Letters”
4. Click “Next: Starting
document”

44. 5. Select “Use the current document”
6. Click the “Next :select recipients”

45. 7. Select “Type a new list” for new
list or record.
8. Click “Create”

46. 9. Create a list by Adding
data in the “New Address
List” dialog box.
10. If you want to customize Column. Click
“Customize Column”. You can change your Filed
Name.
11. Remove the extra
field, then click “OK”.

47. 12. Type recipient information in the
table. To add more entries, click New
Entry.
13. Click “OK”
14. Save the “Address List”

48. 15. The “address List” or the “Mail
Merge Recipients is save.
Filename of the “Mail Merge Recipents
is display
Click “Ok”
16. Write your letter on the document.
The Click “Next:Write your Letter”

49. 16. Click “Next: Preview your letters”
16. Click “Next: Complete the merge”

50. TO VIEW MAIL MERGE
• Select “Mailing” menu or tab. • Click the arrow down in “Insert Merge Field”

51. • The field name will appear in the
document when you select it.
• To see the data, click Preview Result.

54. https://support.office.com/en-us/article/RZ001200716?CorrelationId=e84e6f69-317b-49c6-a24f-b364702fd132. view
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