Construction of CNG station project final report.

1. Project Report
Construction of CNG Station
Submitted
By:
M.Ejaz-ul-
haq
1

2. B08-015
 Special thanks to Almighty Allah, creator of the creative minds
 We pay abundant thanks to our encouraging professor Dr. Ali Ahsan for enlightens our minds
with the rich information about the topic.
 Special thanks are extended for those who help us in printing & composing the research.
 We are especially thankful to Mr. Tayyab Bashir (M.D MIDWAY CNG Station) and Mr. Saeed
Ahmed (Manager MIDWAY CNG station) who provided us the necessary information and show
us the process of conversion of natural gas into compressed natural gas (CNG).
2
ACKNOWLEDGEMENTACKNOWLEDGEMENT

3. Table of Contents
EXECUTIVE SUMMARY ……… 4
Project Report............................................................................................................................................1
Table of Contents.......................................................................................................................................3
PROJECT CHARTER......................................................................................................................................6
OVERVIEW OF CNG:....................................................................................................................................6
Present Demand:...........................................................................................................................6
Estimated demand during next five years:....................................................................................6
Distribution channel:.....................................................................................................................6
OVERVIEW OF CNG IN GUJAR KHAN..........................................................................................................6
VISION:.......................................................................................................................................................7
MISSION.....................................................................................................................................................7
PROJECT DESCRIPTION...............................................................................................................................7
MEANS OF FINANCE:.....................................................................................................................7
NAME OF LENDER:.........................................................................................................................7
NAME OF SPONSORS:....................................................................................................................8
Roles and Responsibilities.............................................................................................................8
REQUIREMENT OF PROJECT.......................................................................................................................8
NOCs Required For CNG Station....................................................................................................8
Technical staff................................................................................................................................9
Non Technical Staff .......................................................................................................................9
RISKS...........................................................................................................................................................9
Inflation Rate: ...............................................................................................................................9
High Depreciation Rate: ................................................................................................................9
Current political scenario and law and order situation in the country..........................................9
Availability of license from Oil and Gas Regulatory Authority (OGRA)..........................................9
MILESTONE:..............................................................................................................................................10
PROJECT BUDGET.....................................................................................................................................10
PROJECT MANAGEMENT PLAN.................................................................................................................11
Identify Stake Holders.................................................................................................................11
.................................................................................................................................................................12
PROJECT SCOPE STATEMENT....................................................................................................................13
Project Scope Description............................................................................................................13
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4. Target Customers........................................................................................................................13
Name of the CNG Station:...........................................................................................................13
”SKYLINK CNG STATION”.............................................................................................................13
Legal Status of the Project:..........................................................................................................13
Proposed Location:......................................................................................................................13
CNG Consultancy Services:..........................................................................................................13
Location.......................................................................................................................................14
Land.............................................................................................................................................14
Building.......................................................................................................................................14
Material Inputs............................................................................................................................14
Stores & Spares...........................................................................................................................14
Furniture and Fixtures.................................................................................................................15
Office Equipment.........................................................................................................................15
PROJECT ACCEPTANCE CRITERIA..............................................................................................................15
Project Budget:............................................................................................................................15
Procurement of Machinery and Equipment:...............................................................................15
Regulations and Licenses:............................................................................................................15
Deliverable Acceptance:..............................................................................................................15
WORK PACKAGES........................................................................................................................15
Project Deliverables............................................................................................................................15
WORK PRODUCTS........................................................................................................................16
PROJECT CONSTRAINTS:..............................................................................................................16
PROJECT ASSUMPTIONS:.............................................................................................................16
WORK BREAK DOWN STRUCTURE............................................................................................................18
PROJECT SCHEDULE .................................................................................................................................18
QUALITY PLAN..........................................................................................................................................19
Develop Human Resource Plan................................................................................................................22
Roles and Responsibilities ...........................................................................................................22
Communication Plan................................................................................................................................24
RISK MANAGEMENT.................................................................................................................................25
PROJECT PROCUREMENT PLAN................................................................................................................26
Procurement Definition...............................................................................................................26
Vendor Selection.........................................................................................................................26
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5. Project Procurement Team..........................................................................................................26
Sr.No...................................................................................................................................................26
Name:.................................................................................................................................................26
Designation.........................................................................................................................................26
Procurement Role...............................................................................................................................26
Estimated Cost............................................................................................................................27
NATURE OF INDUSTRY CNG STATION
CORPORATE STATUS PARTNERSHIP FIRM
LOCATION OF PROJECT Gujar Khan
We are the fresh and energetic students of BBA. We are going to start a new business. We have
selected the business of CNG Station. We have selected this business because there is so much
potential in this business. Especially today’s there is increasing number of cars. This is also a challenging
project. This will be the test of our hidden qualities.
SKY LINK CNG STATION established with the objective of installing a CNG Re-Fuelling Station at Gujar
Khan, District Rawalpindi. The firm is intending to start its operations initially with one station in Gujar
Khan. The firm has plans to expand its network later to in other cities.
5
Executive SummaryExecutive Summary

6. PROJECT CHARTER
OVERVIEW OF CNG:
Present there are more than too many vehicles, which have been converted to CNG fuel. Due to the
increasing prices of petroleum products, the trend of converting cars to CNG fueling system has been
on a rise. However, there exist a large number of people who were reluctant to convert their vehicles
from petrol to gas due to safety concerns. Recently, many car manufacturers have started
manufacturing the cars with built-in CNG fueling system. This change has led to enhancing the
confidence in the minds of the general public regarding the safety concerns, and now, more people are
inclined towards purchasing these factory-fitted CNG fueling system cars.
Present Demand:
The present demand of CNG is very high because the cost of CNG is very cheap as compared to
petroleum, diesel and LPG. This is also beneficial for the life of engine of vehicles so the people prefer
the CNG. Now the transporters also converting their vehicles in to CNG vehicles because cost of CNG is
very low and in this way they can earn high profits and engine of their vehicles also saves so the
demand of CNG is increasing day by day. Now a day the demand of CNG is so high that there is supply
and demand gap generated for CNG. The use of CNG in vehicles brings an added blessing that it is much
less polluting than regular gasoline (petrol).
Estimated demand during next five years:
It is estimated that the demand of CNG in next five years will be so high. The only reason is that now a
day’s all vehicles are converted into CNG vehicles. The millions of vehicles are converted into CNG
vehicles. So it is impossible that the demand of CNG is going to be end in next year’s.
Distribution channel:
No distribution channel is required for CNG. The customers come at CNG station and fill their cars with
CNG. So no distribution channel is required.
OVERVIEW OF CNG IN GUJAR KHAN
As I am constructing the CNG station in Gujar Khan so the overview of the CNG industry is as follows:
The business of CNG filling station has marked its place in the country through growth during the last
few years. This growth has opened up new opportunities and more CNG filling stations are being setup
all over Pakistan. However, the growth of CNG Refueling Stations in Gujar Khan has been very slow
despite a potential market demand. Currently there are only four CNG Refueling Stations fully
6

7. operational in the Gujar Khan City. The challenges outlined in the preceding section are primary
concerns impeding the growth of CNG industry in the city. The market for CNG is ripe for lucrative
investment thereby providing us with a potential opportunity to install and start a CNG Refueling
Station to target the large customer base in the Gujar Khan city alone.
VISION:
Goal to build around 50 standard CNG Refueling stations in major cities of the country
MISSION
Our mission is to provide purify compressed natural gas (CNG). We will provide 24 hours service to our
customers so that we can facilitate them according to their requirement. We will have also tuc shop,
tire service shop and work shop at our CNG station
This project will serve the following objectives:
 It will help us to start a profit oriented business which has a high expected future growth rate
 It will help us target potential market by providing environment friendly and quality fueling
services at reasonable prices
 It would also serve as a contributing factor to the growth of CNG industry in GUJAR KHAN city
PROJECT DESCRIPTION
The company is doing partnership business. There are four sponsors of the company which are the
partners of the company also. The company is doing legal business. Profit earned by the company is
distributed among the members of the company. We are going to produce only one product i.e. CNG.
We are not producing any other product. We are following the single product approach. Growth of sale
does not matter. At initial stage we will be producing at 75% capacity
We purchased our plant from abroad and as well as from local. Plant reached at site at March 7, 2012.
Our plant installed on March 8, 2012. It started its trial run on April 19, 2012. It started its commercial
operation on June 8, 2012.
MEANS OF FINANCE:
There are two types of means of finance. One is from our own resources and other is from taking debt
from Bank. The ratio is of debt and equity is of 60:40
NAME OF LENDER:
Our name of lender is Royal Bank of Scotland (RBS) Ltd which will provide us the entire loan which we
need for the completion of our project. The interest rate of the Bank is 18%.
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8. NAME OF SPONSORS:
The sponsors of the project are professionally qualified and have valuable and extensive experience of
business management regarding. They have got petrol pump & CNG and good trading contacts and
market reputations in the city. The project faces no problems in terms of marketing its product. The
sponsor’s experience would assist the firm in its smooth and profitable operation.
The sponsors are financially sound and capable to contribute their part of the equity in the proposed
scheme. The General Manager of the firm has vast experience in the managing of this industrial
organization
SR.No. NAME DESIGNATION
1 Ejaz-ul-haq General Manager
2 Mohsin Ibrahim Project Manager
3 Usman Khalid HR manager
4 Tanveer Ahmad Procurement Manager
Roles and Responsibilities
The overall management and control of the firm will be actively managed by its partners who will
actively participate in management decisions and control the affairs of the firm. The partners will
contribute equally in the equity of the project and will equally participate in the profit and loss of the
firm's business.
All the documentation that is project charter, scope statement, constraints, assumptions, WBS, Project
deliverables, cost estimates and the project budget, milestones, schedule, resource requirement,
procurement plans, risk analysis and response plans project team structure and communication plan
will be made by the mutual collaboration of all the partners.
The day to day running and operation of the project will be carried out by sponsoring partners with the
help of team of professional. The team of professional will be hired for managing financial and technical
aspect of the project. The team will consist of qualified and experienced personnel.
REQUIREMENT OF PROJECT
For the completion of the project we will have required the following things:
NOCs Required For CNG Station
No Objection Certificate will be required from the following department the prior to the
Commencement of the business
 Concerned development authority of the city (Rawalpindi Development Authority)
 Central Board of Revenue (CBR)
 Oil and Gas Regulatory Authority (OGRA)
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9. No person can set up CNG station without first obtaining license from the Authority i.e. Oil and Gas
Regulatory Authority Islamabad under Rule 6 of CNG (Production & Marketing) Rules, 1992. After
obtaining provisional license from the authority, the licensee is supposed to start construction of the
station.
The other input for CNG is natural gas which is obtained from SNGPL. This is the main input for the CNG
then electricity is also required to run the compressor. In the case when there is no electricity the diesel
is also required to run generator, so that the supply of CNG in the vehicles will not stop. Some
chemicals also used these chemicals include one type of acid and one type of base. These two used in
the cooling tower to purify the gas.
Technical staff
For the well check and running of compressor a person is required which should have done the diploma
in Electrical engineering. So that he can understand the working and function of compressor, and one
helper is also required having diploma in the electrical engineering
Non Technical Staff
There are ten or more persons required which should be metric. These staff required to operate the
dispensing machine for fulfilling the gas into vehicles. Gas filling is so simple process and it is not a
technical process so there is no need for a special staff, which should have some specific kind of
diploma. One sweeper is also needed for the cleanness of the CNG station. And one security guard is
also needed for security purpose.
RISKS
Following Risks are on the way to this venture:
 Inflation Rate:
10% inflation rate has been considered while making the projections for cost of sales,
operational expenses and salaries. The prices for gas, electricity, operational expenses and staff
salaries are increased by 10% every year as a result of inflation. The selling price of gas has been
increased by 5% every year. This shows that revenue will increase by less percentage than
expenses in the earlier years.
 High Depreciation Rate:
High depreciation rate of different assets will also be a risk for the venture that may ultimately
decrease the returns of the venture
 Current political scenario and law and order situation in the country
 Availability of license from Oil and Gas Regulatory Authority (OGRA)
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10. MILESTONE:
Sr.No TASK MONTH YEAR
1 Bank approval March 2011
3 Purchase of land March 2011
2 Approval of License April 2011
4 Construction of building September 2011
5 Arrival of machinery at site March 2012
6 Installation completed March 2012
7 Trial run April 2012
8 Commercial operation started June 2012
PROJECT BUDGET
The details of the estimated budget of project are as follows:
Items Rupees
Land (9000 sq. ft.) 17,000,000
Building - civil works 1,700,000
CNG Equipment 8,732,100
Stores & Spares 513,040
Office Equipment 100,000
Furniture & Fixtures 85,000
Gas Security 1,800,000
Preliminary Expenses 820,000
Working Capital 377,390
Total 40,501,824
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11. PROJECT MANAGEMENT PLAN
Identify Stake Holders
Sr.
No
Name of
stake
holders
designation Department Role in project Type of
communica
tion
Expectation Interest Power
1
Ejaz-ul-
haq
General
Manager
Nil To assure all
the activities are
being done as
scheduled
Face to
Face and
daily
meetings
Successful
construction
and running of
CNG station
High High
2
Mohsin
Ibrahim
Project
Manager
Project
Management
Office
--as above-- --as above-- --as above-- High High
3
Usman
Khalid
HR
Manager
Human
Resource
Department
--as above-- --as above-- --as above-- High High
4 Tanveer
Ahmad
Procureme
nt Manager
Procurement
Department
To assure all
the
procurements
are being done
on time and as
per quality
--as above--
Successful
Procurement
according to
the Budget
and quality
Low High
5 Affan. Finance
Manager
Finance
department
Develop and
analyze
information to
assess the
current and
future financial
status of firms
Written and
Verbal
Successfully
Analyze the
financial
resources
high Low
6 ALI Quality
Manager
Quality
Assurance
Department
To assure that
all the work are
being done
according to the
quality as given
in the charter
Face to face
& Verbal
Successfully
work done as
per quality
High Low
7
Royal
Bank of
Scotland
Nil Loan
Department
To finance 60%
of the project
Written and
Verbal
Success of
project so that
they can get
their interest
back on time
High High
8 Real
estate
agent
Nil Nil To give the best
available place
for operations
Verbal and
written
Contract
between the
two parties
Low Low
9
Labor
Work
Force
Operations To construct
CNG Station
and to carry out
the day to day
operations
Face to
Face
Time to Time
salary
Low Low
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12. 10
Supplier
Nil Nil To provide the
basic machinery
required to
carry on the
operations
Written and
verbal
Maximum
numbers of
contracts
High Low
11
Project
Team
Engineers,
builders and
skilled labor
Project
performanc
e feedback,
face to face
communica
tion
To perform
work as per
the
requirements
and collect
wages.
high Low
In above grid the serial number represents the name of the stakeholder which are given in the above
table
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13. PROJECT SCOPE STATEMENT
Project Scope Description
This project will serve the following objectives:
 It will help us to start a profit oriented business which has a high expected future growth rate
 It will help us target potential market by providing environment friendly and quality fueling
services at reasonable prices
 It would also serve as a contributing factor to the growth of CNG industry in Gujar Khan city
Target Customers
The target customers for the proposed project would be the vehicles running on CNG fuel in Gujar Khan
and its outskirts
Name of the CNG Station:
The name of the CNG Station would be:
”SKYLINK CNG STATION”
The choice of this name for our project is based on the potential for growth in the Gujar Khan city
which usually takes a backseat when it comes to investment in such projects where the market supply
does not meet the escalating market demand. We want to make the Gujar Khan based consumers feel
that their needs are being catered to.
Legal Status of the Project:
The proposed legal status of our project would be a partnership among four members because of the
capital and services that each of us would be investing in this project. It would, therefore, be
comparatively easier to form, manage, administer and operate our business in this setting.
Proposed Location:
The proposed locations for the CNG filling station that has been considered in Gujar Khan are as
follows:
• Dualtala town
• Sukhoo town
• Jatli town
CNG Consultancy Services:
Hydrocarbon Development Institute of Pakistan (HDIP) is offering consultancy services to the investors,
which include the whole range of activities like formation of company, selection of site, legal
formalities, design of station, specifications of the equipment, selection of equipment, selecting and
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14. appointing the contractor, training of manpower, commissioning and supervision, etc. depending on
the clients’ needs.
Location
For setting up a CNG filling station, location is the prime factor. As per the requirements of the
Government of Pakistan, the filling station must be situated in a commercial area. CNG filling stations
are not allowed to be installed in the residential areas.
Land
A minimum of nine thousand (9000) square feet of land with at least 75 feet front opening is required
for installing CNG Refueling Station. An amount of Rs.17 million has been allocated for the acquisition
of nine thousand square feet of commercial land in Gujar Khan
Building
There are certain civil works required to be carried out at the proposed location. The civil works would
be carried out on an area of 2250 square feet. The rest of the area will be floored with tuft tiles. Civil
work includes the following:
• Office
• Control Room
• Compressor and Cascade/Cylinder Storage Room
• Shed for Dispenser
• Toilet/washroom
• Underground Gas Piping and Power Cables
• Flooring
Material Inputs
There are two main inputs required for the CNG filling station, one is the natural gas and the other is
electricity. The sponsor of the project is required to obtain both the connections from the relevant
authorities i.e. WAPDA and Sui Southern Gas Pipelines Limited (SSGPL). The cost associated with
obtaining the gas connection is Rs. 75, 000/-. In addition to this, a minimum security deposit of
Rs.1.8million is also required to be deposited with the concerned authority. Bank guarantee is also
acceptable in case of gas security. An amount of Rs. 0.35 million is required for obtaining electricity
connection. There is no security deposit required for the electricity connection
Stores & Spares
The whole equipment required for setting up a CNG filling station is imported. Therefore, it is required
to build an inventory of necessary spare parts to meet the unforeseen circumstances such as
breakdown or any other fault in any part or equipment. For this purpose, a stock of necessary spare
parts worth $8,000 will be imported along with other equipment to maintain a minimum level of spare
parts.
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15. Furniture and Fixtures
Furniture and fixtures mainly include tables, chairs, sofas, fans & lights, carpet, curtains and fire
extinguishers. It is estimated that the furniture and fixtures of Rs. 85,000 would be purchased.
Office Equipment
Some office equipment is also required for the proposed project. A provision of Rs. 100,000 ha been
made for acquiring the required office equipment.
PROJECT ACCEPTANCE CRITERIA
Project Budget:
60% project budget will be accepted by the Royal Bank of Scotland (RBS) and will be finalized after the
mutual collaboration with the four partners. The budget will be accepted only if both the parties agree
on certain criteria.
Procurement of Machinery and Equipment:
It will be ensured that the procurement of materials, machinery and equipment will be done at the
right time, according to the schedule.
Regulations and Licenses:
 License from OGRA
 Certificate (by HDIP)
 No Objection Certificates
It will be ensure that above these requirements will be done on specific time and schedule
Deliverable Acceptance:
The deliverable will be accepted only if the construction of CNG station will be completed according to
the plan.
WORK PACKAGES
Project Deliverables
 2 dual-hose CNG pumps with sheds
 A 250 square feet storage cascade and compressor unit with underground gas Pipes
 A 200 square feet land covering 1 office room, 1 bathroom, 1 control room and 1 ware house.
 6750 square feet (approximately) of flooring covered with tuft tiles
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16. WORK PRODUCTS
 First and Foremost work product of our project is to procure machinery from abroad as well as
in our country and purchasing of land and construction. This work product is like the backbone
of the project as all the future actions will be dependent upon the report.
 The stakeholder register will also be an important part of the project that will help us to know
that what are the expectation of each stakeholder, how much is their power and level of
interest in the project. I think the vital stake in this project are four partners and bank
 All the Project related plans like Human Resource Plan, Quality Plan, Risk Management Plan,
Communication Plan, and Procurement plans are important work products as it helps Project
Manager to understand that which technique will be used to handle which type of situation.
PROJECT CONSTRAINTS:
 Loan approval is the biggest constraint in project
 Only 4 cars can be served at one time
 The chosen equipment can refuel approximately 50 cars per hour
PROJECT ASSUMPTIONS:
 We are taking 360 days a year
 There will be no load shedding problem from August and we are starting from June, 2012 and
the load shedding will be for 3 hrs a day.
 After 1 year there will be no load shedding in the year 2012
 We are assuming a 15 % increase in wages every year.
 Overheads are .5% of sales
 Erection for improved machinery is 15%
 Prices of the machinery will increase in the future
 It is also assumed that the need of CNG will be increased in the future
 Imported machinery will be purchased on loan from Royal Bank of Scotland (RBS) @18%.
 We are using straight line method for depreciation.
 Income tax will be charged at 35%.
 The Debt to equity ratio will be 60:40respectively
 There will be the business of CNG filling.
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17.  Other income is generated from the tuck shop, tire service shop and also from the oil exchange
and vehicle service shop.
 The cost and sale of CNG will be increase 5% each year
17

18. WORK BREAK DOWN STRUCTURE
PROJECT SCHEDULE
18

19. QUALITY PLAN
Purpose of the Document
19

20. A Quality Manager sets standards for policies and often works with the production manager to assure
that the standards of production are up to the mark. They also review past records of quality
production to check if current standards are suitable enough to maintain good customer relations.
There are several organizations where teams of quality inspectors are allowed to check products as
soon as they come off the production line. This helps to ensure that the goods meet the quality
standards.
Roles and Responsibilities
Quality manager (Ali) will monitor it throughout the entire project according to the requirement and
schedule. He will be responsible for assuring that all the activities carried out under the Project are
within the quality standards. The Quality Manager will equally be supported by the Project Manager
(Mohsin).
 To explain the requirements of clients to the sales and marketing department and identify the
ways in which the organization can meet them.
 To analyze various business statistics.
 To determine the areas of improvement and document them.
 Review existing policies and develop new plans to improve the existing quality system.
 Ensure that procedures conform to legislation such as Equal Opportunity, Health and Safety
and financial regulations.
 Review and assess the effectiveness of changes made.
Procurement of Machinery and Equipment:
He will ensured that the procurement of materials, machinery and equipment will be done at the right
time, according to the schedule and quality
Quality Check List
Following will be the list of Activities that will be considered by the Quality Manager:
1. Project Quality Plan
Quality Manager has to support Project Manager for the Preparation of Project Quality
Management Plan.
2. Identification of Stakeholders
Quality Manager will also help the Project Manager in collecting the requirement, making of
stakeholder register and in making the Power/Interest Graph.
20

21. 3. Project Scope Statement
He wills also going to coordinate with the whole project team for the creation of the Project
Scope Statement.
4. Project Communication Plan
The Quality manager will interact with the team of project so that the complete plan of
communication can be created.
5. Procurement of Machinery
Quality Manager will be completely involved in the process of procurement of Machine so that
the Machinery that is being procured is of standard quality.
6. Final Report
The Quality Manager with the collaboration of other Project team members will going to create
the final report of the project. This report will then be submitted to the General Manager
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22. Develop Human Resource Plan
Roles and Responsibilities
Sr.No Job Title Roles and Responsibilities
1 General Manager • Managing both the revenue and cost elements of a company's income
statement
• General manager usually oversees most or all of the firm's marketing and
sales functions as well as the day-to-day operations of the business
22

23. 2 Project Manager • Identifying, tracking managing and resolving project issues
• Proactively disseminating project information to all stakeholders
• Identifying, managing and mitigating project risk
• Ensuring that the solution is of acceptable quality
• Proactively managing scope to ensure that only what was agreed to is
delivered, unless changes are approved through scope management
• Defining and collecting metrics to give a sense for how the project is
progressing and whether the deliverables produced are acceptable
• Managing the overall schedule to ensure work is assigned and completed on
time and within budget
3 Human Resource
Manager
• Maintain and develop HR policies, ensuring compliance and to contribute the
development of corporate HR policies
• To ensure timely recruitment of required level / quality of Management staff,
other business lines staff
4 Procurement
Manager
• Responsible for planning, developing and buying materials, parts, supplies
and equipments in a timely and cost effective way
• Dealing with suppliers and brokers
5 Finance Manager • Develop and analyze information to assess the current and future financial
status of firms
• Communicate with stockholders and other investors to provide information,
and to raise capital
6 Quality Manager • Quality managers also monitor and advise on the performance of the quality
management system and produces data and report on performance, measuring
against set indicators
• the product or service an organization provides is fit for purpose and meets
both external and internal requirements, including legal compliance and
customer expectations
23

24. Communication Plan
• Communication with the Bank will be through monthly meetings. Meetings will be scheduled
before the start of construction.
• Communication with the project team will be done on daily basis with a face to face
interaction.
• Communication with the supplier will be done through documentation on every purchase, RFQ
will be submitted to the supplier in return the supplier will give quotations and best suitable
supplier will be chosen. The supplier will submit invoices of the delivered materials on each
purchase.
Message Owner Recipient Delivery
Vehicle
Notification
Medium
Frequency
Cycle
Project Status Project
Manager
Project
Sponsor and
Key Stake
holder
Project status
report
Word
Document sent
via e-mail
Monthly
Informational
updates on
issues,
schedules, task
assignments
that must be
communicated
before the next
status meeting
Project
Manager
Project
Sponsor and
Key Stake
holder
Message Email with
attachment as
needed
On an as
needed basis
when
information
becomes
available
Status updates
on Tasks
All team
members
Project
Manager
Task Updates EPM Task
Reporting
When a team
member has a
task due during
the current
week
24

25. Executive
Presentation
Project
Manager with
Project
Sponsor
Executive
Sponsor and
Key
Stakeholders
Slide
Presentation or
Report
PowerPoint or
Word
document
As often as
needed for
Stakeholder
involvement
and
commitment
RISK MANAGEMENT
A risk is defined as "an uncertain event or condition that, if it occurs, has a positive or negative effect on
a project's objectives." Risk is inherent with any project, and project managers should assess risks
continually and develop plans to address them. Here Mr. Mohsin (Project Manager) identifies some
risk. The detail is given below in table and also tells us how to respond that risk
Statement
Of Risk
Priority Probability/
Likelihood
Possible
Causes
Possible
Consequences
Mitigation
Strategy
Money
Factor
High 60% Required
Document
Construction
Work would be
Stop
More bank
loan and
investment
attraction.
Machinery
breakdown
Medium 40% Transportat
ion/Manufa
cturer Fault
CNG station
will not work/
would be stop
Buy warranty
for the
machine/
repair
immediately
Lost power
supply
High 70% Load
Shedding
Compressor
does not work
without power
Extra power
supply /
reserved
power supply
CNG Station
fire
High 70% Its natural
gas so
quickly
burn
Buy Fire
Insurance
Employee
leaving
High 80% Dispute
with
Manageme
nt /
Leave job Pay more for
employee
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26. workers
PROJECT PROCUREMENT PLAN
Procurement Definition
For construction of CNG station we have to procure following things:
 Procurement of machinery
 Procurement of Material
 Bricks
 steel reinforcement,
 Cement
 Stone Ballast
 Sand
 Wood
 Glass
 Flooring
 Electrical & Plumbing Equipments
 Procurement of office Equipments
 Printing and Stationary
Vendor Selection
We will float tender for purchasing these equipments, after that we will receive different quotations
from different vendors / suppliers. In this statement we will provide different criteria’s after receiving
quotations we will short list the vendors who will meet our requirements related to cost and quality
after that we will select those vendor/ supplier in short listed who will give the products in cheap prices
and best quality.
Project Procurement Team
Sr.No Name: Designatio
n
Procurement Role
1
Mohsin Ibrahim Project
Manager
• To oversee the procurement
26

27. 2 Mr.Tanveer
Ahmad
Procurement
Manager
• Responsible for planning, developing and buying
materials, parts, supplies and equipments in a
timely and cost effective way
• Dealing with suppliers and brokers
3
Zahid, Usman
Mirza
Procurement
Team Member
• Give idea about the product that which one is better
• Help to take decisions
Estimated Cost
The estimated cost of all the procurements are given below
 Procurement of Machinery = "19,535,000/ +/- 20%
 Procurement of Material = "1,26,645/= +/- 20%
 Procurement of Stationary = 50,000 /= +/- 20%
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