CNG station construction project report.

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CNG station construction project report.

  1. 1. MAYARI CNG CONSTRUCTION PROJECT PROJECT PLAN Author: Muhammad Athar Jamil Date: Dec 10, 2010
  2. 2. TABLE OF CONTENTS 1. INTRODUCTION……………………………………………………………….04 1.2.CNG POLICY (PAKISTAN) 1.3.MEDGULF CONSTRUCTION COMPANY (MCC) 1.3.1 ORGANIZATIONAL CHART 2. PROPOSED MAP……………………………………………………………..…06 3.PROJECT SCOPE MANAGEMENT……………………………………….......06 3.1 PROJECT REQUIREMENTS 3.2 SCOPE STATEMENT 3.3 WORK BREAKDOWN STRUCTURE FIGURE 1.1,1.2,1.3 4. PROJECT TIME MANAGEMENT…………………………………………....11 4.1 ACTIVITIES IDENTIFIED WITH RESPECT TO PHASES: 4.2 ACTIVITIES IN SEQUENCE 4.3 ESTIMATED ACTIVITIES’ RESOURCES 4.4 ESTIMATED ACTIVITY DURATIONS 4.5 ACTIVITIES’ SCHEDULE 5. PROJECT COST MANAGEMENT…………………………………………...19 5.1 ESTIMATED COSTS 5.2 BUDGET WITH RESPECT TO PROJECT PHASES 6. PROJECT QUALITY MANAGEMENT ……………………………………...20 7. PROJECT HUMAN RESOURCE MANAGEMENT………………………....20 7.2 ACQUIRE PROJECT TEAM 8. PROJECT COMMUNICATIONS MANAGEMENT…………………………26 8.1 IDENTIFIED STAKEHOLDERS 8.2 COMMUNICATIONS PLAN 8.3 DISTRIBUTE INFORMATION 9. PROJECT PROCUREMENTS MANAGEMENT…………………………….29 9.1 IDENTIFIED PROCUREMENTS 9.2 CONDUCT PROCUREMENTS 9.3 ADMINISTER PROCUREMENTS 10. PROJECT CHARTER………………………………………………………....30
  3. 3. EXCEUTIVE SUMMARY I “Muhammad Athar Jamil” representative of Medgulf Construction Company have prepared this project plan on the behalf of my company which is a wholly owned Qatari Company established in September 1975. Our core business activities is construction of onshore Oil and Gas facilities with associated Civil, Mechanical, Instrumentation, Telecom, Electrical and structural specialties. We also have specialization in Cross Country Pipeline and have probably installed more Cross Country Pipelines in Qatar than any other Contractor. The background behind this plan is that our company is planning to take an initiative of starting the CNG Station construction projects in Pakistan. For this purpose we have identified some companies of Pakistan such as PSO to provide us the sponsorship for this project. In this document the following aspects are briefly mention: 1. INTRODUCTION 2. PROPOSED MAP 3. PROJECT SCOPE MANAGEMENT 4. PROJECT TIME MANAGEMENT 5. PROJECT COST MANAGEMENT 6. PROJECT QUALITY MANAGEMENT 7. PROJECT HUMAN RESOURCE MANAGEMENT 8. PROJECT COMMUNICATIONS MANAGEMENT 9. PROJECT PROCUREMENTS MANAGEMENT 10. PROJECT CHARTER This is a project of 1.2 years starting from Mon 1/3/11 and ending on Fri 2/17/12. The cost estimated for this project is Rs23, 10 million. The scope of this includes the CNG Station Building which is to be constructed. Raw materials are to be Procured and transferred to the site area and the CNG Plants and other procurements are to be installed.
  4. 4. 1. Introduction: Natural Gas is one of the most valuable natural resources abundantly available in our Country. The people of Pakistan have been using the petroleum products as a fuel in their automobiles, thus spending a huge amount of foreign exchange on import of petroleum products. Moreover, the Government of Pakistan has taken certain concrete steps in order to promote the use of natural gas as a fuel substitute in the automobiles. Due to the efforts made by the Government and comparatively low prices of gas, more than 600,000 vehicles have already been converted to operate on Compressed Natural Gas (CNG) fueling system all over Pakistan. Due to high cost of petroleum products, lots of vehicles are switching over to CNG. At present, there are more than 2500 CNG stations operating in the Country and this number is insufficient to meet the rising demand of CNG in the coming years. The total project cost for setting up the CNG filling stations has been estimated at Rs23, 083,801.33 i-e approx 23.10 million. It includes land, building, CNG equipment and machinery, spares, along with the preliminary expenses and working capital. Compressed Natural Gas (CNG) is produced when the natural gas is compressed into cylinders to be used as a fuel in the automobiles. The compressed natural gas has been used as an automobile fuel since 1940, and over the years, the technology has been modified and refined. In the recent years, the usage of CNG as an automobile fuel has significantly increased because of its low cost and environment friendly nature. 1.2.CNG Policy (Pakistan): The Government of Pakistan has offered number of incentives for encouraging the use of CNG in the country. Some of these are summarized below: • Strong Government commitment to promote usage of CNG. • Liberal policy of providing license for CNG retailing. • Deregulated market price of CNG (for the consumers). • Priority of providing natural gas connection to CNG stations. • Exemption of import duty and sales tax till June 2011 on import of machinery and equipment, CNG kits and cylinders. Thus, keeping in view the above scenario we (Medgulf Construction Company) are planning to take an initiative of starting the CNG station construction projects in Pakistan. For this purpose we have identified some companies of Pakistan such as PSO to provide us the sponsorship for this project. 1..Medgulf Construction Company (MCC):
  5. 5. Medgulf Construction Company is a wholly owned Qatari Company established in September 1975. Our core business activities is construction of onshore Oil and Gas facilities with associated Civil, Mechanical, Instrumentation, Telecom, Electrical and structural specialties. We also have specialization in Cross Country Pipeline and have probably installed more Cross Country Pipelines in Qatar than any other Contractor. 1.3.1 Organizational chart: GENERAL MANAGER MANAGER PROJECTS PROCUREMENT MANAGER Chairman MANAGER (PLANT/STORES) BUSINESS DEVELOP. MGR HR MANAGER FINANCE MANAGER I.T. MANAGER WORKSHOPS SUPERVISOR HR SUPERVISORACCOUNTANTS SITE I.T. COORDINATOR TRANSPORT SUPERVISOR RECRUITMENT IN-CHARGE ESTIMATOR TRAINING OFFICE PROCURE. ASSISTANT SR.ESTIMATOR (CIVIL) CASHIER INTERNAL AUDIT OFFICER ACCOUNTS OFFICER SR. ESTIMATOR (MECHANICAL) STORES SUPERVISOR I.T. COORDINATOR ENGG. Coordinator SR. DOC. CONTROLLER Supervisor 2Installation teamSupervisor 1 EngineersWorkers Workers Line manager 1 SITE ENGINEER Line manager 3 SAFETY OFFICER PLANNING ENGINEER Line manager 2 CONSTRUCTION MANAGER Map designers ASSISTANT MANAGER PROJECT MANAGER
  6. 6. 2. PROPOSED MAP Below is the proposed map of the CNG that we (MCC) want to construct in Barakao, Pakistan. 1. Mosque 6. Car Washing Plant Room 11. Garden 16. Dispenser 5 2. Bathroom 7. Bathroom 12. Dispenser 1 17. Dispenser 6 3. Cooling Plant room 8. Office Room 13. Dispenser 2 18. Entrance 4. Compressor Room 9. Tuck Shop 14. Dispenser 3 19. Exit 5. Storage Cylinders’ Room 10. Tyre Shop 15. Dispenser 4 3.PROJECT SCOPE MANAGEMENT The scope is the most important aspect of project management because it helps us to define the boundaries, objectives and goals of the project. Thus its management is also important for the positive results of a project. 3.1 Project requirements: For defining the scope of project; we need to identify the requirements required for a project. Thus, below is a list of project requirements that are identified for CNG Construction Project. 1.Functional support personnels 18. Six Dispensers 2. Project management team 19. Pressure meters 3. Assistance manager 20. Misc. Material 4. Line managers a. Bricks 5. Installation team b. Sand 1 2 6 8 9 10 7 3 4 5 1 7 1 5 1 3 1 6 1 4 1 2 1118 19
  7. 7. 6. Engineers c. Concrete Rods 7. Map designer d. Crush stones 8. Technicians e. Nuts & bolts 9. 5 Masons f. Tools 10. Electrician g. Cement 11. Mechanic h. Pipes (rubber and steal) 12. Plumber i. Lubricants 13. Five Lower class labor groups (each having five individuals) j. Electric wires 14. Compressor k. Boards and switches 15. Cooling plant 21. Land 16. Dryers and filters 22. Car washing machine 17. Storage cylinders 23. Sponsorship/s 3.2 Scope Statement: Considering the requirements; the scope and goal of the project is defined as follows: The goal of this project is to construct a best quality CNG filling station which will have a capacity of filling twelve cars at a time, Automatic car wash facility, Mosque, Tuck shop and Tyre shop. Following will be the major objectives of this project: •Procuring best quality raw material (including cooling plant, storage cylinders, compressors, pressure meters etc). •Construction of earthquake resistant foundation. •Construction of separate rooms for plants and storage cylinders for best performance. •Construction of Metal roof and remaining building. •Installation of dispensers (three in one row; there will be two rows). •Installation of best quality distribution pipes. •Installation of pressure measuring material. •Implement a stable, robust, efficient and maintainable system. The scope of this project is bound by the time period which will last in 1.2 years starting from Mon 1/3/11 and ending on Mon 2/17/12. The cost assigned to this project is approx Rs23.10million. The scope includes the CNG Station Building construction, Procurement of Raw materials and transferring to the site area and installation of the CNG Plants and other procurements. 3.3 Work breakdown structure Work break down structure is created considering the scope, goal, and objectives of the project. It is divided into three sections because of less space available on a single page as shown below in Figure 1.1, 1.2, 1.3. (WBS is also provided in the “PP-Athar-B08-018 (WBS).” a separate document prepared using “Ms WBS”.
  8. 8. Figure 1.1: Showing only “Functional management” section.
  9. 9. Figure 1.2: Showing the Project phases.
  10. 10. Figure 1.3: Showing the major process of execution phase of the project. During all the phases, especially in execution phase at various times the scope verification will be done especially before the acceptance of different project documentations which will include deliverables and will be compared with the predefined scope or baseline scope. In case of any error or variance is pointed out; it will
  11. 11. be immediately controlled either to eliminate the error or variance completely or to at least be minimized to the maximum level. 4. PROJECT TIME MANAGEMENT Managing time is on of the critical aspect in project management as we can remind the triple constraint diagram, where along with cost and scope time is also mentioned as the critical aspect. In time management we first require the list of activities. Thus they are enlisted below: 4.1 ACTIVITIES IDENTIFIED WITH RESPECT TO PHASES: 1. Initiation phase a. Sponsors Identification b. Stakeholders’ Identification c. Project charter d. Permits Approval 2. Planning phase a. Requirements Identification b. Scope defining c. Budget preparation d. Schedule preparation e. Human resource management plan f. Communication plan g. Risk management plan h. Procurements plan i. Quality management plan 3. Execution phase a. STATION DEVELOPMENT PROCESS i. Land acquiring ii. Station designing iii. Utilities connection iv. Electric wiring v. Distribution pipes' installation vi. Building construction 1. Foundation 2. Bricks flooring 3. Metal Roof 4. Plant room 5. Office room 6. Tuck shop 7. Tyre shop
  12. 12. 8. Car wash 9. Mosque 10. Toilets vii. Procuring Raw material 1. Compressor 2. Cooling Plant 3. Dryers and filters 4. Storage cylinders 5. Dispensers 6. Pressure meters 7. Car Washing Machine 8. Misc. material viii. Transporting procurements ix. Installing procurements x. Demonstration run xi. Commissioning 4. Monitoring & control phase (All activities are to be monitored and kept aligned to the plans) 5. Closing phase a. Provisional acceptance test b. Provisional acceptance certificate c. Final acceptance test d. Final acceptance certificate 6. Meetings a. 10 Monthly meetings 4.2 ACTIVITIES IN SEQUENCE: ACTIVITY (Listed with respect to Ms Project) PREDECESSORS 33. Initiation phase 34. Sponsors’ Identification 35. Stakeholders’ Identification 36. Project charter 34,35 37. Permits Approval 36 38. Planning phase 33 39. Requirements Identification 40. Scope defining 41. Budget preparation 42. Schedule preparation
  13. 13. 43. Human resource management plan 44. Communication plan 45. Risk management plan 46. Procurements plan 47. Quality management plan 48. Execution phase 38 49. STATION DEVELOPMENT PROCESS 50. Land acquiring 51. Station designing 50 52. Utilities connection 50 53. Electric wiring 50 54. Distribution pipes' installation 50 55. Building construction 50,52 56. Foundation 50,38,74,51,52,53,54 57. Bricks flooring 56 58. Metal Roof 57 59. Plant room 57,58 60. Office room 56 61. Tuck shop 56,60 62. Tyre shop 56 63. Car wash 56,62 64. Mosque 56 65. Toilets 56,64 66. Procuring Raw material 67. Compressor 68. Cooling Plant 69. Dryers and filters 70. Storage cylinders 71. Dispensers 72. Pressure meters 73. Car Washing Machine 74. Misc. material 38 75. Transporting procurements 66 76. Installing procurements 66,75,55,63 77. Demonstration run 76 78. Commissioning 77 79. Monitoring & control phase 80. Closing phase 48 81. Provisional acceptance test 82. Provisional acceptance certificate 81 83. Final acceptance test 82
  14. 14. 84. Final acceptance certificate 83 85. Meetings 86. 10 Monthly meetings 4.3 ESTIMATED ACTIVITIES’ RESOURCES: ACTIVITY RESOURCES Initiation phase Project Management Team(excluding Project manager and Assistant)[50%],Functional ,Support personnels[30%],Project manager[20%] Sponsors Identification Stakeholders Identification Project charter Permits Approval Planning phase Project Management Team(excluding Project manager and Assistant)[20%],Assistance manager[20%],Engineers[20%],Installation team[20%],Project manager[20%] Requirements Identification Scope defining Budget preparation Schedule preparation Human resource management plan Communication plan Risk management plan Procurements plan Quality management plan Execution phase STATION DEVELOPMENT PROCESS Land acquiring Assistance manager, LAND[1] Station designing Project Management Team(excluding Project manager and Assistant)[25%],Map Designer[75%] Utilities connection Assistance manager Electric wiring Electrician[50%],Technicians[50%] Distribution pipes' installation Plumber[50%],Mechanic[50%] Building construction Foundation Lower class Labor group 1[50%],Mason 1 (waqas)[50%] Bricks flooring Lower class Labor group 1[50%],Mason 1 (waqas)[50%] Metal Roof Mason 2 (waqar)[50%],Lower class Labor group 1[50%] Plant room Mason 2 (waqar)[50%],Lower class Labor group 2[50%]
  15. 15. Office room Mason 3 (Waseem)[50%],Lower class Labor group 3[50%] Tuck shop Mason 3 (Waseem)[50%],Lower class Labor group 3[50%] Tyre shop Mason 4 (Wajid)[50%],Lower class Labor group 4[50%] Car wash Mason 4 (Wajid)[50%],Lower class Labor group 4[50%] Mosque Mason 5 (wazir)[50%],Lower class Labor group 5[50%] Toilets Mason 5 (wazir)[50%],Lower class Labor group 5[50%] Procuring Raw material Compressor Compressor[1] Cooling Plant Cooling Plant[1] Dryers and filters Dryers and filters[1] Storage cylinders Storage cylinders[1] Dispensers Dispensers[1] Pressure meters Pressure meters[1] Car Washing Machine Car Washing Machine[1] Misc. material Misc. material[1] Transporting procurements Lower class Labor group 1[50%],Lower class Labor group 2[50%] Installing procurements Engineers[25%],Installation team[25%],Mechanic[50%] Demonstration run Assistance manager[50%],Installation team[50%] Commissioning Project Management Team(excluding Project manager manager and Assistant)[50%],Project manager[50%] Monitoring & control phase Project Management Team(excluding Project manager manager and Assistant)[60%],Project manager[40%] Closing phase Provisional acceptance test Functional Support personnels[30%],Project Management Team(excluding Project manager and Assistant) [30%],Project manager[30%] Provisional acceptance certificate Functional Support personnels[30%],Project Management Team(excluding Project manager and Assistant) [30%],Project manager[30%] Final acceptance test Functional Support personnels[30%],Project Management Team(excluding Project manager and Assistant) [30%],Project manager[30%] Final acceptance certificate Functional Support personnels[30%],Project Management Team(excluding Project manager and Assistant) [30%],Project manager[30%] Meetings Project Management Team(excluding Project manager and Assistant)[15%],Functional Support personnels[10%],Project manager[75%] 4.4 ESTIMATED ACTIVITY DURATIONS:
  16. 16. ACTIVITY RESOURCES Initiation phase 70d Sponsors Identification 20d Stakeholders Identification 20d Project charter 20d Permits Approval 30d Planning phase 55d Requirements Identification 5d Scope defining 5d Budget preparation 5d Schedule preparation 5d Human resource management plan 5d Communication plan 5d Risk management plan 5d Procurements plan 5d Quality management plan 5d Execution phase 100d STATION DEVELOPMENT PROCESS 100d Land acquiring 10d Station designing 8d Utilities connection 8d Electric wiring 8d Distribution pipes' installation 7d Building construction 36d Foundation 10d Bricks flooring 8d Metal Roof 8d Plant room 10d Office room 10d Tuck shop 10d Tyre shop 10d Car wash 10d Mosque 8d Toilets 4d Procuring Raw material 40d Compressor 40d Cooling Plant 40d Dryers and filters 40d Storage cylinders 40d Dispensers 40d
  17. 17. Pressure meters 40d Car Washing Machine 40d Misc. material 40d Transporting procurements 20d Installing procurements 20d Demonstration run 2d Commissioning 2d Monitoring & control phase 295d Closing phase 70d Provisional acceptance test 15d Provisional acceptance certificate 20d Final acceptance test 15d Final acceptance certificate 20d Meetings 262d 4.5 ACTIVITIES’ SCHEDULE: ACTIVITIES Start Date And Time End Date And Time Initiation phase 1/3/2011 8:00 4/8/2011 17:00 Sponsors’ Identification 1/3/2011 8:00 1/28/2011 17:00 Stakeholders’ Identification 1/3/2011 8:00 1/28/2011 17:00 Project charter 1/31/2011 8:00 2/25/2011 17:00 Permits Approval 2/28/2011 8:00 4/8/2011 17:00 Planning phase 4/11/2011 8:00 6/24/2011 17:00 Requirements Identification 4/11/2011 8:00 4/15/2011 17:00 Scope defining 5/2/2011 8:00 5/6/2011 17:00 Budget preparation 4/25/2011 8:00 4/29/2011 17:00 Schedule preparation 5/9/2011 8:00 5/13/2011 17:00 Human resource management plan 5/17/2011 8:00 5/23/2011 17:00 Communication plan 5/23/2011 16:00 5/30/2011 16:00 Risk management plan 6/1/2011 8:00 6/7/2011 17:00 Procurements plan 6/10/2011 8:00 6/16/2011 17:00 Quality management plan 6/20/2011 8:00 6/24/2011 17:00 Execution phase 6/27/2011 8:00 11/11/2011 17:00 STATION DEVELOPMENT PROCESS 6/27/2011 8:00 11/11/2011 17:00 Land acquiring 6/27/2011 8:00 7/8/2011 17:00 Station designing 7/11/2011 8:00 7/20/2011 17:00 Utilities connection 7/11/2011 8:00 7/20/2011 17:00 Electric wiring 7/11/2011 8:00 7/20/2011 17:00
  18. 18. Distribution pipes' installation 7/11/2011 8:00 7/19/2011 17:00 Building construction 8/22/2011 8:00 10/10/2011 17:00 Foundation 8/22/2011 8:00 9/2/2011 17:00 Bricks flooring 9/5/2011 8:00 9/14/2011 17:00 Metal Roof 9/15/2011 8:00 9/26/2011 17:00 Plant room 9/27/2011 8:00 10/10/2011 17:00 Office room 9/5/2011 8:00 9/16/2011 17:00 Tuck shop 9/19/2011 8:00 9/30/2011 17:00 Tyre shop 9/5/2011 8:00 9/16/2011 17:00 Car wash 9/19/2011 8:00 9/30/2011 17:00 Mosque 9/5/2011 8:00 9/14/2011 17:00 Toilets 9/15/2011 8:00 9/20/2011 17:00 Procuring Raw material 6/27/2011 8:00 8/19/2011 17:00 Compressor 6/27/2011 8:00 8/19/2011 17:00 Cooling Plant 6/27/2011 8:00 8/19/2011 17:00 Dryers and filters 6/27/2011 8:00 8/19/2011 17:00 Storage cylinders 6/27/2011 8:00 8/19/2011 17:00 Dispensers 6/27/2011 8:00 8/19/2011 17:00 Pressure meters 6/27/2011 8:00 8/19/2011 17:00 Car Washing Machine 6/27/2011 8:00 8/19/2011 17:00 Misc. material 6/27/2011 8:00 8/19/2011 17:00 Transporting procurements 8/19/2011 17:00 9/16/2011 17:00 Installing procurements 10/11/2011 8:00 11/7/2011 17:00 Demonstration run 11/8/2011 8:00 11/9/2011 17:00 Commissioning 11/10/2011 8:00 11/11/2011 17:00 Monitoring & control phase 1/3/2011 8:00 2/17/2012 17:00 Closing phase 11/14/2011 8:00 2/17/2012 17:00 Provisional acceptance test 11/14/2011 8:00 12/2/2011 17:00 Provisional acceptance certificate 12/5/2011 8:00 12/30/2011 17:00 Final acceptance test 1/2/2012 8:00 1/20/2012 17:00 Final acceptance certificate 1/23/2012 8:00 2/17/2012 17:00 Meetings 2/1/2011 8:00 2/1/2012 17:00 Meeting 1 2/1/2011 8:00 2/1/2011 17:00 Meeting 2 3/1/2011 8:00 3/1/2011 17:00 Meeting 3 4/1/2011 8:00 4/1/2011 17:00 Meeting 4 6/1/2011 8:00 6/1/2011 17:00 Meeting 5 7/1/2011 8:00 7/1/2011 17:00 Meeting 6 8/1/2011 8:00 8/1/2011 17:00 Meeting 7 9/1/2011 8:00 9/1/2011 17:00 Meeting 8 11/1/2011 8:00 11/1/2011 17:00 Meeting 9 12/1/2011 8:00 12/1/2011 17:00
  19. 19. Meeting 10 2/1/2012 8:00 2/1/2012 17:00 The basic requirement of time management is prepared. Now, the activities will be analyzed especially in execution phase, to find out whether they are being performed according to the schedule or not. In case if they are not; then it is required to eliminate this lag as soon as possible otherwise it will start affecting the overall project and the scope will also be affected. 5. PROJECT COST MANAGEMENT The third most critical aspect of project that needs to be consistently kept under consideration because it’s fluctuation rate is more than other aspects as well as its affect. For management of cost we first need to estimate cost of a project as estimated below: 5.1 ESTIMATED COSTS: PER UNIT LABOR COST NAME TYPE COST/HOUR/Team or Individual Cost/resource Functional Support personnels Work 165 Rs165,981.75 Project manager Work 182 Rs183,082.90 Assistance manager Work 175 Rs176,041.25 Project Management Team(excluding Project manager manager and Assistant) Work 825 Rs829,908.75 Installation team Work 85 Rs85,505.75 Engineers Work 100 Rs100,595.00 Map Designer Work 95 Rs95,565.25 Technicians Work 40 Rs40,238.00 Mason 1 (waqas) Work 35 Rs35,208.25 Mason 2 (waqar) Work 35 Rs35,208.25 Mason 3 (Waseem) Work 35 Rs35,208.25 Mason 4 (Wajid) Work 35 Rs35,208.25 Mason 5 (wazir) Work 35 Rs35,208.25 Electrician Work 40 Rs40,238.00 Mechanic Work 30 Rs30,178.50 Plumber Work 30 Rs30,178.50 Lower class Labor group 1 Work 125 Rs125,743.75 Lower class Labor group 2 Work 125 Rs125,743.75 Lower class Labor group 3 Work 125 Rs125,743.75 Lower class Labor group 4 Work 125 Rs125,743.75 Lower class Labor group 5 Work 125 Rs125,743.75 TOTAL LABOR COST 295 1005.95 Rs2,582,273.65
  20. 20. DAYS Average Hours COST PER UNIT MATERIALS COST NAME TYPE UNIT COST Compressor Material 5,105,000.00 Cooling Plant Material 1,095,000.00 Dryers and filters Material 342,000.00 Storage cylinders Material 554,000.00 Dispensers Material 442,300.00 Pressure meters Material 232,000.00 Misc. material Material 447,500.00 Land Material 9,200,000.00 Car Washing Machine Material 3,085,000.00 TOTAL MATERIALS COST = Rs20,502,800.00 Total Materials Cost + Labor Cost = Rs23, 085,073.65 5.2 BUDGET WITH RESPECT TO PROJECT PHASES: Initiation phase Rs279,104.00 Planning phase Rs120,296.00 Execution phase Rs20,634,693.33 Monitoring & control phase Rs1,276,776.00 Closing phase Rs192,864.00 Meeting Rs580,068.00 PROJECT BUDGET Rs23,083,801.33 After the estimation of budget and different costs now we have a cost document with which we can compare the actual costs that will be incurred while executing project. With the help of this comparison which will be done through different calculations e.g. earned value analysis; we will now be able to identify the variances regarding cost and will be able to control it on time. 6. PROJECT QUALITY MANAGEMENT Medgulf Construction Company will provide high quality, general contracting & project management services that will satisfy customer's needs and expectations on quality, safety, reliability & timely execution of projects. It will be the intention of the company to provide high quality services at competitive prices, which are managed correctly to give total satisfaction to the customer in fulfillment of their individual needs. We (MCC) have formulated and will implement an effective quality management system, which addresses the requirements specified in ISO 9001:2000.
  21. 21. We will enhance through: • Providing Standard Quality Services (As Michel & Michels) • Providing Timely Services (As per Schedule) • Effective utilization of manpower, equipment and other resources.(As planned in Human resource management) • Creating awareness with all the employees in fulfilling the customers requirements.(As planned in Communications Management) • A continual programme of improvement in terms of creating added value for our customers as a result of our activities. • Ensuring customer satisfaction.(As planned in Communications Management) • Creating an environment and philosophy conducive to meeting the customers’ requirements. While execution the quality assurances will be done by using tools like checklist or benchmarking as mentioned above. In case of any concerns regarding quality; the process will be repeated to identified the weak point so that we can address them to prevent schedule, coast as well as scope issue. 7. PROJECT HUMAN RESOURCE MANAGEMENT Human resource management in a project is as important as procurements because they also are like tools that help to convert inputs into outputs. Thus to have a required output we will definitely require the right tool at a right place and Human resource management will helps us to recruit, retain, develop and compensate the right person at a right time. Below is the list of required human resource with respect to skills/qualification, age and experience. HUMAN RESOURCE REQUIRED Skill/ Qualification Age (atleast) Experience in years (at least) Functional Support personnels 1. Research & development support unit Market research basic skills 40 10 2. Human resource management support unit Recruitment, retention, compensation skills 40 10
  22. 22. 3. Administration support unit Basic Administration skills 40 10 4. Legal department support unit Specialization in Corporate law, and communication skills 40 10 5. Finance & Accounts department support unit Chartered Accountant 40 10 6. Assistance manager Human resource Management Skills, and know how of all management fields 40 10 Project Management Team(excluding Project manager and Assistant) 7. line manager Human resource Management Skills, and know how of all management fields 35 7 8. line manager Human resource Management Skills, and know how of all management fields 35 7 9. line manager Human resource Management Skills, and know how of all management fields 35 7 10. supervisor Human resource Management Skills, and know how of all management fields 35 7 11. supervisor Human resource Management Skills, and know how of all management fields 35 7 12. Installation team Huge machinery installation skills 30 7 13. Engineers Civil engineers 35 7 14. Map Designer Map designing degree 35 7 15. Technicians Electronics Diploma 35 7 16. Mason 1 30 7 17. Mason 2 30 7 18. Mason 3 30 7 19. Mason 4 30 7 20. Mason 5 30 7 21. Electrician Experience of electrical wiring or simple diploma 30 7 22. Mechanic Basic Mechanical Skills 30 7 23. Plumber Basic plumbing skills 30 7 Lower class Labor group 1 24. Driver 1 HTV driving skills 35 7 25. Security guard 2 Experience of Shotgun usage 30 5 26. Helper 1 25 3 27. Helper 2 25 3 28. Helper 3 25 3 Lower class Labor group 2
  23. 23. 29. Driver 1 HTV driving skills 35 7 30. Security guard 2 Experience of Shotgun usage 30 5 31. Helper 1 25 3 32. Helper 2 25 3 33. Helper 3 25 3 Lower class Labor group 3 34. Helper 1 25 3 35. Helper 2 25 3 36. Helper 3 25 3 37. Helper 4 25 3 38. Helper 5 25 3 Lower class Labor group 4 39. Helper 1 25 3 40. Helper 2 25 3 41. Helper 3 25 3 42. Helper 4 25 3 43. Helper 5 25 3 Lower class Labor group 5 44. Helper 1 25 3 45. Helper 2 25 3 46. Helper 3 25 3 47. Helper 4 25 3 48. Helper 5 25 3 7.2 ACQUIRE PROJECT TEAM: Following table shows the mode of hiring and organization name from which the human resources will be acquired. Resource Name Organization Name Hiring Mode Functional management 1. Research & development support unit Sponsors' Organization Internal Recruitment 2. Human resource management support unit Sponsors' Organization Internal Recruitment 3. Administration support unit Sponsors' Organization Internal
  24. 24. Recruitment 4. Legal department support unit Sponsors' Organization Internal Recruitment 5. Finance & Accounts department support unit Sponsors' Organization Internal Recruitment 6. Assistance manager Sponsors' Organization Internal Recruitment Project Management Team(excluding Project manager and Assistant) 7. line manager MCC (Vendor org.) Internal Recruitment 8. line manager MCC Internal Recruitment 9. line manager MCC Internal Recruitment 10. supervisor MCC Internal Recruitment 11. supervisor MCC Internal Recruitment 12. Installation team MCC Internal Recruitment 13. Engineers MCC Internal Recruitment 14. Map Designer MCC Internal Recruitment 15. Technicians Al-madina Technical and electrical works External Recruitment 16. Mason 1 Quality works External Recruitment 17. Mason 2 Quality works External Recruitment 18. Mason 3 Quality works External Recruitment 19. Mason 4 Quality works External Recruitment 20. Mason 5 Quality works External Recruitment 21. Electrician Almadina Technical and electrical works External Recruitment 22. Mechanic Shamshad and Co. External Recruitment 23. Plumber Shamshad and Co. External Recruitment Lower class Labor group 1 24. Driver 1 NLC Corp. External Recruitment
  25. 25. 25. Security guard 2 Muhafiz External Recruitment 26. Helper 1 Quality works External Recruitment 27. Helper 2 Quality works External Recruitment 28. Helper 3 Quality works External Recruitment Lower class Labor group 2 29. Driver 1 NLC Corp. External Recruitment 30. Security guard 2 Muhafiz External Recruitment 31. Helper 1 Quality works External Recruitment 32. Helper 2 Quality works External Recruitment 33. Helper 3 Quality works External Recruitment Lower class Labor group 3 34. Helper 1 Quality works External Recruitment 35. Helper 2 Quality works External Recruitment 36. Helper 3 Quality works External Recruitment 37. Helper 4 Quality works External Recruitment 38. Helper 5 Quality works External Recruitment Lower class Labor group 4 39. Helper 1 Quality works External Recruitment 40. Helper 2 Quality works External Recruitment 41. Helper 3 Quality works External Recruitment 42. Helper 4 Quality works External Recruitment 43. Helper 5 Quality works External Recruitment Lower class Labor group 5 44. Helper 1 Quality works External Recruitment 45. Helper 2 Quality works External
  26. 26. Recruitment 46. Helper 3 Quality works External Recruitment 47. Helper 4 Quality works External Recruitment 48. Helper 5 Quality works External Recruitment MCC always prefer to acquire a skilled and developed human resource but if required in any point in time; for the development of employees’ training sessions will be arranged. 8. PROJECT COMMUNICATIONS MANAGEMENT Communication plays the role of bridge in a project because it helps in linking all management, departments, teams etc to each other and helps them to pass the relevant information to the relevant person and thus helps in managing all others aspects of project. So, it also requires the attention and is to be managed during the project so that the relevant information showed is transferred in required time to a relevant person. For its management we first need to identify the persons who will require the information. Below is the list of stakeholders to whom the information will be communicated: 8.1 IDENTIFIED STAKEHOLDERS: 1. “MCC Company” (Vendor organization) 2. “PSO” (Client Organization) 3. Project managers 4. Project management team 5. Project management office 6. Functional management personnel 7. Map Designer 8. Assistant manager 9. Legal team 10. Technicians 11. Masons 12. Installation team 13. Electrician 14. Mechanics
  27. 27. 15. Engineers 16. Plumbers 17. Suppliers 18. Transporters 19. Lower class hired labor groups 20. Sponsor “PSO” 8.2 COMMUNICATIONS PLAN: The figure below is showing the communication plan in which both upward and downward movement of information is considered. It is clearly identified in the figure that who will report to whom and by which manner. FUNTIONAL MANAGEMENT HEAD Accounts & Finance dept Legal Department HR Department R &D Dept. Administration Department TOP MANAGEMENT (PSO) Support unit personnels Support unit personnels Support unit personnels Support unit personnels Support unit personnels MANAGER PROJECTS GENERAL MANAGER CHAIRMAN (GCC) SITE ENGINEERSAFETY OFFICER PLANNING ENGINEER Map designers ASSISTANT MANAGER PROJECT MANAGER Supervisor 2Installation teamSupervisor 1 EngineersWorkers Workers Line manager 1 Line manager 3Line manager 2 CONSTRUCTION MANAGER
  28. 28. 8.3 DISTRIBUTE INFORMATION: As per plan the relevant information will be communicated through the above defined manner and the performance will be sent to stakeholders. Along with that it will also be critical to analyze that whether the expectation of the stakeholders are being met or not. For this purpose we have planned the monthly meeting in which this will be under consideration. 9. PROJECT PROCUREMENTS MANAGEMENT In a project; procurements have its own specific significance because they are like the building blocks of a project. Thus management of procurements also has its own
  29. 29. importance. To manage procurements; first, we need to identify the required procurements as listed below: 9.1 IDENTIFIED PROCUREMENTS: Procurements 1. Compressor 2. Cooling Plant 3. Dryers and filters 4. Storage cylinders 5. Dispensers 6. Pressure meters 7. Car Washing Machine 8. Misc. material a. Bricks b. Sand c. Concrete Rods d. Crush stones e. Nuts & bolts f. Tools g. Cement h. Pipes (rubber and steal) i. Lubricants j. Electric wires k. Boards and switches 9.2 CONDUCT PROCUREMENTS: Further we need to procure the procurements as planed. Thus, the above mentioned procurements will be procured from the below mentioned supplier on the following price. PROCUREMENTS PRICES SUPPLIER MANUFACTURED Compressor Rs5,105,000.00 MC. Scholar Japan Cooling Plant Rs1,095,000.00 MC. Scholar Japan Dryers and filters Rs342,000.00 Daffodils Japan Storage cylinders Rs554,000.00 Gourmet Japan Dispensers Rs442,300.00 Gourmet Japan Pressure meters Rs232,000.00 Gourmet Japan Car Washing Machine Rs3,085,000.00 Shlumberger Japan
  30. 30. Misc. material Rs447,500.00 Simons Japan 9.3 ADMINISTER PROCUREMENTS: The procurements will be administered by project manager and his team. All activities regarding procurement e.g. reports regarding usage of procurements will be passed and administered by the assistant manager in case of absence of project manager. The procurements will be closed in the closing phase after the final acceptance certificate is issued. PROJECT CHARTER
  31. 31. Project Name: Mayari CNG Construction Project Product: CNG Station Prepared By Document Owner(s) Project Role Rizwan Khan Project Team Coordinator Muhammad Athar Jamil Project Team Member Muhammad Ali Project Team Member Project Charter Version Control Version Date Author Change Description 1.9 Dec 10,2010 Muhammad Athar Jamil Document created TABLE OF CONTENTS 1 PROJECT CHARTER PURPOSE.............................................................................33 2 PROJECT EXECUTIVE SUMMARY.......................................................................33
  32. 32. 3 PROJECT SCOPE.......................................................................................................34 3.1 Goal.................................................................................................................................34 3.2 Objectives........................................................................................................................34 3.3 Scope..............................................................................................................................34 3.4 Project Deliverables........................................................................................................35 3.5 Project Estimated Duration..............................................................................................35 4 STAKEHOLDERS.......................................................................................................36 5 APPROVALS................................................................................................................36
  33. 33. 1 PROJECT CHARTER PURPOSE The project charter will define the objectives, scope, and overall approach for the work to be completed and establishes a baseline of expectations for the project. In addition, it will also serve as the guideline for how the project coordinator and the project team coordinate the project. 2 PROJECT EXECUTIVE SUMMARY The goal of this project is to construct a best quality CNG filling station. Objectives • Procuring best quality raw material. • Construction of earthquake resistant foundation • Construction of separate rooms for plants and storage cylinders for best performance. • Construction of Metal roof and remaining building. • Installation of dispensers. • Installation of best quality distribution pipes. • Installation of pressure measuring material. • Implement a stable, robust, efficient and maintainable system Scope The scope of this project is bound by the following requirements: • The project will last in 1.2 years starting from Mon 1/3/11. • The cost assigned to this project is Rs23, 10 million. • CNG Station Building. • Raw material Procurement. • CNG Plants installation . Approach • The team will breakdown aspects of the larger project into tasks, assign these to team members and manage the completion of each task in order to meet the deadline of the overall project • Tasks will be completed concurrently • Monthly meetings will take place to communicate and coordinate progress
  34. 34. • Monthly meetings will take place to communicate progress and issues with the project sponsors 3 PROJECT SCOPE 3.1 Goal The goal of this project is to construct a best quality CNG filling station which will have a capacity of filling twelve cars at a time, Automatic car wash facility, Mosque, Tuck shop and Tyre shop. 3.2 Objectives Following are the major objectives of this project: • Procuring best quality raw material (including cooling plant, storage cylinders, compressors, pressure meters etc). • Construction of earthquake resistant foundation. • Construction of separate rooms for plants and storage cylinders for best performance. • Construction of Metal roof and remaining building. • Installation of dispensers (three in one row; there will be two rows). • Installation of best quality distribution pipes. • Installation of pressure measuring material. • Implement a stable, robust, efficient and maintainable system. 3.3 Scope The scope of this project is bound by the time period which will last in 1.2 years starting from Mon 1/3/11 and ending on Fri 2/17/12. The cost assigned to this project is Rs23, 083,801.33. The scope includes the CNG Station Building which is to be constructed. Raw materials are to be Procured and transferred to the site area and the CNG Plants and other procurements are to be installed.
  35. 35. 3.4 Project Deliverables 1. Project Charter 2. Technical Requirement document 3. Traceability matrices 4. Use Cases’ documents 5. Budget document 6. Glossary 7. Design Documentation 8. Implementation documentation 9. Test Plan documentation 10. Schedules 11. Approvals 12. Requirements document 13. Stakeholders document 14. Departmental documents 15. Bill of quantities 3.5 Project Estimated Duration Stage Target Date Deliverable(s) Included Project Charter Development Feb 25,2011 Project Charter Planning June 24,2011 Scope Focus Statements Work Breakdown Structure Design Diagrams Project Schedule Issues Tracking Document Execution Oct 24,2011 Station Design Document, System Test documents, etc M & C Jan 02,2012 Implementation of control plans and recording day to day work implementation, calculations of variances etc Closing Feb 13,2012 Project Evaluation , certificates
  36. 36. 4 Stakeholders 1. “MCC Company” (Vendor organization) 2. “PSO” (Client Organization) 3. Project managers 4. Project management team 5. Project management office 6. Functional management personnel 7. Map Designer 8. Assistant manager 9. Legal team 10. Technicians 11. Masons 12. Installation team 13. Electrician 14. Mechanics 15. Engineers 16. Plumbers 17. Suppliers 18. Transporters 19. Lower class hired labor groups 20. Sponsor “PSO” 5 Approvals Prepared by Muhammad Athar Jamil Project Team Member Approved by 1, Rizwan Khan 2, Muhammad Ali Project Coordinator Project Team Member

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