The Practical Playbook National Meeting 2016 www.practicalplaybook.org Bringing Public Health and Primary Care Together: The Practical Playbook National Meeting was at the Hyatt Regency in Bethesda, MD, May 22 - 24, 2016. The meeting was a milestone event towards advancing robust collaborations that improve population health. Key stakeholders from across sectors – representing professional associations, community organizations, government agencies and academic institutions – and across the country came together at the National Meeting to help catalyze a national movement, accelerate collaborations by fostering skill development, and connect with like-minded individuals and organizations to facilitate the exchange of ideas to drive population health improvement. The National Meeting was also a significant source of tools and resources to advance collaboration. These tools and resources are available below and include: Session presentations and materials Poster session content Photos from the National Meeting The conversation started at the National Meeting is continuing in a LinkedIn Group "Working Together for Population Health" and Twitter. Use #PPBMeeting to provide feedback on the National Meeting. The Practical Playbook was developed by the de Beaumont Foundation, the Duke University School of Medicine Department of Community and Family Medicine, the Centers for Disease Control and Prevention (CDC), and the Health Resources & Services Administration (HRSA).

1. Components of a
Successful Collaboration
Prevention Institute and
East Bay Asian Local Development Corporation

2. Practical Playbook National Meeting
May 23, 2016
Leslie Mikkelsen, MPH
Managing Director
Katie Miller, MPH
Associate Program Manager
Components of a
Successful Collaboration

3. he determinants of health are
beyond the capacity of any one
practitioner or discipline to
manage… We must collaborate to
survive, as disciplines and as
professionals attempting to help
our communities and each other.
–Mitchel and Crittenden,
Washington Public Health Fall 2000
“T
”

4. Effective collaborations
allow you to…
 Accomplish a broad range of goals
 Broaden buy-in
 Identify areas for focus
 Concentrate on comprehensive approaches

5. The Spectrum of Prevention
Influencing Policy & Legislation
Changing Organizational Practices
Fostering Coalitions & Networks
Educating Providers
Promoting Community Education
Strengthening Individual Knowledge & Skills

6. Components of a
Successful Collaboration

7. Components of a Collaboration:
An Eight Step Process
1.Analyze program objectives, determine whether
to form a coalition
2. Recruit the right people
3. Devise preliminary objectives and activities
4. Convene the coalition
5. Anticipate necessary resources
6. Develop a successful structure
7. Maintain coalition vitality
8. Improve through evaluation

8. Analyze objectives and determine whether to
form a coalition.
Developing Successful Collaborations
1
Photo credit: Healthy City
STEP
 Clarify current
objectives
 Examine approaches
which might be
effective
 Assess current
community
strengths and needs

9. Recruit the right people.
 Identify people working on the issue
 Consider who has influence
 Determine who will
be supportive
 Identify who may put
obstacles in your path
 Consider how many
people should be
involved
STEP
2
Developing Successful Collaborations

10. Other partners
Expertise:
Desired
Outcomes:
Key Strategies:
Hospital
Expertise:
Desired
Outcomes:
Key Strategies:
Community
organization
Expertise:
Desired
Outcomes:
Key Strategies:
Health department
Expertise:
Desired
Outcomes:
Key Strategies:
Shared Outcomes
Partner Strengths
Joint Strategies
Collaboration Multiplier

11. Set preliminary objectives and activities.
 Propose a variety of
activities to meet
members’ needs and
skills
 Identify short-term
successes
STEP
3
Developing Successful Collaborations

13. Influencing Policy & Legislation
Changing Organizational Practices
Fostering Coalitions & Networks
Educating Providers
Promoting Community Education
The Spectrum of Prevention
Strengthening Individual Knowledge & Skills

14. Anticipate the necessary resources.
 Clerical
 Meeting planning, preparation
and facilitation
 Membership recruitment,
orientation and encouragement
 Research and data collection
 Participation in activities
and projects
STEP
5
Developing Successful Collaborations

15. Devise a successful coalition structure.
 Should coalition be ad hoc or ongoing?
 How long and frequent should meetings be?
 Should agencies officially join the coalition?
 How will decisions be made?
 How will agendas be
structured?
 How much will members
realistically participate
between meetings?
STEP
6
Developing Successful Collaborations

16. Maintain the coalition’s vitality.
 Difficulties generally arise due to:
 Poor group dynamics
 Inadequate membership
participation
 Ineffective coalition activities
 External changes which
affect the coalition’s mission
STEP
7
Developing Successful Collaborations

17. Make improvements through evaluation.
 Ask for feedback
 Evaluate the effectiveness
of specific activities
STEP
8
 Know when it is time to
dissolve, disband, or change
the structure of the coalition
Photo credit: Emily Barney
Developing Successful Collaborations

18. www.preventioninstitute.org
221 Oak Street
Oakland, CA 94607
Sign up for our media alerts:
www.preventioninstitute.org/alerts
Leslie Mikkelsen, MPH
leslie@preventioninstitute.org
Katie Miller, MPH
katie@preventioninstitute.org

19. Charise Fong, JD
Chief Operating Officer
cafong@ebaldc.org
Romi Hall, MPH
Healthy Neighborhoods Manager
rhall@ebaldc.org
www.ebaldc.org

21. HEALTHY NEIGHBORHOODS AS THE APPROACH
21

22. COLLECTIVE IMPACT AS METHODOLOGY
22

23. Placeholder Presentation Title 23

24. San Pablo Area Revitalization Collaborative
(SPARC)
Common Agenda: Residents and partners of
the SPARC neighborhoods stabilize and
equitably co-create together a safe, healthy,
vibrant, and resilient neighborhood

25. SPARC Planning and Implementation
Placeholder Presentation Title 25
• EBALDC’s Healthy Neighborhoods Approach anchored the convening
of partners
• EBALDC selected as one of 14 communities across the nation to
receive the Partners In Progress grant ($395K in 2 yrs)
• As the “Community Quarterback”, EBALDC convened 14 multi-sector
partners in early 2014 to co-create a neighborhood vision of health
• During both planning and implementation phase of work, had an
overall steering committee, work groups and data/evaluation advisory
committee
• Collaborative partners worked for eight months to create the San
Pablo Area Revitalization Collaborative (SPARC) action plan

26. SPARC PARTNERS
And more!!!

27. Housing Community
EconomyHealth
Partnership
• Ensure 25% of all housing is deeded, affordable housing • Increase the number of friendly spaces by 25%
• Identify and develop 80 leaders and activate 800 residents
• Reduce ER/Hospitalization rates of residents with High
Blood Pressure by 10%
• Reduce commercial space vacancy by 25%
• Identify 1 anchor institution and launch/expand 15
microenterprises
• Connect 250 residents to good paying jobs and asset
building opportunities

28. data
action
change RESULT

29. THE CYCLE IN ACTION: RESULT
Result: Increase the
number of friendly,
inviting spaces by
25%
• The Focus: The
“Wall of Graffiti”

30. THE CYCLE IN ACTION: DATA
Data: Community Voice & See Click Fix Data
“Anyone who can
figure out ‘The Wall’,
they deserve hero
status” -Resident

31. THE CYCLE IN ACTION: ACTION
Action: Partnered and hosted a series of events leading to the
design and implementation of the “OakTown Family Tree”

32. THE CYCLE IN ACTION: ACTION

33. THE CYCLE IN ACTION: CHANGE
Change:
– No “tagging on the wall” for five months!!
– Resident ownership- one more friendly space
– Close 250 residents participated in the process
– Working on next iteration of the project- a community designed
mural

34. Housing Community
EconomyHealth
Partnership
• SPARC has a neighborhood endorsed housing affordability
plan that was informed by HUD and neighborhood data
and sets goals for housing production and preservation
• 300 units in pipeline
• We worked with 300 residents to implement 3 major blight
reduction projects and residents leveraged additional $10K
• Secured national grant through Kresge Foundation
• Launched a HBP clinic at the California Hotel, has touched
nearly (60 residents) and launching a second clinic
• Working on implementing data sharing research project
with Sutter Health hospital system and Alameda County
Public Health Department
• Secured national BUILD Health Challenge Grant
• Opening of neighborhood grocery store in Fall/Winter 2017
• Secured $1 million grant to secure vacant lot as new
affordable housing site, in the interim building a
neighborhood marketplace for resident entrepreneurs and
community gathering space
SPARC YEAR 1 ACCOMPLISHMENTS

35. SPARC Accomplishments
Placeholder Presentation Title 35
• SPARC is 2! Haven’t lost a partner since we started!
• Resident partnership and activation- alignment of two neighborhood
resident groups and have touched nearly 320 residents
• Prioritized for funding through the city’s housing element plan
• Leveraged an additional $3 million dollars in local and national funding
• Data sharing dashboard and community survey is underway!
• New partnerships with different sectors, including health care and hospital
• Internal alignment of EBALDC’s departments and projects to SPARC action
plan

36. 1. Each roundtable should break into two groups. With your roundtable sub-
group, please briefly introduce yourselves and discuss the following:
• Who you are and what sector you work in
• What brought you to this session
• If you participate in a collaboration or coalition, what is an issue your
collaboration is facing?
2. Pick one collaboration issue identified and discuss as a group. Identify one
actionable step to take within three months.
3. Think about what questions you’d like to ask EBALDC and PI based on the
presentation, the talk show, and/or the roundtable discussions.

37. Contact Information
Charise Fong, JD
Chief Operating Officer
cafong@ebaldc.org
Romi Hall, MPH
Healthy Neighborhoods Manager
rhall@ebaldc.org
Leslie Mikkelsen, MPH
Managing Director
leslie@preventioninstitute.org
Katie Miller, MPH
Associate Program Manager
katie@preventioninstitute.org