Join us for our monthly webinar series as we review our best practices for successfully implementing SharePoint Online as a nonprofit document management solution.
Join us as we review the pros and cons of SharePoint Online for nonprofit organizations. It can be a powerful tool with the right planning and setting of expectations.
You started out with the best of intentions. Then things started to go wrong.
You wanted to deploy an intranet solution to improve communication and collaboration. You had dreams of engaged employees easily sharing and managing their content. But then things started to go wrong. If your intranet is failing, it's likely that your intentions were sound, but your expectations were unrealistic.
In this webinar Daniel Cohen-Dumani, founder and CEO of Portal Solutions and OneWindow Workplace, tells us about the 7 Signs Your Intranet is Failing (...And How to Fix It).
We discussed:
- The seven signs of a failing intranet
- Using the right tool(s) for your organization's needs
- Governance planning
- Setting goals and measuring ROI
- The overwhelming importance of having a plan
Discover why turnkey intranets are becoming the norm.
A turnkey solution is perfect for organizations with limited resources to build and deploy a robust digital workplace. That's because the flexibility, low setup costs, as well as the outsourced support and maintenance the intranet-as-a-service model provides, holds immense appeal for organizations from startups to the massive enterprise. See why a turnkey intranet should be your next solution.
In this webinar, Daniel Cohen-Dumani, founder and CEO of Portal Solutions and OneWindow Workplace, and Val Orekhov, CTO talked to us about how to ignite your intranet to help you increase productivity and increase employee engagement within your organization.
They discussed:
- What is a turnkey intranet
- How to decide between a custom or turnkey intranet solution
- Key benefits and features of OneWindow Workplace
Join us for our monthly webinar series as we review our best practices for successfully implementing SharePoint Online as a nonprofit document management solution.
Join us as we review the pros and cons of SharePoint Online for nonprofit organizations. It can be a powerful tool with the right planning and setting of expectations.
You started out with the best of intentions. Then things started to go wrong.
You wanted to deploy an intranet solution to improve communication and collaboration. You had dreams of engaged employees easily sharing and managing their content. But then things started to go wrong. If your intranet is failing, it's likely that your intentions were sound, but your expectations were unrealistic.
In this webinar Daniel Cohen-Dumani, founder and CEO of Portal Solutions and OneWindow Workplace, tells us about the 7 Signs Your Intranet is Failing (...And How to Fix It).
We discussed:
- The seven signs of a failing intranet
- Using the right tool(s) for your organization's needs
- Governance planning
- Setting goals and measuring ROI
- The overwhelming importance of having a plan
Discover why turnkey intranets are becoming the norm.
A turnkey solution is perfect for organizations with limited resources to build and deploy a robust digital workplace. That's because the flexibility, low setup costs, as well as the outsourced support and maintenance the intranet-as-a-service model provides, holds immense appeal for organizations from startups to the massive enterprise. See why a turnkey intranet should be your next solution.
In this webinar, Daniel Cohen-Dumani, founder and CEO of Portal Solutions and OneWindow Workplace, and Val Orekhov, CTO talked to us about how to ignite your intranet to help you increase productivity and increase employee engagement within your organization.
They discussed:
- What is a turnkey intranet
- How to decide between a custom or turnkey intranet solution
- Key benefits and features of OneWindow Workplace
Microsoft released Windows 8 with a bang, but got an earful of feedback from users. Now they are getting ready to release Windows 8.1, which leverages the cloud and provides some improvements to Windows 8. We are not sure what this new version of Windows will be called, so for now we are referring to it as Windows 8.1.
David Dawson, Senior Engineer, shared a preview of Windows 8.1 and discussed how to get your organization ready for it. Some nonprofits may have decided to skip the upgrade from Windows 7 to 8, but will be considering whether they should jump in with Windows 8.1.
Here are some of the questions that will be addressed during the webinar.
o How is Windows 8.1 different from Windows 8?
o What type of preparation and training is required to transition your staff into Windows 8.1?
o What are the costs involved in making the transition?
o How will Microsoft’s shift to more cloud-based services affect your organization?
Is your organization looking to move your email to the cloud in order to get more space, better access and improved uptime? There are two big players the cloud space: Office 365 and Google Apps. Both are enterprise level systems with a range of features and benefits, but which one is the right for your organization?
Matthew Eshleman, Director of Professional Services at Community IT Innovators, provided an overview of the strengths and weaknesses of Office 365 and Google Apps. He will also share case studies of organizations that have moved to both platforms, issues they faced in the transition, and costs involved with moving to these cloud platforms.
This webinar covered the following topics.
- Understanding the fine print in the service level agreement
- Staff training and buy-in required
- Costs involved in setting it up
- Moving data in and how to move data out in the future
Exploring the SharePoint 2013 Community Site TemplateSusan Hanley
Presentation that reviews tips and tricks for using the SharePoint 2013 Community Site template to support online communities of practice and moderated discussion forums.
Practical Strategies to Designing Engaging PortalsKanwal Khipple
No one starts a project with the intent of building an ugly intranet. We always have good intentions to build the best communication and collaboration portal the company has ever seen. We ensure that executives and end users are involved to design and implement from a portal based on their experience. What ends up happening? Portals are built with too many links to content or even stale content, images that take too long to load or are generic. You even had good intentions to leverage many features and perhaps some are even using it. What you typically find is that after the initial buzz of the launch, adoption fails. Why is that? If that sounds like what you recently went through, then attend this session to learn the strategies and implement them tomorrow. Learn the key principles in building innovative solutions that are simple but capture user’s attention and increase adoption.
By the end of the session, you’ll learn
How to get executives engaged early and ensuring they don’t get in the way
How to effectively run requirement gathering workshops that are not IT focused
What UX strategies are effective in delivering intuitive user experiences
And much more
This session will be filled with examples and there will be giveaways to those that share their own journey.
5 things for immediate impact on increasing SharePoint adoptionAsif Rehmani
Is SharePoint working for you or are you working for SharePoint? Why do many end users cringe when they hear the word 'SharePoint'? It's not because SharePoint is a bad platform (quite the contrary actually), it's because of their past experiences with SharePoint. In this session, we talk about the 5 things You can do to make your users fall in Love with SharePoint and drive end user adoption of the platform!
How can your team get the most out of Office 365?
Microsoft Office 365 is full of rich features, but boy can it be challenging to manage. Thoughtful consideration around defining governance and aligning features with business tasks is absolutely critical.
So what do you need to know?
In this webinar, Jill Hannemann of Portal Solutions walks you through use cases surrounding Office 365 features and discusses strategies for framing context to introduce to user groups. We covered:
- The workloads in Office 365
- The strengths and weaknesses for the workloads in context to productivity
- Governance framework with which to structure your own strategy
Practical Tips to Increase SharePoint Adoption Kanwal Khipple
Have you deployed SharePoint but none of your employees are using it? Despite having SharePoint within your organization, end users continue do their work the old fashioned way via email threads, file shares, paper based approval, etc. There is no guarantee that the solution will be adopted. This is the case even if users are involved in every step of your SharePoint solution. Attend this session, to learn techniques I've used to increase adoption of SharePoint solutions that have become slow or stalled.
Managing Meeting Minutes – A concept for a Connections addonLetsConnect
Meetings and how to manage the meeting minutes are a recurring topic in many organizations. How can an organization share the essential information, decision, task or document with all those who need to know, while keeping the transcript of the meeting in one place and some parts of it locked.
As it happens, one of the first use cases that we tested when trying out Connections, was managing information and tasks from and within meetings. We soon realized that we need to keep many meetings out of Connections until a few requirements are met.
In this session we will discuss the requirements of sharing information in an organization that is – by law and tradition – rather focused on security and not sharing information. Different types of meetings and different resulting types of data will be analyzed. A concept for creating meeting minutes and distributing them over several communities will be presented.
This session is meant to be a conversation starter.
Teams Governance - SharePoint Saturday Calgary 2019Morio Kumagawa
Teams has quickly become the faster growing App in Microsoft History. But like any other new toy, there are many pit falls to avoid.
In this session we will look at the key areas of Teams you need to be aware of and how to control it. Allowing you leverage Teams, while keeping your data secure
Top 10 Performance Tips for Making your Public Facing SharePoint 2010 Site Fa...Kanwal Khipple
Learn how you can make your sites faster with tips directly from the field. After working on over dozens of projects in the past five (5) years, I'd like to share my favorite 25 best practices for SharePoint 2010 deployments. This session will provide an inside look into server performance, browser performance, development performance, discuss why common best practices are important. We'll then go deep into how to get the most from new SharePoint 2010 capabilities including improving server response time, caching options, reducing page weight, testing methodologies and more.
kanwal@brightstarr.com
nForm's Better Intranets Conference on June 12, 2014. Presenters Darcy Belanger & Rebecca Ma from PCL Construction share lessons learned on PCL's intranet upgrade.
Presentation about whether Microsoft SharePoint is suitable for use as a CMS by Frank MacDonald from Heriot-Watt University at the April meeting of the Scottish Web Folk in Glasgow. (Uploaded with permission.)
Making the most of your SharePoint – Intranet & AppsAmos Wachanga
Organizations can solve many of their growth challenges by creating an intranet that uses SharePoint out-of-box features which can be extended using 3rd party tools or custom apps.
A walkthrough of the business value of enterprise social collaboration, with specific focus on SharePoint, Office365, Yammer, and gamification tactics. Originally presented at Microsoft's NYC offices in May 2013.
Presentation on the Nintex platform done during the SharePoint Saturday in Nairobi #SPSNairobi. Nintex can be integrated with SharePoint to deliver amazing experiences for Business Users with no code, using Nintex workflows and Nintex forms.
In our monthly webinar series we review the pros and cons of Dropbox as a replacement for the file server. We focus specifically on small and medium size nonprofit environments.
If you use SharePoint, you probably have several disconnected farms or a central farm environment. As your SharePoint content and user-base grows, it's time to consider the agility and cost-efficiencies of deploying distributed SharePoint.
In this joint webinar with Metalogix we covered how your geo-dispersed workforce can access the SharePoint content they need—wherever they are and whenever they need it. We covered:
- Issues with MSFT centralized farm deployment for global access
- Latency and bandwidth issues in SQL solutions for SharePoint synchronization
- How to achieve proper synchronization across larger, multi-farm deployments
- How to ensure access to all SharePoint content to any user, anywhere
Microsoft released Windows 8 with a bang, but got an earful of feedback from users. Now they are getting ready to release Windows 8.1, which leverages the cloud and provides some improvements to Windows 8. We are not sure what this new version of Windows will be called, so for now we are referring to it as Windows 8.1.
David Dawson, Senior Engineer, shared a preview of Windows 8.1 and discussed how to get your organization ready for it. Some nonprofits may have decided to skip the upgrade from Windows 7 to 8, but will be considering whether they should jump in with Windows 8.1.
Here are some of the questions that will be addressed during the webinar.
o How is Windows 8.1 different from Windows 8?
o What type of preparation and training is required to transition your staff into Windows 8.1?
o What are the costs involved in making the transition?
o How will Microsoft’s shift to more cloud-based services affect your organization?
Is your organization looking to move your email to the cloud in order to get more space, better access and improved uptime? There are two big players the cloud space: Office 365 and Google Apps. Both are enterprise level systems with a range of features and benefits, but which one is the right for your organization?
Matthew Eshleman, Director of Professional Services at Community IT Innovators, provided an overview of the strengths and weaknesses of Office 365 and Google Apps. He will also share case studies of organizations that have moved to both platforms, issues they faced in the transition, and costs involved with moving to these cloud platforms.
This webinar covered the following topics.
- Understanding the fine print in the service level agreement
- Staff training and buy-in required
- Costs involved in setting it up
- Moving data in and how to move data out in the future
Exploring the SharePoint 2013 Community Site TemplateSusan Hanley
Presentation that reviews tips and tricks for using the SharePoint 2013 Community Site template to support online communities of practice and moderated discussion forums.
Practical Strategies to Designing Engaging PortalsKanwal Khipple
No one starts a project with the intent of building an ugly intranet. We always have good intentions to build the best communication and collaboration portal the company has ever seen. We ensure that executives and end users are involved to design and implement from a portal based on their experience. What ends up happening? Portals are built with too many links to content or even stale content, images that take too long to load or are generic. You even had good intentions to leverage many features and perhaps some are even using it. What you typically find is that after the initial buzz of the launch, adoption fails. Why is that? If that sounds like what you recently went through, then attend this session to learn the strategies and implement them tomorrow. Learn the key principles in building innovative solutions that are simple but capture user’s attention and increase adoption.
By the end of the session, you’ll learn
How to get executives engaged early and ensuring they don’t get in the way
How to effectively run requirement gathering workshops that are not IT focused
What UX strategies are effective in delivering intuitive user experiences
And much more
This session will be filled with examples and there will be giveaways to those that share their own journey.
5 things for immediate impact on increasing SharePoint adoptionAsif Rehmani
Is SharePoint working for you or are you working for SharePoint? Why do many end users cringe when they hear the word 'SharePoint'? It's not because SharePoint is a bad platform (quite the contrary actually), it's because of their past experiences with SharePoint. In this session, we talk about the 5 things You can do to make your users fall in Love with SharePoint and drive end user adoption of the platform!
How can your team get the most out of Office 365?
Microsoft Office 365 is full of rich features, but boy can it be challenging to manage. Thoughtful consideration around defining governance and aligning features with business tasks is absolutely critical.
So what do you need to know?
In this webinar, Jill Hannemann of Portal Solutions walks you through use cases surrounding Office 365 features and discusses strategies for framing context to introduce to user groups. We covered:
- The workloads in Office 365
- The strengths and weaknesses for the workloads in context to productivity
- Governance framework with which to structure your own strategy
Practical Tips to Increase SharePoint Adoption Kanwal Khipple
Have you deployed SharePoint but none of your employees are using it? Despite having SharePoint within your organization, end users continue do their work the old fashioned way via email threads, file shares, paper based approval, etc. There is no guarantee that the solution will be adopted. This is the case even if users are involved in every step of your SharePoint solution. Attend this session, to learn techniques I've used to increase adoption of SharePoint solutions that have become slow or stalled.
Managing Meeting Minutes – A concept for a Connections addonLetsConnect
Meetings and how to manage the meeting minutes are a recurring topic in many organizations. How can an organization share the essential information, decision, task or document with all those who need to know, while keeping the transcript of the meeting in one place and some parts of it locked.
As it happens, one of the first use cases that we tested when trying out Connections, was managing information and tasks from and within meetings. We soon realized that we need to keep many meetings out of Connections until a few requirements are met.
In this session we will discuss the requirements of sharing information in an organization that is – by law and tradition – rather focused on security and not sharing information. Different types of meetings and different resulting types of data will be analyzed. A concept for creating meeting minutes and distributing them over several communities will be presented.
This session is meant to be a conversation starter.
Teams Governance - SharePoint Saturday Calgary 2019Morio Kumagawa
Teams has quickly become the faster growing App in Microsoft History. But like any other new toy, there are many pit falls to avoid.
In this session we will look at the key areas of Teams you need to be aware of and how to control it. Allowing you leverage Teams, while keeping your data secure
Top 10 Performance Tips for Making your Public Facing SharePoint 2010 Site Fa...Kanwal Khipple
Learn how you can make your sites faster with tips directly from the field. After working on over dozens of projects in the past five (5) years, I'd like to share my favorite 25 best practices for SharePoint 2010 deployments. This session will provide an inside look into server performance, browser performance, development performance, discuss why common best practices are important. We'll then go deep into how to get the most from new SharePoint 2010 capabilities including improving server response time, caching options, reducing page weight, testing methodologies and more.
kanwal@brightstarr.com
nForm's Better Intranets Conference on June 12, 2014. Presenters Darcy Belanger & Rebecca Ma from PCL Construction share lessons learned on PCL's intranet upgrade.
Presentation about whether Microsoft SharePoint is suitable for use as a CMS by Frank MacDonald from Heriot-Watt University at the April meeting of the Scottish Web Folk in Glasgow. (Uploaded with permission.)
Making the most of your SharePoint – Intranet & AppsAmos Wachanga
Organizations can solve many of their growth challenges by creating an intranet that uses SharePoint out-of-box features which can be extended using 3rd party tools or custom apps.
A walkthrough of the business value of enterprise social collaboration, with specific focus on SharePoint, Office365, Yammer, and gamification tactics. Originally presented at Microsoft's NYC offices in May 2013.
Presentation on the Nintex platform done during the SharePoint Saturday in Nairobi #SPSNairobi. Nintex can be integrated with SharePoint to deliver amazing experiences for Business Users with no code, using Nintex workflows and Nintex forms.
In our monthly webinar series we review the pros and cons of Dropbox as a replacement for the file server. We focus specifically on small and medium size nonprofit environments.
If you use SharePoint, you probably have several disconnected farms or a central farm environment. As your SharePoint content and user-base grows, it's time to consider the agility and cost-efficiencies of deploying distributed SharePoint.
In this joint webinar with Metalogix we covered how your geo-dispersed workforce can access the SharePoint content they need—wherever they are and whenever they need it. We covered:
- Issues with MSFT centralized farm deployment for global access
- Latency and bandwidth issues in SQL solutions for SharePoint synchronization
- How to achieve proper synchronization across larger, multi-farm deployments
- How to ensure access to all SharePoint content to any user, anywhere
BARACK OBAMA - READ MY LIPS - ObamaFraudGate(belarusian)VogelDenise
Такім чынам, у краіне, як Злучаныя Штаты Амерыкі, як справы дзвюх сем'яў (Клінтана і Буша) і іх юрыстаў / адвакатаў (Baker Donelson Бірман Caldwell & Берковиц) дазволілі застацца ва ўладзе, захапіць ўрад і тэрарызаваць Нацый (унутраных і замежных) грамадзяне і ўтрымлівайце закладнікам падобных тэрарыстычных актаў? З іх стрыечны брат (Barack Obama), знаходзіцца ў Белым доме - цяпер самы час, каб зрынуць такія тэрарыстычныя рэжымы: http://www.slideshare.net/VogelDenise/belarusian-040412
Так, Злучаныя Штаты Амерыкі супраць Кітая Канфлікт УСЕ часткі гульні арганізаваны Злучанымі Штатамі карумпаваных чыноўнікаў амерыканскага ўрада, і лідэры Кітая - гэта значыць, як паказана ў гэтым дакуменце падман дэмакрат супраць Рэспубліканскай SCAM арганізаваны Бэйкер Donelson і іх змоўшчыкамі / саўдзельнікі!
Будзем спадзявацца, што гэты дакумент будзе служыць напамінам пра чаму "манаполій» ЗАБАРОНЕНЫ і незаконна! Як Злучаныя Штаты Амерыкі паспрабавалі манапалізаваць міжнародны ўрада і фінансавыя ўстановы, што прывяло да эканамічнага і фінансавага краху!
SharePoint Saturday Houston 2016
Our SharePoint environment is a lot like many others – a SharePoint 2007 implementation that was used more as a file dump than a collaboration space. With minimal user adoption, we were never quite ready to implement 2010, with a pilot SharePoint 2010 implementation stalled out of the gate.
In the meantime, some content was put on Box and other services to address external collaboration needs. Business users needed more relevant search results, content databases had grown uncomfortably large, and access controls had become spaghetti. Fortunately, site sprawl wasn’t too bad… except that the reason for that was the low adoption.
SharePoint 2013 arrived to a perfect storm – business and technology needs to be addressed, content that needs to be brought back in-house, and user adoption that needs to be improved. Time to upgrade!
See how we approached the upgrade, the issues than needed to be addressed, and the questions that needed to be answered.
MWLUG 2017 - Collaboration and Productivity from the other sideJohn Head
The IBM Collaboration and Productivity experience is well known to this community, but there are other options. The Microsoft experience, including Office 365, SharePoint Online, Groups, Teams, Dynamics CRM, MS Graph, PowerBI and more. This session will give an overview of the offering and how the cloud is allowing for rapid delivery of functionality. We will showcase customer solutions built on top of the platform, including intranets, document management, workflow, and business solutions. We will highlight the customization and development options available, including Office add-ins, MS Teams toolkit, Nintex Workflow, Winward document generation, and Azure custom .Net development. We will highlight a day in the life demo for sales, knowledge worker, and executives.
SharePoint 2013 Migration - Your 5 Rules for SuccessChristian Buckley
An overview of SharePoint 2013, and best practices for organizing and orchestrating your migration to the latest version of SharePoint -- whether on prem, in the cloud, or a hybrid. Includes a quick overview of PointBeyond's migration planning services.
April 29 2017 - SharePoint Saturday Houston 2017
Our SharePoint environment is a lot like many others – a SharePoint 2007 implementation that was used more as a file dump than a collaboration space. With minimal user adoption, we were never quite ready to implement 2010, with a pilot SharePoint 2010 implementation stalled out of the gate.
In the meantime, some content was put on Box and other services to address external collaboration needs. Business users needed more relevant search results, content databases had grown uncomfortably large, and access controls had become spaghetti. Fortunately, site sprawl wasn’t too bad… except that the reason for that was the low adoption.
SharePoint 2013 arrived to a perfect storm – business and technology needs to be addressed, content that needs to be brought back in-house, and user adoption that needs to be improved. Time to upgrade!
See how we approached the upgrade, the issues than needed to be addressed, and the questions that needed to be answered.
Slides from presentation at Drupal Gov Days 2013 (http://drupalgovdays2013.org/content/sharepoint-and-drupal-yes-we-can-coexist) SharePoint has become the “de facto” standard for many U.S. agencies. But with the push toward open source projects, many SharePoint experts and developers are being tasked with learning Open Source, including Drupal. Enter EPA’s intranet move to Drupal and the brand new Mobilehealth.va.gov site. Both EPA and VA are now using Drupal in very different ways. This session will share lessons learned, pain points in the process of having to relearn, skills/terms that are transferable to both projects, tips/tricks to tackle your first Drupal website with a looming deadline, and how open source solutions and SharePoint can coexist.
Movin on Up - ScarePoint Friday Cincinnati 2016Jim Adcock
Cincinnati's version of SharePoint Saturday, on a Friday before Halloween
Our SharePoint environment is a lot like many others – a SharePoint 2007 implementation that was used more as a file dump than a collaboration space. With minimal user adoption, we were never quite ready to implement 2010, with a pilot SharePoint 2010 implementation stalled out of the gate.
In the meantime, some content was put on Box and other services to address external collaboration needs. Business users needed more relevant search results, content databases had grown uncomfortably large, and access controls had become spaghetti. Fortunately, site sprawl wasn’t too bad… except that the reason for that was the low adoption.
SharePoint 2013 arrived to a perfect storm – business and technology needs to be addressed, content that needs to be brought back in-house, and user adoption that needs to be improved. Time to upgrade!
See how we approached the upgrade, the issues than needed to be addressed, and the questions that needed to be answered.
You may have heard the buzz - Microsoft has announced their release of a new messaging app for Office 365 - Microsoft Teams. This release is in response to the competitor in the collaborative chat service field, Slack.
Microsoft Teams fully integrates with Office 365 and is highly customizable. The new app has the ability to start an online meeting with your team, schedule a meeting, gather your thoughts, brainstorm, and collaborate on documents.
In this webinar, Daniel Cohen-Dumani and Joshua Steiner talk about why these types of apps are so popular, what makes Microsoft Teams unique and how the new app will impact your Office 365 experience.
From Outlook to Excel, Microsoft Office software has been essential at nonprofits for many years. With increasing competition from Google Apps, Microsoft now offers nonprofits an opportunity to apply for free licenses for using Office 365, a cloud version of Office. Should your organization make the leap to Office 365?
Johanny Torrico, Community IT’s Director of Ongoing Support, discussed the benefits of using Office 365 in your organization.
Here are some of the questions that were addressed during the webinar.
- How can my organization apply for the free nonprofit license for Office 365?
- What are the steps for a successful Office 365 migration?
- What goes into the pricing for the Office 365 migration project?
- What are the differences between the Office 365 E1 (free) and E3 ($5 per user) plans?
- What are some of the benefits of moving to Office 365 instead of hosting email in-house or through other email providers?
- What is the Service Level Agreement (SLA) for Office 365?
In this webinar, Toby Ward, President and CEO of Prescient Digital Media, and Tamer El Shazli, VP, Technology + SharePoint Lead, Social Business Interactive, discuss the pros, cons, and overall capabilities of SharePoint 2013, and see how it stacks up to the competition.
SharePoint 2013 to SharePoint 2015 (webinar) Jan 2015Toby Ward
SharePoint 2013 to SharePoint 2015 (webinar) presented by intranet consultant, and intranet expert Toby Ward (founder of Prescient Digital Media and the Intranet Global Forum) on Jan. 14, 2015. For more information please see www.PrescientDigital.com
SharePoint dominates the intranet landscape. Yet fewer than 20% of enterprise intranets use the latest version, SharePoint 2013. Learn the pros and cons of working with SharePoint 2013, and gain an understanding on what to expect from the next version of SharePoint – unofficially called SharePoint 2015 – when it’s released later this Spring.
Similar to Community IT June 2016 Webinar - Dropbox and Other Alternatives (20)
Join Community IT experts and special guests Maya Grigorovich-Barsky and Liz Glaser from America’s Promise Alliance for an informative and practical discussion of collaboration tools nonprofits are using such as Slack, Microsoft Teams, and Zoom. Learn how these tools work best.
This webinar was moderated by CEO Johan Hammerstrom. Our guests from Community IT client America’s Promise Alliance have a discussion on best practices and innovations in using remote collaboration tools such as Slack. What is your nonprofit using? Are you using these tools effectively? Listen in on peer-to-peer Q&A and learn practical tips to make your remote meetings even better!
Community IT is proudly vendor agnostic. We have experience integrating these and other platforms into nonprofit IT strategy, and trouble-shooting collaboration tools.
Tune in as nonprofit innovators share their tips and tricks. Now that we’ve been working remotely for almost a year or more, what works? What could work better? Most nonprofits are using a combination of these tools. Which work best in which circumstance?
Liz and Maya also share ideas for integrating and implementing file and data sharing across these platforms. Is your staff struggling to find the document they shared with colleagues? Are you worried about security issues with Slack, Microsoft Teams, or Zoom? Learn how to make it easier and more secure, no matter what platform you’re using for meetings and collaboration.
Join CTO and Nonprofit Cybersecurity expert Matthew Eshleman as he walks through the third annual Community IT Nonprofit Cybersecurity Incident Report.
This report looks at the different types of attacks that occur at small and mid-sized nonprofit organizations. Is your nonprofit prepared?
Matt also shares advice on security improvements that provide protection against the most common attacks. Learn the role of leadership in placing a value on cybersecurity preparedness for your nonprofit and the long term planning that should accompany your immediate assessment of your security risk.
Matt touches on vendor hacks from 2020 including Blackbaud and SolarWinds and discusses steps your nonprofit should take to understand your risk level.
Learn about real cyberattacks on nonprofit organizations and how they responded to these attempted hacks. Matt gives you the tools you need to protect your organization and staff from cybercrimes.
Many of these tips you can put in place quickly and train your staff on immediately.
Download the full report or view here: https://communityit.com/2021-nonprofit-cybersecurity-incident-download/
Community IT presents a discussion of basic IT cybersecurity training for nonprofits’ end users. Learn about common threats and the best techniques for dealing with them. Learn how to balance convenience and security for your staff, so they can follow best practices and be your best defense against hackers and cybercrime.
Lots of organizations are rethinking working from home, secure collaboration on slack and zoom, and security on home devices. And as we have seen an uptick on ransomware and phishing schemes, some organizations have rushed to tighten up your security measures.
Make your security too rigorous, miscommunicate your objectives, or skimp on training, and your staff will soon be working around your measures, opening your organization back up to the cybersecurity risks you were trying to avoid.
Cybersecurity begins with good training.
In this webinar, Community IT Innovators’ Cybersecurity expert Matt Eshleman walks you through a typical staff training, explaining what must be included, how to approach building a team ethos, and how often to update/mandate your training and work with HR.
Do you need specialized security training for certain roles?
Do your executives support and participate in security training?
Where do your greatest cybersecurity risks lie?
How do you document your training?
What apps can make training easier?
Matt has worked over the years with many of our clients to implement cybersecurity, and always emphasizes the importance of staff training as the first line of defense. This webinar incorporates material and best practice advice from recent cybersecurity trainings.
We know our nonprofits will be called on over the next few years to provide more support to our communities than ever before. Put your best foot forward now with cybersecurity training updates that protect your nonprofit, build your team, and allow you to focus on your mission.
As with all our webinars, this presentation is appropriate for an audience of varied IT experience.
Presenter:
As the Chief Technology Officer at Community IT and our resident cybersecurity expert, Matthew Eshleman is responsible for shaping Community IT’s strategy around the technology platforms used by organizations to be secure and productive. With a deep background in network infrastructure, he fundamentally understands how technology works and interoperates both in the office and in the cloud. You can read more about him and view past presentations at our website.
Are you utilizing SharePoint best practices? Are your staff frustrated by your protocols, or are they whizzing along collaborating with ease and speed? Do you have any files shared in SharePoint that need extra security?
Please join our resident expert Steve Longenecker in this video to walk through what SharePoint can do for your nonprofit.
If your nonprofit is already using Office365 in the cloud for email, then you should be leveraging SharePoint, the platform’s capabilities for document sharing, a component of Office 365 also available to nonprofits through donated licenses from Microsoft.
Are you using SharePoint as a file storage library?
Is your file sharing set up so that your staff are using it with ease?
Do you have some confusion or frustration with sharing files and collaborating using SharePoint?
Learn highlights from Community IT Innovators’ user trainings provided in SharePoint implementations.
Steve has directed many SharePoint implementations and trainings with our clients. This new and updated video incorporates material from recent trainings.
We know our nonprofits will be called on over the next few years to provide more support to our communities than ever before. Put your best foot forward now with tech projects that position your organization to deliver on your mission at this critical time.
As with all our webinars, this presentation is appropriate for an audience of varied IT experience.
Microsoft Dynamics and Salesforce: What You Need To Know Before Choosing a Pl...Community IT Innovators
Making the move to a platform like Microsoft Dynamics or Salesforce can fuel your nonprofit’s digital transformation. These platforms allow you to manage and engage with constituents in new ways, create more unified experiences for them, and transform how your organization works.
But do you know where your organization should start when choosing a technology platform?
Kyle Haines, Partner at Build Consulting, shares some of the questions your organization should answer before making significant investments in a platform like Microsoft Dynamics or Salesforce.
In this webinar, he covers
What is Microsoft Dynamics? How does it compare to Salesforce?
How do you analyze your business needs and stakeholder needs when considering a new platform or upgrade that will have a broad impact on your entire organization?
How will a new platform change your organization? Are you ready to capitalize on the potential for change?
Additionally, he shares his experience on what makes platform selections and implementations successful, and how to position your organization to take advantage of the opportunities a new platform brings.
We know our nonprofits will be called on over the next few years to provide more support to our communities than ever before. Put your best foot forward now with tech projects that position your organization to deliver on your mission at this critical time.
Kyle spends over 15 minutes on Q&A after the webinar, discussing real-life questions from your nonprofit colleagues on the advantages to consider when moving forward with either the Microsoft Dynamics or Salesforce platforms.
As with all our webinars, this presentation is appropriate for an audience of varied IT experience.
This webinar presents a best-practices framework on assessing your risks, using the National Institute of Standards and Technology (NIST) privacy risk assessment methodology.
Matt Eshleman, Community IT Innovators’ CTO and resident cybersecurity expert, will teach you how to
Understand the cybersecurity threats facing nonprofits
perform a basic assessment using our NIST survey tool
understand the recommendations
budget for risk prevention
engage nonprofit executives in supporting proactive cybersecurity
create an actionable road map with next steps for your organization
Over the last few months, many organizations began to use personal computers and devices for work, quickly set up cloud file sharing platforms, put the entire remote office on Slack or Teams, or moved to using Zoom for conference calls.
Even if we did our best to implement thoughtful security protocols and train new users on new tools, circumstances have made measured approaches to cybersecurity difficult. Your practices are probably out of sync with your security needs.
You know your nonprofit organization is at risk.
But do you know how to manage cybersecurity risk?
Now is the time to better manage risks by reviewing your cybersecurity stance and (re)training your users on security best practices.
In this webinar, Build Consulting expert Peter Mirus explains how to build a technology roadmap that will guide your organization to a successful future.
Peter draws on years of experience consulting with nonprofits on technology projects to give you practical steps to implement quickly.
Don’t miss this chance to learn how your organization can create a technology roadmap that is right for you.
As with all our webinars, this presentation is appropriate for an audience of varied IT experience.
Join three Community IT Innovators experts for an “ask the experts” free-wheeling discussion–a nonprofit technology trends roundtable 2020 on trends we expect to deliver new impact this year.
In this video we talk about some tools and techniques that can be used to protect your login credentials and digital identity including good password practices, adding Multi Factor Authentication (MFA), and monitoring to alert when a compromised account is found. Don’t assume your organization won’t be targeted – everyone is a target. As with all our webinars, this presentation is appropriate for an audience of varied IT and security experience.
Peter Mirus from Build Consulting uses examples from the nonprofit and public sectors to show how good data quality can have big fundraising and program impacts. He explores the role of good data at your organization, provides tips on how to get everyone at your organization on the same page, and gives ideas on how to prioritize data for quality improvement. This webinar was presented by Community IT Innovators in November 2019.
Join CTO and resident security expert, Matt Eshleman, for this webinar which will cover the basics a security plan should include, giving updates and a synthesis of our recent security webinars on understanding risks, considering cyber insurance, security incidence response best practices, and creating a multi-layered security plan that actively includes your staff and executives.
Peter Mirus at Build Consulting walks us through the five essential aspects of a good information strategy and provides real-life examples of organizations that overcame challenges and were able to change their strategy and improve their fundraising and mission effectiveness.
Microsoft has announced that they will no longer be providing security updates for Server 2008 and Windows 7 systems as of January 2020. This means that organizations have 6 months to implement a plan to address the increasing security vulnerability that these systems represent to your networks and data.
In this webinar, Community IT Innovators' CTO Matt Eshleman covers three things you need to know to update your security and plan for this development.
Join Peter Mirus, a Build Consulting expert on technology project implementations at nonprofits, who will offer insights from his years of experience as a consultant, and answer participant questions on driving successful technology projects.
What you'll learn:
What does it mean for a project to be a "success?"
What are the key elements your organization needs to have in place?
What are the secrets of success that fail to get enough attention?
How can you help your nonprofit be in the 50% of tech projects that succeed?
Pat Sprehe and Steve Longenecker provide insights into how to evaluate a potential MSP provider, how to engage with vendors, best practices and checklists for your daily and monthly interactions, annual planning with your outsourced IT manager, and how to plan and practice for emergency communications with your provider if your accounts are hacked or you suspect an attack. We cover any outsourced IT function, including databases or security management as stand alone services, as well as managed services generally.
Join CTO Matthew Eshleman as he walks through the inaugural Nonprofit Cybersecurity Incident Report from Community IT Innovators. This report looks at the different types of attacks that occur at small and mid-sized organizations. He also shares advice on security improvements that provide protection against the most common attacks.
Learn the role of leadership in placing a value on cybersecurity preparedness for your nonprofit and the long term planning that should accompany your immediate assessment of your security risk.
For the video of the presentation or to subscribe to future webinars: https://www.communityit.com/connect-with-us/webinars/
Improving Nonprofit CRM Data Management in 2019 - Build Consulting and Commun...Community IT Innovators
Join Community IT Innovators' partners Build Consulting's development, fundraising, operations, and CRM experts, for an “Ask the Experts” February 2019 webinar. We offer ideas and answer participant questions on how to take your donor data management to the next level.
Join us for one of our most popular webinar topics - our executive team discussing the technology trends that grew over 2018 and what they expect in nonprofit technology in 2019. We will touch on IT security at nonprofits, up and coming technologies to watch, innovations to embrace, and continuing technology basics that nonprofits can upgrade in 2019. Of course we will touch on IT security at nonprofits, which continues to be an essential part of any #nptech strategy.
Join a panel of Build Consulting experts Peter Mirus, David Deal, and Kyle Haines, for Q&A on the nonprofit software selection process and how technology decisions must come last to give your organization a greater hope of successful implementation.
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
Neuro-symbolic is not enough, we need neuro-*semantic*Frank van Harmelen
Neuro-symbolic (NeSy) AI is on the rise. However, simply machine learning on just any symbolic structure is not sufficient to really harvest the gains of NeSy. These will only be gained when the symbolic structures have an actual semantics. I give an operational definition of semantics as “predictable inference”.
All of this illustrated with link prediction over knowledge graphs, but the argument is general.
Key Trends Shaping the Future of Infrastructure.pdfCheryl Hung
Keynote at DIGIT West Expo, Glasgow on 29 May 2024.
Cheryl Hung, ochery.com
Sr Director, Infrastructure Ecosystem, Arm.
The key trends across hardware, cloud and open-source; exploring how these areas are likely to mature and develop over the short and long-term, and then considering how organisations can position themselves to adapt and thrive.
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...James Anderson
Effective Application Security in Software Delivery lifecycle using Deployment Firewall and DBOM
The modern software delivery process (or the CI/CD process) includes many tools, distributed teams, open-source code, and cloud platforms. Constant focus on speed to release software to market, along with the traditional slow and manual security checks has caused gaps in continuous security as an important piece in the software supply chain. Today organizations feel more susceptible to external and internal cyber threats due to the vast attack surface in their applications supply chain and the lack of end-to-end governance and risk management.
The software team must secure its software delivery process to avoid vulnerability and security breaches. This needs to be achieved with existing tool chains and without extensive rework of the delivery processes. This talk will present strategies and techniques for providing visibility into the true risk of the existing vulnerabilities, preventing the introduction of security issues in the software, resolving vulnerabilities in production environments quickly, and capturing the deployment bill of materials (DBOM).
Speakers:
Bob Boule
Robert Boule is a technology enthusiast with PASSION for technology and making things work along with a knack for helping others understand how things work. He comes with around 20 years of solution engineering experience in application security, software continuous delivery, and SaaS platforms. He is known for his dynamic presentations in CI/CD and application security integrated in software delivery lifecycle.
Gopinath Rebala
Gopinath Rebala is the CTO of OpsMx, where he has overall responsibility for the machine learning and data processing architectures for Secure Software Delivery. Gopi also has a strong connection with our customers, leading design and architecture for strategic implementations. Gopi is a frequent speaker and well-known leader in continuous delivery and integrating security into software delivery.
Slack (or Teams) Automation for Bonterra Impact Management (fka Social Soluti...Jeffrey Haguewood
Sidekick Solutions uses Bonterra Impact Management (fka Social Solutions Apricot) and automation solutions to integrate data for business workflows.
We believe integration and automation are essential to user experience and the promise of efficient work through technology. Automation is the critical ingredient to realizing that full vision. We develop integration products and services for Bonterra Case Management software to support the deployment of automations for a variety of use cases.
This video focuses on the notifications, alerts, and approval requests using Slack for Bonterra Impact Management. The solutions covered in this webinar can also be deployed for Microsoft Teams.
Interested in deploying notification automations for Bonterra Impact Management? Contact us at sales@sidekicksolutionsllc.com to discuss next steps.
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...UiPathCommunity
💥 Speed, accuracy, and scaling – discover the superpowers of GenAI in action with UiPath Document Understanding and Communications Mining™:
See how to accelerate model training and optimize model performance with active learning
Learn about the latest enhancements to out-of-the-box document processing – with little to no training required
Get an exclusive demo of the new family of UiPath LLMs – GenAI models specialized for processing different types of documents and messages
This is a hands-on session specifically designed for automation developers and AI enthusiasts seeking to enhance their knowledge in leveraging the latest intelligent document processing capabilities offered by UiPath.
Speakers:
👨🏫 Andras Palfi, Senior Product Manager, UiPath
👩🏫 Lenka Dulovicova, Product Program Manager, UiPath
LF Energy Webinar: Electrical Grid Modelling and Simulation Through PowSyBl -...DanBrown980551
Do you want to learn how to model and simulate an electrical network from scratch in under an hour?
Then welcome to this PowSyBl workshop, hosted by Rte, the French Transmission System Operator (TSO)!
During the webinar, you will discover the PowSyBl ecosystem as well as handle and study an electrical network through an interactive Python notebook.
PowSyBl is an open source project hosted by LF Energy, which offers a comprehensive set of features for electrical grid modelling and simulation. Among other advanced features, PowSyBl provides:
- A fully editable and extendable library for grid component modelling;
- Visualization tools to display your network;
- Grid simulation tools, such as power flows, security analyses (with or without remedial actions) and sensitivity analyses;
The framework is mostly written in Java, with a Python binding so that Python developers can access PowSyBl functionalities as well.
What you will learn during the webinar:
- For beginners: discover PowSyBl's functionalities through a quick general presentation and the notebook, without needing any expert coding skills;
- For advanced developers: master the skills to efficiently apply PowSyBl functionalities to your real-world scenarios.
Accelerate your Kubernetes clusters with Varnish CachingThijs Feryn
A presentation about the usage and availability of Varnish on Kubernetes. This talk explores the capabilities of Varnish caching and shows how to use the Varnish Helm chart to deploy it to Kubernetes.
This presentation was delivered at K8SUG Singapore. See https://feryn.eu/presentations/accelerate-your-kubernetes-clusters-with-varnish-caching-k8sug-singapore-28-2024 for more details.
UiPath Test Automation using UiPath Test Suite series, part 3DianaGray10
Welcome to UiPath Test Automation using UiPath Test Suite series part 3. In this session, we will cover desktop automation along with UI automation.
Topics covered:
UI automation Introduction,
UI automation Sample
Desktop automation flow
Pradeep Chinnala, Senior Consultant Automation Developer @WonderBotz and UiPath MVP
Deepak Rai, Automation Practice Lead, Boundaryless Group and UiPath MVP
State of ICS and IoT Cyber Threat Landscape Report 2024 previewPrayukth K V
The IoT and OT threat landscape report has been prepared by the Threat Research Team at Sectrio using data from Sectrio, cyber threat intelligence farming facilities spread across over 85 cities around the world. In addition, Sectrio also runs AI-based advanced threat and payload engagement facilities that serve as sinks to attract and engage sophisticated threat actors, and newer malware including new variants and latent threats that are at an earlier stage of development.
The latest edition of the OT/ICS and IoT security Threat Landscape Report 2024 also covers:
State of global ICS asset and network exposure
Sectoral targets and attacks as well as the cost of ransom
Global APT activity, AI usage, actor and tactic profiles, and implications
Rise in volumes of AI-powered cyberattacks
Major cyber events in 2024
Malware and malicious payload trends
Cyberattack types and targets
Vulnerability exploit attempts on CVEs
Attacks on counties – USA
Expansion of bot farms – how, where, and why
In-depth analysis of the cyber threat landscape across North America, South America, Europe, APAC, and the Middle East
Why are attacks on smart factories rising?
Cyber risk predictions
Axis of attacks – Europe
Systemic attacks in the Middle East
Download the full report from here:
https://sectrio.com/resources/ot-threat-landscape-reports/sectrio-releases-ot-ics-and-iot-security-threat-landscape-report-2024/
Transcript: Selling digital books in 2024: Insights from industry leaders - T...BookNet Canada
The publishing industry has been selling digital audiobooks and ebooks for over a decade and has found its groove. What’s changed? What has stayed the same? Where do we go from here? Join a group of leading sales peers from across the industry for a conversation about the lessons learned since the popularization of digital books, best practices, digital book supply chain management, and more.
Link to video recording: https://bnctechforum.ca/sessions/selling-digital-books-in-2024-insights-from-industry-leaders/
Presented by BookNet Canada on May 28, 2024, with support from the Department of Canadian Heritage.
2. Webinar
Tips
• Interact
Ask questions via chat
Connect on Twitter
• Focus
Avoid multitasking. You may just miss the best
part of the presentation
• Webinar Slides & Recording
PowerPoint and recording links will be shared
after the webinar
3. About Community
IT
Advancing mission
through the effective
of technology.
• Invested
Work exclusively with nonprofit
organizations, serving over 900 since
1993.
• Strategic
Help our clients make IT decisions
that support mission.
• Collaborative
Team of over 30 staff who empower
you to make informed IT choices.
4. Johanny Torrico
Vice President – Operations
jtorrico@communityIT.com
Steve Longenecker
Director – Infrastructure Consulting
slongenecker@communityIT.com
5. Agenda
When Is SharePoint not a good fit?
Cloud-based document management
differentiators
Reviewing some SharePoint alternatives
7. Why move to the cloud?
– Business continuity
– Remote Access
– Richer feature set than file server
8. Downsides of SharePoint
– Focused on Microsoft Office and is best when part
of larger Office 365 ecosystem.
– Are all those features really needed?
– It’s complicated.
– Browser and metadata makes new paradigm.
– Price consideration if you aren’t a qualified NP
19. • A major player in the space
• Integrates with other solutions.
• Balance between simple user
experience and organization’s
management needs.
• Box University.
20. • Easy to deploy and for users to adopt
• Storage Sync service allows a simple hybrid approach
• Similarity to a basic file server is in our view becoming
less a strength.
21. • Part of a larger Google ecosystem and Google
way.
• There is an Office desktop suite plugin
• Google doesn’t seem to be investing in its product
as much as other players in the space.
• Google’s approach is lightweight and often good
enough.
22. • Comes from the world of consumer IT.
• The very best synchronization
• Local sync can lead to versioning issues.
• Dropbox continues to improve, recently introduced Project
Infinite.
23. • Part of the Office 365 ecosystem
• Improved sync tool available for windows
and mac
• Unlimited Storage
• Seamless integration with office suite
• External sharing available
24. • SharePoint Team Site
• Easy to deploy
• Permissions can be control
• Synching available in windows only
• Free with non-profit license
• Seamless integration with office suite
• External sharing available
25. A couple more notes:
Classic document storage is becoming less important.
A Gartner assumption in their 2015 Magic Quadrant analysis of the EFSS space
was that, “By 2018, less than 10% of today's stand-alone EFSS offerings will
exist.”
27. Provide feedback
Short survey after you exit the webinar. Be sure to
include any questions that were not answered.
Missed anything?
Link to slides & recording will be emailed to you.
Connect with us
Johan MC’s and owns this slide.
GTM starts recording after first slide change. Advance to second Title slide after hitting Record.
Johan
Johan
Johan introduces.
Steve says hello.
Johanny says hello.
Introduction:
and…Johanny Torrico
Community IT’s VicePresident of Operations.
This is our 3rd webinar of a SP series. If you were not able to attend them, i encourage you to watch the recordings. you can find those links in our website.
Johanny
Today we'll review some enterprise level solutions that can be alternatives to sharepoint as a document management cloud solution.
we know that adopting SP as a cloud based document management can bring many many benefits to your organization, but we recognize that an implementation can be time consuming and complex. as an introduction Steve will quickly summarize for us when is SP not a good fit.
Then before we actually review some of the most used solutions out there, we thought that it will be important to talk about the main differentiators among the different players -we though it is important for us to provide you for some key elements to look out for when you are looking at those solutions.... then jump right into reviewing the alternatives to SharePoint.
are we good Steve… are we ready?
Steve
At Community IT, we’ve invested a lot of learning in SharePoint. And we do know a lot more about SharePoint than any of its competitors. I’m sure at times in this webinar we’ll still sound like SharePoint fans. Well, we are. But we do recommend and support a number of alternatives when SharePoint is not a good fit.
Steve
But before discussing that further, we should probably review very briefly why one would want to move document storage/management from an onpremise file server to the cloud in the first place.
Remote Access: File available wherever you have Internet access, and not just for you but for your team and – this is important – possibly for external partners.
Richer feature set than file server: Versioning, potentially workflows, potentially richer search/tagging/etc.potentially coauthoring. We’ll get to more of these in the differentiator section.
Lots of different Enterprise Cloud-Based Document Management solutions meet these requirements – at the base (table stakes) level. So they all provide remote access and deliver you from the risk of having mission critical documents stored on a single point of failure on-premise file server. But it’s not like they are all the same.
We’re going to go through a whole bunch of differentiators to consider in evaluating solutions. That’s coming up next. But a few reasons SP might not be the right choice.
Complicated = high cost to migrate (in terms of time, end user attention, cash out the door for consultants, etc.)
Complicated = overhead for everything. Example: uploading a document you have to enter metadata. Metadata is controlled by the term store admins group so if you aren’t a member, you have to ask if you want a new term added. Does it deliver value?
Steve
As Johanny said when she went over the agenda, we’ll review some SharePoint alternatives in this webinar, but we thought it would be of value to discuss some of the fields you might include in a matrix when evaluating cloud document management options. You can research options yourself, but it’s helpful to know what questions you should be asking. So that education is up first.
And not all these differentiators will be important to you, obviously. Different organizations have different requirements. Strong security may be more important to a government watchdog nonprofit than to an homelessness advocacy organization, perhaps.
Steve
We do know a lot more about SharePoint than almost any of its competitors.
Regulatory compliance (HIPAA or FIPS)
Encrypted at rest.
Private encryption keys secure data from vendor. I’ve also seen the acronym BYOK – bring your own key. (SpiderOak most famously built its brand promise is around this and even though SpiderOak isn’t one of our recommended alternatives, googling them provides some nice marketing info on why it might be cool )Microsoft is adding this capacity in Office 365. http://www.slideshare.net/d501159/data-encryption-technologies-in-microsoft-office-365
https://www.skyhighnetworks.com/cloud-security-blog/office-365-security-concerns-how-safe-is-my-data/
Box has BYOK, introduced at the beginning of 2015.
Individual Document security: password protection, share link expiration, retention policy.
DLP and DRM are probably in the category of “cool, but not worth paying anything extra for” for most of our clients.
Data loss prevention (DLP) – share links expiration, prompt to user that document is restricted and to provide business reason for opening,
Digital rights management (DRM) – SP can prevent copying and pasting from Word for example.
A couple more:
High granularity in access controls.
Integration with Active Directory
Steve
SLA – how much downtime
Support Options – email only, phone calls, 24x7 vs. business hours, included or separate charge, overall quality of support.
Geo-Redundancy could include being able to pick your Geo-location.
Johanny
Some of the cloud document mgmt solutions well the enterprise solutions out there include some level of work flows. Some more complex than others.
SharePoint for instance has a basic repository of workflow rules that can be easily implemented to automate some of the organization's business processes.
By the way for those of you not familiar with WF. A workflow is a series of steps. Each step includes one or more actions and can include conditions (like IF functions and ELSE in excel) and stages that dictates which action should be taken.
A very basic example of a use case can be for instance.... an email is sent automatically to you once a document status has been changed from pending to approved for example.
Another differentiator is The ability to apply some retention policies, the ability to have a disposal of documents rules and policies throughtout the life of a document.. Some solutions are more sophisticated than others. If compliance and auditing is important to you, then looking into a solution that can automate this is something to consider.
Johanny
This list can be more extensive but based on our experience these are some of the things that organizations value the most when it comes to solutions features.
Co-authoring was first introduce by Google in Google Docs – it is browser only but still really cool.
MS can do it in Office desktop suite now too. The advantage I think MS has over other competitors is that most of us are used to working with the Office suite products… the fact that MS can not only allow co-authoring capabilites when using office online but also when you are working on your local office application is amazing!!
Let me be clear though this is Only possible if you are working on a file directly from or in the cloud.
Sync solutions can’t do it.
Searching is another big differentiator. Enterprise searching built into some solutions is more robust than others. Microsoft and Google are definetely the leaders here. They continue to invest on enterprise machine learning search engines.. MS Office graph technology for example can surface documents you might need with Delve, and having used that personally it is very useful and very cool…
Integration with other tools: you want a solution that is agnostic. A solution that works well in a windows environment or a Mac OS environment or a mix!. Also, you would want mobile integration most definetely this days for sure … we want a solution that works well with iOS, windows mobile, or android...
you might also want A solution that has a tied Integration with Office desktop suite… If you have 3rd party applications such as Docusign or Salesforce, you might want a solution that is closely integrated with them too.
Online editing is another important feature. Some are more robusts than others… Google docs, and MS office online are the winners here in my opinion. Some of the other possible solutions might provide this but it won’t be even come close to what MS and google provide. And here also come to play the integration with Office suite if you use that heavily.
Online editing can be important for working with external partners.
Johanny
Here is where most of the solutions fall short I think and where, well you know if you are putting together a table comparing and vetting the different solutions and what they provide, here is where you will cross most of them out.
Some solutions will allow for tagging and a way to manage those terms. Like what you get with SP... !! We just talk about retention policies and records management. Some solutions will make it easy to implement these policies. Some solutions will also provide you a platform for auditing and access control reporting…
I think the most important differentiator is user management and access control. Does the solution have a centralized way to manage users, to manage passwords, and to control access, and permissions? including integration with an Active Directory…
SharePoint Online is the winner here. Right out of the box you can easily put this in place, and have access control, lock document libraries etc…
Steve
Steve
Johanny
Now that we have reviewed the differentiators and what to watch our for on the different solutions let's jump to reviewing some of the most common ones...
Johanny
There are way to many options... The market for cloud based document management has grown enormously. Gartner in its Magic quadrant report on enterprise file synchronization and collaboration solutions released in 2015 mentions that more than 140 solutions have been created since 2010. too many to fit in this slide…! And for gartner to do a report on!!
After reviewing some of the differentiators Gartner analyzed 16 solutions and fit them in their magic quadrant... Steve will tell us a little bit more on gartners magic quadrant as he talks about these solutions.
I think is important to know the difference between enterprise solutions and end user –consumer solutions.
Consumer products don’t provide corporate ownership.
They Allow for only limited permissions management, and what there is, is ad hoc sharing with no reference to a centralized identity database like Active Directory or even a regular old list of users.
This consumer solutions Often provide some amount of “free” storage to users.
they have Questionable SLA’s And very Limited support.
“Now Steve is going to walk us through four enterprise solutions we support that compete with Office 365 and then I’m going to review two SharePoint competitors within Office 365 ecosystem”
Steve
A major player in the space; analysts are optimistic about their long term staying power. In the “leader” (best) quadrant of Gartner’s 2015 review of the EFSS space.
Gartner’s magic quadrant has an X axis for “completeness of vision” and a Y axis for ability to execute. Being in the upper right of the magic quadrant means you are leading your sector in both.
Brand promise is to integrate with many different cloud-based information systems. Integrates with SP. Integrates with SalesForce.
Uses folder paradigm, but tagging is also available. Our clients have had (some) negative experiences with syncing of shared folders. Box University features browser-based activity. Office desktop suite plugin is available.
Box University is impressive, but partly because it’s packaged as Box University. There’s loads more documentation for Google Drive or SharePoint that’s online and accessible to anyone who is able to use Google and has some confidence/wherewithal.
Box:
Typically recommend for scenarios where cloud file sharing and document management is the only need i.e. other Google or Office 365 add-ons are not required.
intuitive interface and its sync utility integrates into Windows Explorer and Mac Finder.
Good integration with Office, good mobile accessibility
Cost: $7.50 per user per month for nonprofits for the business plan. Nonprofits get 50% discount off the standard rate. Minimum of 3 users.
Steve
Storage Sync service allows a simple hybrid approach in which a local NAS device contains a synced copy of the Egnyte Cloud Server documents, which are how users in the office access documents.
Similarity of model to a basic file server is in our view becoming less a strength. The future is in document management, not just document storage.
Our criticism is specifically of the hybrid model. Egnyte Cloud Server without the Storage Sync service, in which users access files through a browser, does offer more document management options like metadata tagging, metadata search, etc.
Pro: Egnyte probably really can be your file server replacement (you can get rid of it with Egnyte), except maybe for the largest video files.
Business Plan is $15/users/month, which is 25-100 users and up to 10TB. 5-25 employees and up to 5TB of storage is $8/user/month. Storage Sync is extra. I remember $50/month/NAS.
Tell CryptoLocker story, difficulty restoring because restoration is based on Version and encryption is not a versioning event AND because restoration is a file by file activity for something like this. Probably applies to all SYNC-based clouds and indicates to us that ALL cloud doc management storage solutions may benefit from third party backup options.
Steve
Part of a larger Google ecosystem and Google way. Using Google Drive while rejecting the Google ethos is swimming upstream. Examples – Google Drive wants to have decentralized ad hoc sharing. Google Drive wants to integrate with Google Apps like Docs and Sheets.
There is a sync tool. It’s not bullet proof.
There is an Office desktop suite plugin, but it requires logon to Google with every restart and doesn’t work great according to our client reports.
Google Drive:
powerful search, tagging is available but not the rich taxonomy features that SP offers, good mobile accessibility,
Google Apps suite also incorporates mail, chat, videoconferencing, calendar and social networking features.
more suited for ad-hoc or individual sharing; we recommend 3rd-party tools such as BetterCloud to provide more enterprise features such as access controls and reporting.
Integration with office: There is a Google Drive for Office plug-in that allows you to edit, save and share MS office documents saved in Google Drive from office applications. There is also a browser extension that will open documents saved in Google drive with the appropriate MS office application.
Cost: Google Apps for Education is free for nonprofits
Question came in during registration about How fine-grained are the security controls for each product?
Google has sufficient permissions but lacks good centralized control.
Steve
Comes from the world of consumer IT. The enterprise features are not robust.
Can only apply permissions to shared folders at the root, so granularity is limited.
On the flipside, most users know the consumer product already so change management is modest.
The very best synchronization but you do need to embrace that model.
Rock solid synchronization.
Certain things, like moving files or folders around, only work when using synchronization.
Synchronization model means less options for document *management* and also mean no co-authoring.
Synchronization means synching to your computer – generally your C: drive. We’ve had clients voice space concerns, but that may be a thing of the past now that Dropbox for Buxiness is rolling out “Project Infinite” (and they’ve had selective sync for a while).
Local sync can lead to versioning issues (not just for Dropbox for Business).
Cost is approximately $9/user/month for qualified nonprofits. Must have a minimum of five accounts.
Can be a bear to migrate into. The only way is to sync,
Question came in during registration about we need to collaborate in subfolders and not share the parent folder.
Question came in during registration about How does Dropbox provide integration with an Active Directory structure to manage users and permissions?
Question came in during registration about Are there featuresto prevent conflicting copies of files?
Question came in during registration about Is it possible to have larger thumbnails for images on Dropbox?
Cursory googling suggests not.
Question came in during registration about Is there a streamlined user friendly tutorial for using Dropbox in school settings ( for faculty, staff, students)?
Cursory googling finds some colleges have made their tutorials available publicly, but they don’t look particularly school-focused.
Dropbox for Business:,
Team folder, Centralized billing, Account Transfer Tool, HIPAA compliance, better logging, Groups, unlimited storage, unlimited file recovery, unlimited version history, chat and phone support
Johanny
Let's review now those alternatives to SP inside the O365 ecosystem.
OneDrive for Business is a separate product from OneDrive OneDrive is targeted at consumers and does not have enterprise control capabilities that you get with ODFB.
Microsoft OneDrive for Business is available as a stand-alone cloud service as well as bundled within the Microsoft Office 365 ecosystem, or as an extension of SharePoint Server.
OneDrive for Business is for your personal files, for sure, but it’s also for files that you are sharing with just a few people on an ad-hoc basis.
Like I mentioned It is Part of the Office 365 ecosystem, in fact the backend for ODFB is SharePoint which gives you more granular control..
You can add basic metadata, additional columns, you can add some templates to your "create" documents option… etc. Of course, while doing this you are giving up the simplicity of the tool...
Another advantage of this is that it can be integrated with the organization Active Directory. Making it easier to share internally, you can share externally too but you can dissable that option if you want for your entire organization.
And as part of of your O365 it is free with non profit subscription and it carries all MS security compliance certifications, redundancy, and availability…
Documents stored in ODFB can be sync locally.
In fact their synching tool is very good if you are in windows. An improved sync application is available now for Mac OS clients. It works well, I use it, but from time to time I need to resync my contents. It has gotten a lot better though. And to be fair, I mainly work from a browser and access my SP doc libraries and 1drive account this way… so i dont use it very often.
It integrates Seamlessly with the office suite
It allows for all of those bells and whistles we mentioned
Co-authoring
Searching -and discovery with delve
Online editing
One thing to look out for is central management of permissions and access control. You can share your documents very easily inside and outside your organization but there is no way to central manage or administer all of this. You can do it with 3rd party tools... But That adds to your cost...And.. It has limitations in the number of files that users can store in a single account (I think it is 20,000), and in its ability to handle large files. Recently MS has moved that limit from 2gb to 10gb.
Johanny
and lastly...
Microsoft recently introduced a new “feature” to its office 365 solution… Office 365 groups...
This is not a new piece or add-on technology... MS is focusing less and less in the technology and focusing mainly in the user experience.. If you take a look at your 1drive for business link what it is -is just a document library –the url link points to a sharepoint site...Groups is the same thing... What O365 groups is –is just a SP Team Site... This is MS responding to the user experience..
Nowadays isvery easy for the different departments to spin up any solution like the ones we just mention.. dropbox... A google drive account... And use it among themselves to collaborate… well what MS said to that is... Well, We can provide something like that too... A solution any user can deploy... And whoala just like that it will give the users a document library, a onenote notebook for your group to keep notes..., a conversations platform... Kind of an email group but keeping all of those conversations in one single place, you can share externally if you want, you can control who belongs to this group and have access to the content you are posting... You can have a calendar to keep any dates related to a project you are working on.. And you have the ability to add additional apps like tasks.. Etc...
You have all the bells and whistles you get with 1 drive for business and more.... Oh yes, and you can search for all of this content, as part of the enterprise search engine, and you can surface your content with delve...
The downside…
It is a Half baked product… still not for prime use in my opinion... There is still some work to do with permissions management... Like if you want to share a group library with your ED but she does not want to be part of the group... At the moment you can’t do that... well you can but only if you break the inherit permissions and God knows what implications that can have if you do that, i am getting too technical now but the bottom line is not for prime time yet ... Definetelymore learning to do with groups...
Also..
There is No centralized management
And Governance is definetely an issue –groups at the moment Can be created by anyone in the organization by default… there is a tricky powershell command that we can apply to Office 365 to turn this on... But by default is on! And that’s a problem... In my opinion.
and now to close Steve I know you have a some statements to make before we conclude...
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Steve
Magic Quadrant for Enterprise File Synchronization and Sharing
22 July 2015 | ID:G00268445
Analyst(s): Monica Basso, Charles Smulders, Jeffrey Mann
Strategic Planning Assumptions
By 2018, any ECM, collaboration, MFT, backup and recovery, storage, and EMM offerings will embed natively basic EFSS features.
By 2018, any EFSS deployment will require back-end integration with multiple content repositories, federation and management, and data governance capabilities.
By 2018, less than 10% of today's stand-alone EFSS offerings will exist.
A lot of that loss is player’s consolidating or going under, but also being absorbed into larger ECM’s.
Johan
Johan
Are there alternatives to SharePoint that are similarly well-integrated with office tools but more user friendly and intuitive?
OneDrive for Business. Office 365 Groups. Box is pretty good.
How/in what ways does file storage of images factor into a cloud-platform decision? Platform suggestions for images (only)?
If image storage is a desire, you want to anticipate needing a lot of storage, large max file transfer limit, and good meta data tagging system. And MAYBE a trajectory that includes investments in machine learning (MS or Google or Amazon)
Platform suggestions for Digital Asset Management is a great question, but outside our expertise. I found http://www.proofhq.com/blog-marketing/dam-apps-for-marketers-007485/ but don’t know the credibility of the article. I worry that cursory googling might turn up more consumer grade than enterprise grade DAM’s.
Whether we should retain local server for large files.
We’ve really shifted our focus away from thinking of Cloud-based document management platforms as being primarily driven by replacing local servers. It’s a nice secondary benefit, but we’d rather focus cloud document usage on the document usage.
What are best security practices for dropbox? google drive?
Specific security practices for Dropbox and Google Drive are mostly beyond scope of preso, but ideas include enabling 2-factor authentication (possible on both platforms), enable AD sync on Google (can’t on D4B without 3rd party). Encourage users to expire links and password protect links. Notable: native D4B user passwords don’t allow pw expiration.
What is the evolution and trend for DMS (Data Management System)?
It’s the future for smaller organizations that until now *just* stored docs on file servers. One trend we anticipate is DMS going away from documents as a primary emphasis. Gartner anticipates the simple Enterprise File Sync and Share (EFSS) space getting subsumed by DMS.
Where is the best place to store data that must be retained legally, like HR (tax/benefits) and accounting (audits/reports/tax)?
Any good EFSS system should suffice. 3rd party backups would be nice in all cases, but esp. sync solutions.