Chicago counts collaboration tools

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The document discusses various collaboration tools that can be used for different purposes such as project management, document sharing, task tracking, and video conferencing. It provides an overview of tools like Basecamp, Asana, ToodleDo, Google Docs, SharePoint 365, Dropbox, WebEx, GoToMeeting, BigMarker, and Adobe Connect. It also shares stories about using some of the tools and discusses challenges related to collaboration with both internal and external partners. The document aims to help determine which collaboration tools would be best suited for different use cases and audiences.

Technology Business

Collaboration Tools

Lauren Haynes
Ounce of Prevention Fund
@Lnhaynes
Lnhaynes@gmail.com
6.9.12

Our Mission

The Ounce of Prevention Fund invests in the
healthy development of at-risk infants, toddlers,
preschoolers and their families. We use an
innovative cycle of family-focused programs,
research, training, policy analysis and advocacy
to help young children succeed in school and
throughout life.

About Me

• IT Manager at the Ounce since November
• 4 Years at Accenture in the Technology Labs
• Break Away Board of Directors
(http://www.alternativebreaks.org/)
• Background in Human Computer Interaction &
User Centered Design

Challenges

• What are some of the challenges to
collaboration?

Ounce Background

• 250 Employees
• 4 (ish) locations
• Network of 15 Educare Schools
• $50 mil budget
• Funding

Who do we collaborate with?

• Employees
• Parents
• Employees at other Educare Schools
• Universities
• Foundations

What I won’t cover

• Google Apps
• PolyComm

Collaboration Tools

• What are you trying to do?
– Project Management & Task Tracking
– Document Sharing
– Collaborative Document Editing
– Video Conferencing
• Who are you trying to do it with?
– Internal
– External
– Tech Savvy & Computer Admin Privileges

So…. Which tool?

• In many cases, you will need to create an
ecosystem of collaboration tools - there are
very few tools that meet all the needs well

Story Time

• Project Management & Development

Overview
Tool Purpose
Basecamp Project Management, Document Sharing
Asana Task Tracking
ToodleDo Personal Task Tracking
Google Docs Document Sharing, Collaborative
Document Editing
SharePoint 365 Document Sharing, Collaborative
Document Editing
DropBox Document Sharing
WebEx Web Conferencing
GoToMeeting Web Conferencing
Adobe Connect Web Conferencing
BigMarker Web Conferencing, Document Sharing

BaseCamp

• Project Management
• Fairly Simple
• Some weird things like “Meetings don’t have
end times”
• http://basecamp.com

Asana

• Project Management
• Simple, Intuitive
• http://asana.com

ToodleDo

• Personal Task Management
• Some collaborative/sharing of tasks
• Feature: Can forward emails to yourself to add
to your to-do list. Mobile apps
• Free
• http://www.toodledo.com

Google Docs

• Collaborative Document Editing
• Google Apps gives more functionality and is
free for non profits under Google for
Education but requires verification

SharePoint 365

• Document Sharing
• $4/User/Month, includes Lync (IM, Screen
Share, Computer to Computer Voice) and
Exchange at this price
• Internal Audiences Only (for some definition
of internal)
• Flexible & Powerful (which is good and bad)

DropBox

• Document Sharing
• Internal and External Audiences
• Security is easily managed
• My aunts know how to use it

Join Me

• Screen Sharing
• Free over the web
• https://join.me/

Story Time

• External Partners & Phone Lines
• Webcam Fear
• Execs

GoToMeeting

• Web Conferencing
• Tech Soup Licenses Available
• Limited numbers of users, monthly pricing

WebEx

• Web Conferencing
• Similar pricing to GoToMeeting (but not on
TechSoup)

Big Marker

• Web Conferencing, File Sharing, Communities,
some Task Tracking
• Local to Chicago
• http://www.bigmarker.com/
• Pricing changing next week

Adobe Connect

• http://www.adobe.com/products/adobeconn
ect/buying-guide.html

Questions

?
(And a plug – follow me on twitter because we need votes
starting next Tuesday! @lnhaynes)

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Webinar Recording: https://www.panagenda.com/webinars/hcl-notes-und-domino-lizenzkostenreduzierung-in-der-welt-von-dlau/ DLAU und die Lizenzen nach dem CCB- und CCX-Modell sind für viele in der HCL-Community seit letztem Jahr ein heißes Thema. Als Notes- oder Domino-Kunde haben Sie vielleicht mit unerwartet hohen Benutzerzahlen und Lizenzgebühren zu kämpfen. Sie fragen sich vielleicht, wie diese neue Art der Lizenzierung funktioniert und welchen Nutzen sie Ihnen bringt. Vor allem wollen Sie sicherlich Ihr Budget einhalten und Kosten sparen, wo immer möglich. Das verstehen wir und wir möchten Ihnen dabei helfen! Wir erklären Ihnen, wie Sie häufige Konfigurationsprobleme lösen können, die dazu führen können, dass mehr Benutzer gezählt werden als nötig, und wie Sie überflüssige oder ungenutzte Konten identifizieren und entfernen können, um Geld zu sparen. Es gibt auch einige Ansätze, die zu unnötigen Ausgaben führen können, z. B. wenn ein Personendokument anstelle eines Mail-Ins für geteilte Mailboxen verwendet wird. Wir zeigen Ihnen solche Fälle und deren Lösungen. Und natürlich erklären wir Ihnen das neue Lizenzmodell. Nehmen Sie an diesem Webinar teil, bei dem HCL-Ambassador Marc Thomas und Gastredner Franz Walder Ihnen diese neue Welt näherbringen. Es vermittelt Ihnen die Tools und das Know-how, um den Überblick zu bewahren. Sie werden in der Lage sein, Ihre Kosten durch eine optimierte Domino-Konfiguration zu reduzieren und auch in Zukunft gering zu halten. Diese Themen werden behandelt - Reduzierung der Lizenzkosten durch Auffinden und Beheben von Fehlkonfigurationen und überflüssigen Konten - Wie funktionieren CCB- und CCX-Lizenzen wirklich? - Verstehen des DLAU-Tools und wie man es am besten nutzt - Tipps für häufige Problembereiche, wie z. B. Team-Postfächer, Funktions-/Testbenutzer usw. - Praxisbeispiele und Best Practices zum sofortigen Umsetzen

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Communications Mining Series - Zero to Hero - Session 1

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Chicago counts collaboration tools

1. Collaboration Tools Lauren Haynes Ounce of Prevention Fund @Lnhaynes Lnhaynes@gmail.com 6.9.12

2. Our Mission The Ounce of Prevention Fund invests in the healthy development of at-risk infants, toddlers, preschoolers and their families. We use an innovative cycle of family-focused programs, research, training, policy analysis and advocacy to help young children succeed in school and throughout life.

3. About Me • IT Manager at the Ounce since November • 4 Years at Accenture in the Technology Labs • Break Away Board of Directors (http://www.alternativebreaks.org/) • Background in Human Computer Interaction & User Centered Design

4. Challenges • What are some of the challenges to collaboration?

5. Ounce Background • 250 Employees • 4 (ish) locations • Network of 15 Educare Schools • $50 mil budget • Funding

6. Who do we collaborate with? • Employees • Parents • Employees at other Educare Schools • Universities • Foundations

7. What I won’t cover • Google Apps • PolyComm

8. Collaboration Tools • What are you trying to do? – Project Management & Task Tracking – Document Sharing – Collaborative Document Editing – Video Conferencing • Who are you trying to do it with? – Internal – External – Tech Savvy & Computer Admin Privileges

9. So…. Which tool? • In many cases, you will need to create an ecosystem of collaboration tools - there are very few tools that meet all the needs well

10. Story Time • Project Management & Development

11. Overview Tool Purpose Basecamp Project Management, Document Sharing Asana Task Tracking ToodleDo Personal Task Tracking Google Docs Document Sharing, Collaborative Document Editing SharePoint 365 Document Sharing, Collaborative Document Editing DropBox Document Sharing WebEx Web Conferencing GoToMeeting Web Conferencing Adobe Connect Web Conferencing BigMarker Web Conferencing, Document Sharing

12. BaseCamp • Project Management • Fairly Simple • Some weird things like “Meetings don’t have end times” • http://basecamp.com

13. Asana • Project Management • Simple, Intuitive • http://asana.com

14. ToodleDo • Personal Task Management • Some collaborative/sharing of tasks • Feature: Can forward emails to yourself to add to your to-do list. Mobile apps • Free • http://www.toodledo.com

15. Google Docs • Collaborative Document Editing • Google Apps gives more functionality and is free for non profits under Google for Education but requires verification

16. SharePoint 365 • Document Sharing • $4/User/Month, includes Lync (IM, Screen Share, Computer to Computer Voice) and Exchange at this price • Internal Audiences Only (for some definition of internal) • Flexible & Powerful (which is good and bad)

17. DropBox • Document Sharing • Internal and External Audiences • Security is easily managed • My aunts know how to use it

18. Join Me • Screen Sharing • Free over the web • https://join.me/

19. Story Time • External Partners & Phone Lines • Webcam Fear • Execs

20. GoToMeeting • Web Conferencing • Tech Soup Licenses Available • Limited numbers of users, monthly pricing

21. WebEx • Web Conferencing • Similar pricing to GoToMeeting (but not on TechSoup)

22. Big Marker • Web Conferencing, File Sharing, Communities, some Task Tracking • Local to Chicago • http://www.bigmarker.com/ • Pricing changing next week

23. Adobe Connect • http://www.adobe.com/products/adobeconn ect/buying-guide.html

24. Questions ? (And a plug – follow me on twitter because we need votes starting next Tuesday! @lnhaynes)

Chicago counts collaboration tools

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