Using Data for Continuos School Improvement

Using Data
for Continuous
School Improvement
2014 Fall CIP Workshops

4 Types of Data
Type: Perceptions
How do we do business?
Type: Student Learning
How are our students doing?
Type: School Processes
What are our processes?
Type: Demographic
Who are we?

Goal 2 SLDS Grant
Provide a statewide system of professional
development training for data analysis that
reaches every district.
Tiered Training Delivery
✔
School District Staff
School District Leadership
ESUs and NDE Staff ✔
Statewide Data Cadre ✔

Statewide Data Cadre
• ESUs/ESUCC
– Rhonda Jindra – ESU 1
– Mike Danahy – ESU 2
– Marilou Jasnoch – ESU 3
– Annette Weise – ESU 5
– Lenny VerMaas – ESU 6
– Denise O’Brien – ESU 10
– Melissa Engel – ESU 16
– Jeff McQuistan – ESU 17
• NDE
– Data, Research, Evaluation
– Russ Masco
– Matt Heusman
– Rachael LaBounty
– Kathy Vetter
– Assessment
– John Moon
– Federal Programs
– Beth Zillig
– Special Education
– Teresa Coontz
– Curriculum
– Cory Epler
– Tricia Parker-Siemers
– Accreditation and School Improvement
– Don Loseke
– Sue Anderson
• Higher Ed
– Dick Meyer – UNK

Nebraska Data Literacies
What do the data show?
Data
Comprehension
Why might this be?
Data
Interpretation
Did our response produce results?
Evaluation
How should we respond?
Data Use

Data Literacies Format
1.
a.
i.
Concept
Indicators
Literacy

Data Literacies
http://www.education.ne.gov/DataServices/SLDS_
Grant/Data_Literacies.pdf

Data Use Curriculum
Nebraska
Data
Literacies

 WHY data analysis/continuous school
improvement?
 WHAT process/data do we need to
engage for school improvement?
 HOW do we involve all staff in the
process of school improvement?
AGENDA
Tools and resources…

Bernhardt, V.L.
(2013)
Data Analysis
for Continuous
School
Improvement
(Third Edition)
New York, NY:
Routledge

BACKGROUND
• Education for the Future – Non-Profit Initiative
• Victoria L. Bernhardt, Exec Director
• California State University, Chico
• Our Mission
• Funded by contracts.
• 17 Books, Conferences, Institutes, Workshop.
• Manage long-term implementation contracts.
• Monthly online meeting series.

Data Analysis for Continuous School Improvement,
Third Edition, ……is about inspiring schools and
districts to commit to a continuous school
improvement framework that will result in
improving teaching for every teacher, and
improving learning for every student, in one
year, through the comprehensive use of data. It
is about providing a new definition of improvement,
away from compliance, toward a commitment to
excellence.
P. 5

HOW MUCH TIME DOES IT TAKE?
It will take one school year
for a school staff to do all
the work described in this
book. If parts of the work are
already done, a staff might
still want to spread out the
work throughout the year.
P. 10

WHY Data Analysis/Continuous
and School Improvement?

What would it take to ensure
student learning at
every grade level, in every subject area, and
with every student group?

WHAT IS THE HARDEST PART
FROM YOUR PERSPECTIVE?
 Beliefs that all children can learn.
 Schools honestly reviewing their data.
 One vision.
 One plan to implement the vision.
 Curriculum, instructional strategies, and
assessments clear and aligned to standards.
 Staff collaboration and use of data related to standards
implementation.
 Staff professional development to work differently.
 Rethinking current structures to avoid add-ons.

THINGS WE KNOW ABOUT DATA USE
For data to be used to impact classroom
instruction, there must be structures in
place, to—
 implement a shared schoolwide vision.
 help staff review data and discuss
improving processes.
 have regular, honest collaborations
that cause learning.

Continuous Improvement Cycle
Mission
Vision

VISION defines the desired or
intended future state of an
organization or enterprise in terms
of its fundamental objectives
relative to key, core areas
(curriculum, inst, assess, environ).

VISION
• Curriculum—
What we teach.
• Instruction—
How we teach the curriculum.
• Assessment—
How we assess learning.
• Environment—
How each person treats every
other person.

MISSION succinctly defines the
fundamental purpose of an
organization or an enterprise,
describing why they exist.

Data Analysis for Continuous
School Improvement Is About
What You Are Evaluating Yourself
Against

“In times of change, learners
inherit the earth, while the learned
find themselves beautifully
equipped to deal with a world that
no longer exists.”
- Eric Hoffer

Where are we now?
How did we get to
where we are?
Where do we want to be?
How are we going to
get to where we want
to be?
Is what we are doing
making a difference?
Data Literacy 1
Data Literacy 2
Why might that be?
Data Literacy 3
Data Literacy 4
Data Literacy 2
Why might that be?
Page 14

Data Literacy 1

Data Literacy 2
Why might that be?

Data Literacy 3

Data Literacy 4

IMPORTANT NOTES
• Continuous School Improvement
describes the work that schools do,
linking the essential elements
• Continuous School Improvement is
a process of evidence, engagement,
and artifacts

A PROCESS OF EVIDENCE, ENGAGEMENT, AND
ARTIFACTS
Evidence:
• Data to inform and drive a logical progression of
next steps.
Engagement:
• Bringing staff together to inform improvement
through the use of data, moving from personality
driven to systemic and systematic.
Artifacts:
• The documentation of your improvement efforts.

COMPLIANCE
VERSUS
COMMITMENT
Bernhardt, V.L. (2013).
Data Analysis for
Continuous School
Improvement. Third Edition.
New York, NY: Routledge.
Page 4. Reproducible.
Page 4

“Study the past if you would
like to define the future.”
- Confucius

 Describe the context of the school
and school district.
 Help us understand all other numbers.
 Are used for disaggregating
other types of data.
 Describe our system and leadership.
DEMOGRAPHICS ARE
IMPORTANT DATA

 Enrollment
 Gender
 Ethnicity / Race
 Attendance (Absences)
 Expulsions
 Suspensions
DEMOGRAPHICS

 Language Proficiency
 Indicators of Poverty
 Special Needs/Exceptionality
 IEP (Yes/No)
 Drop-Out/Graduation Rates
 Program Enrollment
DEMOGRAPHICS (Continued)

WHAT STUDENT DEMOGRAPHIC DATA ELEMENTS
CHANGE WHEN LEADERSHIP CHANGES?
 Enrollment
 Gender
 Ethnicity/Race
 Attendance
(Absences)
 Expulsions
 Suspensions
 Language Proficiency
 Indicators of Poverty
 Special Needs/
Exceptionality
 IEP (Yes/No)
 Drop-Out / Graduation Rates
 Program Enrollment

 School and Teaching Assignment
 Qualifications
 Years of Teaching/At this School
 Gender, Ethnicity
 Additional Professional
Development
STAFF DEMOGRAPHICS

 Help us understand what
students, staff, and parents are
perceiving about the learning
environment.
 We cannot act different from
what we value, believe, perceive.
PERCEPTIONS ARE
IMPORTANT DATA

 Student, Staff, Parent,
Alumni Questionnaires
 Observations
 Focus Groups
PERCEPTIONS INCLUDE

PERCEPTIONS
What do you suppose students
say is the #1 “thing” that has to
be in place in order for them to
learn?

 Know what students are
learning.
 Understand what we are
teaching.
 Determine which students
need extra help.
STUDENT LEARNING ARE
IMPORTANT DATA

STUDENT LEARNING
DATA INCLUDE
 Diagnostic Assessments
(Universal Screeners)
 Classroom Assessments
 Formative Assessments
(Progress Monitoring)
 Summative Assessments
(High Stakes Tests, End of Course)
Defined:
Pages
54-57

What happens when learning
organizations react solely to the
measures used for compliance
and accountability?
STUDENT LEARNING ARE
IMPORTANT DATA

Schools are perfectly designed to
get the results they are getting now.
If schools want different results,
they must measure and then change
their processes to create the
results they really want.
SCHOOL PROCESSES

SCHOOL PROCESSES
Processes include…
 Actions, changes, functions that
bring about a desired result
 Curriculum, instructional strategies,
assessment, programs, interventions
…
 The way we work.

 Tell us about the way
we work.
 Tell us how we get the
results we are getting.
 Help us know if we have
instructional coherence.
SCHOOL PROCESSES ARE
IMPORTANT DATA

SCHOOL PROCESSES DEFINITIONS
 INSTRUCTIONAL: The techniques and
strategies that teachers use in the
learning environment.
 ORGANIZATIONAL: Those
structures the school puts in place
to implement the vision.

 ADMINISTRATIVE: Elements about
schooling that we count, such as class
sizes.
 CONTINUOUS SCHOOL IMPROVEMENT:
The structures and elements that help
schools continuously improve their
systems.
 PROGRAMS: Programs are planned series
of activities and processes, with specific
goals.
SCHOOL PROCESSES DEFINITIONS

Data Profile
Demographic Data
ENGAGEMENT
Appendix F Page 265-296

STUDY
QUESTIONS
Demographic
Data
Strengths Challenges
Implications for the
continuous school
improvement plan.
Other data . . .
Page 348

 STRENGTHS: Something positive
that can be seen in the data. Often
leverage for improving a challenge.
 CHALLENGES: Data that imply
something might need attention,
a potential undesirable result,
or something out of a school’s control.
DEFINITIONS

 IMPLICATIONS FOR THE
SCHOOL IMPROVEMENT PLAN
are placeholders until all the data are
analyzed. Implications are thoughts
to not forget to address in the school
improvement plan. Implications
most often result from CHALLENGES.
DEFINITIONS

 List other demographic data you
would like to have in your data
profile.
 Make sure your data profile
describes your uniqueness and
provides the information you need
to monitor your system.
OTHER DEMOGRAPHICS

LETS SEE WHAT IT LOOKS LIKE
Pages 265-334

• Individually review the
data to identify strengths,
challenges, implications
for planning, and further
data needed.
• Write your findings on
the Demographic Data
handout.
DEMOGRAPHIC DATA PP 265-296

Answer Questions—
Strengths, Challenges,
Implications, Other
Demographic Data.
1. Independently
2. Merge to Whole Group
3. Write combined findings on Poster
Paper
ANALYZING THE DATA
WHAT ARE
THE BENEFITS OF
THIS APPROACH?

DEMOGRAPHIC DATA PP 265-296
CASE STUDY Demographic Data
5 Divisions
1. Enrollment: Pages 265-273
2. Mobility: P. 273, Attendance: P. 274, ELL: P. 275,
& FRL: P. 276
3. Special Education: P. 277-284
4. Retention: PP. 276-277, Pre-Referral Team: PP.
285-286, Staff: Pages 294-296
5. Behavior: Pages 287-293

NEXT STEPS
Work with your ESU Staff Developer to
• Engage with your district/school data
• Analyze demographic, perceptual, student
learning, and school process data
• Understand the common and systemic
implications of strengths and challenges
from all four data types
• Solve challenges using data

DATA INVENTORIES - APPENDIX B
Pages 205-217

Next Steps….
Aggregating Implications for
Planning Across All Areas of Data

 Review implications across data.
 Look for commonalities.
 Create an aggregated list of
implications for the school
improvement plan.
MERGE STRENGTHS, CHALLENGES,
AND IMPLICATIONS FOR THE SCHOOL
IMPROVEMENT PLAN
After analyzing all four types of data

AGGREGATING IMPLICATIONS
• Intersections
• Presentation
and
interpretation/en
gagement as a
function of
analysis.Page 17

FACILITATION GUIDE
Pages 343-353

“Education is learning what
you didn’t even know you didn’t
know.”
- Daniel J. Boorstin

CONTRIBUTING CAUSES:
Underlying cause or causes
of positive or negative results.
Pages 105-108

108
PROBLEM
SOLVING
CYCLE
EXAMPLE

Not enough students
are proficient in
Mathematics.
IDENTIFY THE PROBLEM

THE PROBLEM-SOLVING CYCLE
Example Hunches/Hypotheses Page 106

What questions do you
need to answer to know
more about the problem
and what data do
you need to gather?

Example Questions/Data Needed Page 107

1. Identify a problem/
undesirable result.
2. List 20 reasons
this problem exists
(from the perspective
of your staff).

3. Determine what
questions you need
to answer with data.
4. What data do you
need to gather to
answer the questions?

Please record
on chart
paper.
P. 357 P. 358

PROBLEM SOLVING CYCLE
Evidence:
• Automatically end up at the 4 circles.
• Focus on the process(es) at the root.
Engagement:
• Makes big problems manageable.
• Time savings.
• Key in making the move from
personality driven to systemic and
systematic.

FACILITATION GUIDE
Pages 354-358

Perceptual and Demographic
Resources available
through NDE

Perceptual Data
• Surveys are available for students, parent, staff,
for districts/schools that will work with their ESU
staff developer to learn how to analyze the
perceptual data
• Districts/schools complete a (revised) form
Schools receive links to the surveys
• Schools and ESU staff developer will receive the
perceptual survey data
• The data belongs to the districts/schools

Perceptual Data Request Form
Return to ESU Staff Developer

Perceptual Data
• Ability to administer surveys will be available
in future years as well
• NDEs capacity to manage the perceptual data
surveys is developing

Data Profile - Reports in DRS
Profile similar to Bernhardt Appendix F

Data Profile
Enrollment example

Data Profile-Enrollment by Ethnicity

Data Profile
Ethnicity Not SPED/ SPED Example

Evaluation & Next Steps
with your ESU Staff Developer
https://www.surveymonkey.com/s/dataliteracy
Please complete one survey per district
together as a district team

http://www.education.ne.gov/DataSer
vices/SLDS_Grant/Data_Cadre.html
Resources
PPT

Using Data for Continuos School Improvement

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