Cheers to Volunteers -- Engagement Orientation and Appreciation
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Parks and Recreation Department Director Lori Williams shares her success story of creating an active volunteer force in her County
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Cheers to Volunteers -- Engagement Orientation and Appreciation
- 1. Cheers to Volunteers – Engagement, Management and Appreciation Creating Strong Relationships with Volunteers Lori Williams, Rock County Parks
- 2. Cheers to Volunteers – Engagement, Management and Appreciation As communities work with volunteers and “unpaid staff” to support their programs in various ways. In many cases, volunteers are essential to providing services beyond limited budgets and staffing restrictions .
- 3. Cheers to Volunteers – Engagement, Management and Appreciation Pros and Cons of managing volunteers, friends groups, and partners to develop your parks facilities to their fullest potential.
- 4. Planning & Preparation Needs Assessment Job Design Recruitment Screening & Placement Orientation & Training Supervision & Evaluation Recognition What we will cover:
- 5. Rock County Population 160,331 726 Square Miles County Budget $191.7 Million – 2015 $194.2 Million - 2016 1100 Acres of Parkland 18 Parks 3 trailways managed by 3 full time maintenance professionals, .25 administrative professional, Community coordinator, and Parks Director
- 6. Pros and Cons!!!!!!!!!!!!!!!!! Pros Cons Project Advocacy Project Advocacy Vision to Reality Shared Vision? Fundraising Limited budgets Volunteers Managing balance with workforce Enthusiasm and Ideas Channeling the energy Hosting Events and Promotion of Parks Controlling Staff Involvement/Assume Ownership of land
- 8. Guidance Tools Education for Volunteers Communication Policy and Laws Needs Assessments and Park Plans Funding Partnership Forms and Waivers Events
- 9. Now it is time to RECRUIT! • What skills are needed? • What commitment are you asking ? (be honest!) • Where might you find interested people? • What are your local recruiting resources?
- 10. Screening & Placement – a.k.a. Catch and Release • The more responsible the position, the greater the need for screening. • It is okay to say “No.” • Try to match the right people to the job open • Some jobs are perfect for almost anyone.
- 11. Orientation and Training • Make sure each volunteer knows key facts and expectation • Match training to duties • Offer refreshers • Consider pre- and post-tests to check training effectiveness
- 12. Supervision & Evaluation/Feedback A good supervisor: •Communicates •Orients & trains •Has work ready •Prepares •Is Interested •Understands •Offers and Asks for feedback •Is fair •Shows respect
- 15. Fencing Project along Ice age Trail Project - $ 2,500 value
- 16. Rock Trail Coalition – Thousands of hours translate into $$$$$$
- 17. Friends of Carver Roehl and Staff worked together on Buckthorn Removal and Burning as part of DNR Grant Match Dollars and Labor
- 18. Total Project Cost $38,000 Volunteer Contribution $18,000
- 19. Gazebo donated by Friends Group ADA trail put in by Rock County
- 20. Beckman Mill Visitors Center – Built by volunteers
- 21. Friends of Beckman Mill Restored and Maintain Mill
- 22. 1 of 3 Transit Vehicles promoting our Parks and recognizing major volunteer efforts in our system
- 23. Turtle Creek Parkway Home of Historic 5 Arch Stone Bridge Before Volunteer Brush Clearing
- 24. Turtle Creek Volunteer Group 12 X 5 hours X $ 20 hours + community exposure on facebook page = PRICELESS!!!!
- 25. Turtle Creek Parkway Home of Historic 5 Arch Stone Bridge After Volunteer Brush Clearing