This document outlines changes to the draft business plan for CEN Workshop on eInvoicing phase 3. Key points include: 1. The workshop objectives are to integrate standardization efforts and further develop the UN/CEFACT cross-industry invoice data model and its implementation guidelines. 2. The work program will focus on standards, compliance, implementation, and business processes over four projects lasting 23 months. 3. The four projects include developing compliance guidelines, defining electronic invoice processes for SMEs, establishing interoperability conformance criteria, and expanding an e-invoice information portal.

1. CEN Workshop on eInvoicing phase 3 eINVIII_006
Title : Changes to the draft business plan as agreed at the kick-off meeting on 2010-02-09
Source : Secretariat
Date : 2010-02-09
Status : For information
Note :
Secretariat: Nederlands Normalisatie-instituut (NEN)
Mr. G. van den Akker Telephone: +31 15 2 690 426
Vlinderweg 6 E-mail: gertjan.vandenakker@nen.nl
P.O. box 5059
2600 GB Delft
The Netherlands

2. Business Plan for a CEN Workshop on eInvoicing phase 3
(CEN WS/INV3)
Chapter 1 Status of this Business Plan
V0.4: Draft version 4 December 2009
Chapter 2 Workshop proposers or participants (companies,
organizations, etc.)
The eInvoicing 3 participants (see list in annex A).
Chapter 3 Workshop objectives
The implementation of electronic invoicing across Europe is currently a high priority in many
European countries; large, small and medium sized companies are increasingly moving to Deleted: willing to move
electronic invoicing. Electronic invoicing will benefit both companies trading intra-Member
State and those trading within national borders by simplifying and harmonising processes and
reducing costs, which particularly will benefit SMEs.
The work in the first two phases of the CEN eInvoicing Workshop has demonstrated the need
for a common stakeholder understanding of the means to implement electronic invoicing. The
Expert Group on eInvoicing, set up by the European Commission, has been a practical
demonstration of the need for a clear regulatory and policy framework for raising awareness
and bringing political emphasis.
The European Commission Expert Group on eInvoicing delivered its final report at the end of
2009. The Expert Group recommends a substantial number of standards-related actions. The
basic semantic characteristics of the invoices themselves are proposed to be carried out Deleted: “technological”
under the UN/CEFACT cross-industry invoice (CII data model). For the CII, further work at Deleted: those
European level is needed to draft a set of implementation guidelines. The other standards
related recommendations of the Expert Group also need to be progressed by the workshop, Deleted: umbrella (the “
as appropriate. This work together with the result of the previous phases of the eInvoicing Deleted: –
workshop are expected to form the major basis for the CWAs described below and the Deleted: ”
development of this set of CII implementation guidelines under a process in the course of
being agreed. It is planned that this workshop will fulfill an important role in this latter process. Deleted: , but
Deleted: additionally
In addition to Expert Group on eInvoicing, two more groups have to be mentioned, which both Deleted: on
touch upon the areas of interest for the CEN Workshop on eInvoices, although both initiatives
are focused on public procurement: Deleted: , electronic signature
applications and other issues. These
recommendations
a) CEN Workshop on Business Interoperability Interfaces for public procurement in Europe
Deleted: .
(CEN WS/BII):
The objectives of this CEN Workshop are: Deleted: The W
to identify and document the required business interoperability interfaces related to pan- Deleted: about to be
European electronic transactions in public procurement expressed as a set of technical
Deleted: ;
specifications taking due account of current and emerging UN/CEFACT standards in order to
ensure global interoperability, and Deleted: the draft CWAs were under
nd
public review until 2 September
to co-ordinate and provide support to pilot projects implementing the technical specifications 2009 and they will be published soon.
in order to remove technical barriers preventing interoperability. Phase 1 of the workshop is
concluded and a second phase is being launched. Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 1/11 eInvoicing 3 Business plan draft_v05_
Public document

3. b) Pan-European Public eProcurement On-Line (PEPPOL):
The objective of the PEPPOL project is to set up a pan-European pilot solution that, conjointly
with existing national solutions, facilitates EU-wide interoperable public eProcurement. The
vision of the PEPPOL project is that any company and in particular SMEs in the EU can
communicate electronically with any European governmental institution for the entire
procurement process.
The final outcome of PEPPOL will be an interoperational environment build upon national
systems and infrastructures supporting the full cycle of eProcurement activities. The pilots
that will be developed in PEPPOL will support any economic operator in the EU and the
European Economic Area (EEA) to respond to any published public tender notice
electronically and to govern the entire procurement process from their own national
infrastructure to any another national infrastructure. Thereby PEPPOL will focus on the
engagement and participation of SME companies to public eProcurement
However, both activities clearly demonstrate that standards in the area of electronic invoicing
and interoperability have a normative dimension and can be a platform both for compliance
and for constructive regulatory change.
The major objective of the Work Shop is to provide support for a continuing technical
platform to carry out the specific European work that stakeholders require, both in terms of
the technical needs expressed in the CEN eInvoicing Workshop Phase 2 and the
recommendations of the Expert Group by producing a set of defined CWAs. The overall target
of Phase 3 will be “Integration of efforts in standardisation and developments”.
This CEN e-invoice Platform will:
 Be open to the participation of any interested party;
 Reach stakeholder consensus on standards-related issues;
 Provide the appropriate interface with international and other European standards
activities
Chapter 4 Workshop's Work Programme
4.1 General
The overall target of Phase 3 will be “Integration of efforts in standardisation and
developments” in the following areas:
 Standards (e-invoicing modules for business software, methodology of software tools,
functionalities and specifications for business software requirements)
 Compliance (improvement of cooperation between companies and tax authorities,
establishment of clear common understanding between companies and tax authorities in
EU, accessibility of rules and regulation)
 Implementation (best practice implementations with model agreements for electronic
invoicing, model processes and SME focussed best practices)
 Business Process (integration of electronic invoice in existing business processes).
4.2 Four specific projects
The project will last 23 months; from January 2010 to November 2011.
The tasks described below and the milestones are also presented in the project schedule
(see below).
Task 0: Launching the project within the CEN Workshop
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 2/11 eInvoicing 3 Business plan draft_v05_
Public document

4. The project will be approved by the Workshop based on this Business Plan, defining the
Phase 3 activities (WS/eINV 3).The Business Plan contains the detailed Terms of Reference
text (based on the Grant Agreement text), and the exact description of CWAs 1 to 4 inclusive.
Task 1: Circulation of the project description and detailed work programme to all
interested parties. The work programme will be distributed to members of the Workshop
during phase 2, and in addition to a wide range of other interested parties. Announcement of
the Workshop project will be made available on the CEN website,
http://www.cen.eu/cenorm/sectors/sectors/isss/activity/einvoicing_2.asp, and on the CEN Deleted: /ISSS
e-Invoice Gateway, http://www.e-invoice-gateway.net/.
Task 2: Selection and establishing of the Project Teams 3 months after the date of
signature. Small Project Teams of paid experts are necessary to help the Workshop
members agree on drafting the deliverables. These experts will be selected through an open
call for nomination circulated by e-mail and posted on the CEN web-site. The proposed text to
be used for the call for experts will be submitted to potential members of the Workshop. The
experts of the Project Team will be appointed under CEN Workshop rules.
Task 3: Setting up of a web site devoted to the Workshop with a private area for
Workshop members. The work programme will be posted on the public area, along with other
public documents. All Workshop members will be provided with personal login data.
In accordance with the CEN practice, links will be established with the CEN web pages,
where the Workshop deliverables will be posted. CWAs supported by the Commission’s ICT
work programme are available free of charge for downloading from Internet.
Task 4: Organisation of a kick-off meeting open to all interested parties within 3 months
after the date of signature of the Grant Agreement.
Task 5: Organisation of Workshop meetings. The Workshop will meet in plenary sessions
four times a year. Besides, the Workshop will work electronically, an electronic repository and
electronic list will be provided by the Workshop Secretariat.
Task 6: Drafting the eINV3 CWAs Deleted:
 CWA 1: Development of sustainable compliance guidelines for electronic invoicing,
to be used by companies across Europe. The aim is to produce a simplified version of the
eInvoicing Compliance Guidelines taking into account all current and evolving principle
issues to be observed – legal and technical as well as the perspective of taxation and
auditing. To translate it into as many different languages as possible and prepare an
interactive “compliance tool box” which will be ready for awareness campaign in the
Member States. At least the major languages in the EU will be targeted (EN, DE, ES, IT, Deleted: T
FR, PL)
 CWA 2: Electronic invoice processes in Europe and enablement of SMEs to use
them efficiently.
E-Invoicing procedures are currently predominantly used amongst big companies and are
very seldom used in the SME environment. It is therefore important to define procedures,
which will help to spread this concept as widely as possible including to SMEs, in view of
its potential to shorten the transaction chain. Member States have their own regulations,
with substantial differences, that hinder implementation and provide no added value to the
user communities. The aim of this activity is not to list again all legal requirements, but to
develop harmonized procedures and agreements between trading parties and as far as Deleted: - based on the Workshop's
possible tax authorities at European level to permit harmonized cross border invoicing. previous work and on the Business
This will be mainly process oriented, but will also include technical and legal requirements. Requirements and SME guidelines
developed by the Expert Group on e-
It will include new business practices in achieving electronic invoices easily, e.g. self-billing Invoicing -
and the development of an electronic invoice module, which should lead to a standardised
API for accounting software producers and service providers.
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 3/11 eInvoicing 3 Business plan draft_v05_
Public document

5.  CWA 3: Conformance criteria for interoperability across e-business networks and
services.
In order to foster interoperability across e-business networks and their services, it is
proposed to define a set of conformance criteria. These conformance criteria shall be set
for different levels of interoperability to provide a “stairway to interoperability” especially for
SMEs participating in eBusiness, in order to give them crystal-clear indications of the steps
to be taken. These phased conformance criteria could start from compliance with legal and Deleted: conformance
regulatory requirements and continue towards more detailed specifications of operational
and technical interoperability, aiming finally to full eBusiness interoperability throughout the
supply chain. This conformance system will be voluntary in character, but will be used by
(a) companies themselves, wishing to migrate into eInvoicing, (b) by solution providers
offering compliant solutions and (c) by tax administrations wishing to assess solutions on Deleted: certain
the market. Conformance testing itself should be voluntary and each organisation should
be able to make a self-assessment against the identified criteria, but it should also be
possible for organisations to offer a compliance testing.
In developing the conformance criteria, the CWA will take due account of the relevant Deleted: T
activities of CEN Workshop BII and the EU PEPPOL project (both activities are explained
in see section 5.1), and of the Guidance Recommendations for Interoperability from the
Expert Group on e-Invoicing, that outlines the following requirements:
 To develop and maintain a consistent and accepted terminology
 To develop minimum business and technical requirements for messaging and
connectivity based on international/European standards
 To tackle the addressing and routing issue
 To develop technical recommendations for the various operating models (2,3,4
corner etc)
 CWA 4: Awareness and promotion
The CEN e-Invoice Gateway website, http://www.e-invoice-gateway.net/.has turned out to Deleted: /ISSS
be one of the key sources for companies willing to invest and start a project in the area of
electronic invoicing. The gateway brings all the 27 EU countries and in addition non-EU
countries in one platform and fulfills truly the function of a gateway. This gateway should
be used to drive more efficiency, spread the information and simplify the access of
companies to information on electronic invoicing in each aspect. The gateway will be
developed into a self contained platform for users and will be used as an open and easy
knowledge tool. As a key requirement, this website will remain an open and neutral
platform with no commercial purposes. The organisation of the website will be self
contained and managed by a non-profit-organisation. The proof of concept and the longer-
term organization and arrangements will be described and settled by end of the Workshop
Phase 3.
Task 7: delivery to the EC of the Interim report, consisting of draft CWAs (eInv 3) 10
months after the date of signature.
Task 8: Organisation of a public conference 18 months after the date of signature
To inform a larger audience of the Workshop activities and collect additional comments on the
draft deliverables before the web public consultation.
Task 9: Posting the draft CWAs for public consultation 19 months after the date of
signature
Task 10: Process of the public comments to the draft CWAs. All comments received are
taken into consideration and are resolved to obtain the final draft. The experts must either
introduce the proposed changes, or explain why they consider them not applicable. The
disposition of comments shall be published in a Workshop document.
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 4/11 eInvoicing 3 Business plan draft_v05_
Public document

6. Task 11: Adoption of the 4 CWAs at the final plenary session, 22 months after the date of
signature. The eInv 3 CWAs are adopted at a Workshop plenary meeting. The experts
present their resolution of comments at the plenary session.
Task 12: Satisfaction survey conducted during the adoption plenary session. The
satisfaction survey is proposed to the participants of the eInv 3 WS
Task 13: Submission to the European Commission of the Final technical report to 23
months after the date of signature. Delivery to the European Commission of the Final
technical report, consisting of:
- the approved CWAs;
- the performance indicators;
- and the satisfaction survey results
- a management report on the work, carried out for the execution of the action.
S = contract signature date
Task Time line
Task 1: Circulation of the project description work programme to all S + 0 to S+ 2 months:
interested parties
Task 2: Selection and establishing of the Project Teams S + 3 months:
Task 3: Setting up of a web site devoted to the project Workshop S + 0 to S+ 3 months
with a private part for Workshop members
Task 4: Organisation of a kick-off meeting open to all interested S + 3 months
parties within 3 months after the date of signature
Task 5: Organisation of Workshop meetings S + 0 to S+ 22 months:
Task 6: Drafting eINV 3 CWAs 1 to 4 inclusive S + 3 to S+ 22 months:
Task 7: Delivery to the EC of the Interim report, consisting of draft S + 10 months
CWAs
Task 8: Organisation of a public conference S + 18 months
Task 9: Posting the draft CWAs 1 to 4 for a public consultation S + 18 months to S +
20 months
Task 10: Incorporation of the comments into the 4 draft CWAs S + 21 months to S +
22 months
Task 11: Adoption of the 4 CWAs at the final plenary session S + 22 months
Task 12: Satisfaction survey conducted during the adoption plenary S + 22 months
session
Task 13: Submission of the Final technical report to EC S + 23 months
Task 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
1
2
3
4
5
6
7
8
9
10
11
12
13
Chapter 5 Workshop Organization Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 5/11 eInvoicing 3 Business plan draft_v05_
Public document

7. Deleted: /ISSS
The Workshop will operate under CEN/CENELEC rules.
Two Workshop Co-Chairs will manage the Workshop.
The responsibility of the Workshop Co-Chairs is:
 To preside at Workshop plenary meetings.
 To ensure that the Workshop delivers in line with its Business Plan.
 To manage the consensus building process
 To interface with the CEN/CMC regarding strategic directions, problems arising,
external relationships, etc.
Under the responsibility of the Workshop Chairs, the Secretariat will support the Workshop in
all its activities.
The four projects will each require a Project Team, i.e. a team of paid experts that are given
the task of a large editing job in a short period of time. This tool can be used in those cases
where there is a requirement to produce a substantial piece of new text for the Workshop's
consideration in a short time frame.
The creation of a Project Team requires the agreement by the Workshop of detailed Terms of
Reference in each case, the establishment of a neutral selection panel, and Workshop
endorsement of the selected candidates.
Chapter 6 Resources
Workshop Co-Chairs
This is a voluntary function; the Chairs will be appointed by the Workshop at the Kick-
Off meeting.
Workshop Secretariat
This function will be carried out by the Netherlands national standardisation
organisation NEN. It is estimated that 30 man-days effort will be required, funded by
the fees of the registered participants of the Workshop and by the EU and EFTA
under the eEurope Standards Action Plan.
Workshop Expert Team
The drafting of the documents requires specialized expertise, which is not available
to standardization managers as permanently employed by CEN and its member
[AFNOR, DIN, NEN, etc]. This is the justification for the sub-contracting of some of
the Commission financial support.
To employ such specialised experts by a CEN member would be expensive and not
economically viable considering the very specific area of specialization that is
required for the execution of this contract. To engage the services of the appropriate
specialist experts from the market is more cost-effective. This sub-contracting also
enables the quick availability of the drafts to enter the consensus building and
validation processes, which are CEN’s core business.
The number of mandays that will be needed is 200 distributed between 4 experts.
The budget foreseen for these experts is 130.000 €.
CEN has a standard methodology to select specialized experts, which participate in
Project Teams. Project Team experts are selected by a selection panel from the
applications received as the result of an open Call for Experts. The open call refers to
the expertise required for being eligible for participation in the Project Team.
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 6/11 eInvoicing 3 Business plan draft_v05_
Public document

8. For these Project Teams, the selection panel will, in accordance with the existing
rules for the selection of Project Team experts, consist of the co-chairs of the
technical activity, the Secretary and a CMC staff member as the representative of the
CEN Secretary General.
Candidates should have in general the qualifications required for each of the work
packages indentified by the Workshop. For the Project Teams in relation to this
Grant, experts should have specific expertise and knowledge, which will be the main
criterion for their selection and which is described in detail below:
Common criteria to all Project Team experts:
 Electronic invoices: thorough overall understanding of processes and issues at stake,
 Business and/or commercial experience in electronic invoices,
 High knowledge and proven experience of work in standards' bodies.
 Team player and supportive to the Plenary;
 Experience in working in European and international projects must be proven;
More specifically:
Project Team Expert(s) 1 – 60 man days:
The expert(s) dealing with development of a sustainable toolbox for electronic invoicing
should have:
 Experience in IT security, transport level security and emerging security technologies
must be very good;
 Legal and VAT knowledge (compliance parts only);
 Knowledge in operational and technical interoperability in the frame of e-business
 will edit the CWA 1 on “Development of sustainable compliance guidelines for
electronic invoicing”
Project Team Expert(s) 2 – 60 man days:
The expert(s) dealing with electronic invoice processes in Europe and enablement of SMEs to
use them efficiently
 Deep knowledge in international trade/ebusiness recommendations and standards for
interoperability
 Legal and VAT knowledge (compliance parts only),
 Experience in SME needs;
 will edit the CWA 2 on ‘Electronic invoice processes in Europe and enablement of
SMEs to use them efficiently’.
Project Team Expert(s) 3 – 40 man days:
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 7/11 eInvoicing 3 Business plan draft_v05_
Public document

9. The expert(s) dealing with conformance criteria for interoperability across e-business
networks and services:
 Deep knowledge in e-business networks and services
 Deep knowledge in international trade/eBusiness recommendations and standards
for interoperability
 Knowledge in legal and regulatory requirements for eBusiness
 will edit the CWA 3 on ‘Conformance criteria for interoperability across e-business
networks and services’.
Project Team Expert(s) 4 – 40 man days:
The expert(s) dealing with Awareness and promotion
 Very good communication skills:
 Technical experience for designing website, wikis etc.
 Experience in programming easy to use tools on gateway;
 will develop the Gateway website into a self contained platform for users and will be
used as an open and easy to use standardisation tool. As a key requirement, this
website will be an open and neutral platform with no commercial purposes. The
organisation of the website will be self contained and managed by a non-profit-
organisation. The proof of concept will be reached by end of the Workshop phase 3.
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 8/11 eInvoicing 3 Business plan draft_v05_
Public document

10. Deleted: Chapter 7 Related
Chapter 7 Contact points activities¶
TBP¶
¶
CEN eInvoicing Workshop Co-Chairs: ¶
Stefan Engel-Flechsig stefan@engel-flechsig.de ¶
Deleted: 8
Anders Grangard anders.grangard@gs1.org
Deleted: /ISSS
Deleted: interim
CEN eInvoicing Workshop Secretariat - NEN: Deleted: /ISSS
Gertjan van den Akker gertjan.vandenakker@nen.nl
Formatted: German (Germany)
Cher Bouwer cher.bouwer@nen.nl
CEN Formatted: Finnish
Alain Dechamps adechamps@cencenelec.eu Deleted: /ISSS:
Field Code Changed
Formatted: Finnish
Deleted: lain.
Formatted: Finnish
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 9/11 eInvoicing 3 Business plan draft_v05_
Public document

11. Annex A
WS Participants
Name Company Country
ASCHBACHER Helmut Campus 02 - University of Applied Sciences (Graz) AT
BERTHOMIEU Francis France Télécom R&D FR
BOCK Stephan AUDI AG DE
Borendal Johan Trustweaver FR
BRYANT Charles Euro Banking Association GB
CACCIA Andrea AITI IT
CAVRARO Fabio InfoCert S.p.A. IT
COLLET Gilles B2Boost s.a. BE
CONTE Antonio European Commission - DG ENTR/D4 BE
DECHAMPS Alain CEN/IBD BE
DESMEYTERE Isabelle VAT Forum BE
DUBOIS Eric Accelya France FR
EL-KHOURY Mounir Scarlet BE
ENGEL-FLECHSIG Stefan CEN/WS eInvoicing2 DE
FREYSTATTER Werner Basware FI
GAETHOFS Danny Atos Origin NL
GRANGARD Anders GS1 BE
HEMMERLING Marc ABBL - Association des Banques et Banquiers LU
Luxembourg
HOHENSTEIN Hubert TecCom GmbH DE
HOJKA Paul UK payments association GB
KUIPERS Joost The Netherlands Tax and Customs Administration NL
MATT Wolfgang Hilti Corporation DE
MOCK Werner VDA DE
NICHOLSON Lynn B2Boost BE
NISBETT Tony IBM/EDIFICE GB
ORFILA Benoit Atos Origin BE
POTGIESER Peter Royal Bank Scotland NL
SALO Jari TIEKE FI
SAUTEREAU Cyrille Deskom FR
SCHMANDT Phillip OFS Portal US
SCHRADER Olaf ARIBA DE
SEGARRA Santiago Spanish Tax Agency ES
SKULASON Bergthor NITA DK
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 10/11 eInvoicing 3 Business plan draft_v05_
Public document

12. Name Company
Country
SORRENTINO Fabio CBI Consortium IT
SPUND Benjamin STS Group BE
THORNTON Kevin HMRC GB
VAN DALEN Leen Equens SE NL
VAN DEN AKKER Gertjan NEN NL
VAN DER LINDEN Oliver Crossgate AG DE
VAN DER VALK Christiaan Trust Weaver FR
WALLIS Dave OFS Portal GB
Walther Jörg Odette International DE
WEIDENBACH Dirk xft GmbH DE
ZWART Rob Ricoh Nederland B.V. NL
Deleted: eInvoicing 3 Business plan
draft_v04_.doc
Page 11/11 eInvoicing 3 Business plan draft_v05_
Public document