Cwa sustainable compliance guidelines

CEN WORKSHOP e-Invoicing Phase 3
CWA Sustainable Compliance Guidelines

WORK GROUP 1

OPEN MEETING

Brussels, 12 December 2011

CWA1 according to Business plan

∨ Development of sustainable compliance
guidelines for electronic invoicing,
to be used by companies across Europe. The aim
is to produce a simplified version of the eInvoicing
Compliance Guidelines taking into account all
current and evolving principle issues to be
observed – legal and technical as well as the
perspective of taxation and auditing. To translate it
into as many different languages as possible and
prepare an interactive “compliance tool box” which
will be ready for awareness campaign in the
Member States. At least the major languages in
the EU will be targeted (EN, DE, ES, IT, FR, PL)

©2005 CEN – all rights reserved

Introduction

∨ Objective:
To inform and guide stakeholders in setting up,
operating and auditing of eInvoicing process and
systems in accordance with requirements
applicable under VAT law.
∨ Target Audience:
Entities engaged in, or about to introduce,
e-invoicing.
Internal and external auditors.
Solution and service providers offering e-invoicing
functionality.
Tax Auditors.


Update of the Compliance Matrix and the
Commentary

∨ Commentary has taken precedence
Reconstructed Commentary
Wider audience
More user friendly
Made Matrix an annex
∨ Business Controls (Class A) has been added
∨ Further details on storage added
∨ Interactive UI constructed based on the
content of the compliance matrix (Excel)
Matrix for UI will be translated by CEN

How to be used

∨ UI:
Primary audience - SMEs
All target audiences can/should use
∨ Commentary:
Internal and external eInvoicing solution and
service providers.
Internal and external auditors.
Tax Auditors.


2. The SCOPE

∨ 2.1. Objectives (inform and guide, discussed)
∨ 2.2.Target Audiences (discussed)
∨ 2.3. Guidelines voluntary selfregulation
- not specific to any Member State;
- not a substitute for MS-legislation
- may assist to comply with …..
- voluntary and fully neutral.

©2005 CEN – all rights reserved 6
© 2008 CEN – all rights reserved 12-12-2011

3. Introduction

∨ 3.1. Overal Summary.
An invoice must correctly reflect the actual supply of goods
and/or services. This is achieved through business controls
establishing a reliable audit trail linking invoices and supplies.

∨ 3.2. Core principles
Technology neutral, auditable, proportionality, …..

∨ 3.3. Ensuring Authenticity and Integrity

∨ 3.4. Ensuring Legibility
To be legible an invoice must be human-readable


4. Comprehensive Guidance

∨ 4.1. Introduction
∨ 4.2. Process Model (also objectives etc)


4.3 Classification of Business Implementations

∨ A) Class A is the “business controls that create a reliable
audit trail between invoice and supply” as per Directive
2006/112/EC Art. 233, as amended by 2010/45/EU
∨ B) Business solutions augmented by controlled data
exchanges (e.g. EDI) to ensure the integrity and
authenticity of E-Invoices between trading partners.
∨ C) Business solutions augmented by data level controls
(e.g. Qualified Electronic Signatures) to ensure the
integrity and authenticity of E-Invoices throughout their
full life-cycle.
∨ D) Business solutions augmented by central "safe-
keeping" of E-Invoices to ensure the integrity and
authenticity of E-Invoices throughout their full life-cycle;

4.4.Class A: Business controls creating a
reliable audit trail between invoice and supply

∨ 4.4.1. Definitions
∨ 4.4.2. Introduction
∨ 4.4.3. Audit trail
∨ 4.4.4.Typical business processes
∨ 4.4.5. Authencity of an electronic invoice
∨ 4.4.6/7/8/9. Achieving authencity and integrity
∨ 4.4.10. Storage


4. Comprehensive Guidance

∨ ………………..
∨ ………………..
∨ 4.5.Class B: Controlled data exchanges
∨ 4.6.Class C: Data-level controls
∨ 4.7.Class D: Outsourced “safe-keeping”
∨ 4.8. Issues affecting all classes


And the rest ☺

∨ Chapter 5. References

∨ Chapter 6. Definitions and abbreviations

∨ 1. Annex. The Matrix

∨ 2. Annex. The UI


The matrix


New Interface for SMEs (annex 2)

∨ Presentation
Simplified presentation of the guidelines
Not a simplification of the guidelines
Matrix will be translated for UI by CEN


New Interface for SMEs (annex 2)

∨ Filters by need:


Call for comments…….

∨ Comments on content:
Commentary
Include Matrix

∨ Comments on usability of UI


Questions?


Thank you for your attention


Cwa sustainable compliance guidelines

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