Here are the key steps to reconcile the cash: - Gross sales: Rs. 50,000 - Sale tax amount: Rs. 10,000 - Credit card sale: Rs. 3,000 - Food coupons sale: Rs. 2,000 - Total non-cash sales: Rs. 3,000 + Rs. 2,000 = Rs. 5,000 - Cash in till: Rs. 56,000 - Expected cash: Gross sales - non-cash sales = Rs. 50,000 - Rs. 5,000 = Rs. 45,000 - Actual cash should be: Rs. 45,000 - Cash used for purchases: Rs. 2,000 - Float amount

1. CASH CONTROL
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2. The Important Terms
1. Cash count form – (also called fund log) form for recording amount of
fund received during the shift
2. Cash drawer – (also called till or register) drawer that hold money from
customer purchase.
3. Cash drops – removal of excess cash from the register/cash drawer
4. Cash funds – all payment methods, including paper money and coin,
cheques, credit card receipts, coupons or discount, and gifts certificates or
vouchers.
5. Cash pulls – (also called skims, bleeds, drop the till, cashier settlements)
removal of excess cash from drop boxes or the registers/cash drawers.
6. Cash reconciliation – (Also called settle banks, count drawers, cash count)
the counting of cash received to verify that the amount present matches the
amount that should be on hand, according to sale records.
7. Change fund – the change available for registers.
8. Crash kit – (Also called manual operations toolkit) box of items, such as
calculator and manual bill book etc.
9. Petty cash fund – (Also called paid –out fund) fund for the purchase of
small items.
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3. POS( Point Of Sale)
Point of sale is the place where a retail transaction is
completed. It is the point at which a customer makes a
payment to the merchant in exchange for goods or
services.
EPOS - during computerization later
becoming electronic point of sale or EPOS
The modern point of sale is often referred to as the
point of service because it is not just a point of sale
but also a point of return or customer order.
Additionally it includes advanced features to cater to
different functionality, such as inventory management,
CRM, financials, warehousing, etc.,
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4. ECR (Electronic cash Register)
A cash register, also referred to as a till is
a mechanical or electronic device for
registering and calculating transactions. It
is usually attached to a drawer for
storing cash and other valuables. The cash
register is also usually attached to a
printer, that can print out receipts for
record keeping purposes.
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5. Follow cash handling standards and
procedures
Effective cash management begins with an understanding of the
cash used in the store.
The term cash fund refers to all the ways customers pay for their
orders:
• Paper money or coin.
• Cheques.
• Credit card receipts
• Coupons or discounts.
• Gift certificates or vouchers.
Keep cash funds at the proper level. Cashiers must have enough
cash at the registers to give customer change.
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6. Controlling cash at the registers
The MOD is accountable for controlling cash for the shift. This
includes ensuring that every team member properly performs tasks
such as
• Receiving cash from customers
and making correct change
• Securing cash
• Settling funds at the end of the shift
and accounting for all cash in the register
• Removing excess cash from the registers.
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7. Cash drops and cash pulls
A cash drop is when a team member takes excess cash
from the register and puts it into a drop box.
A cash pulls is when the MOD puts money from the drop
box or register into the safe.
Each cash pulls must be
documented carefully
to ensure:
• Team member security.
• Accountability.
• Accurate setting to funds.
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8. Take 15 minutes…
1. What cash control procedures should be followed
when counting funds?
2. What are the advantages of the cashier of limiting
the amount of money on hand.
3. What procedure regarding the register does a
person follow before and after going on break?
4. Why it is important to have consistent cash
control procedure in place?
5. How are the cash shortage and surpluses
handled?
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9. If the type of transaction…..
1. Credit card
2. Personal cheques
3. Coupons
4. Gift certificates or vouchers
5. Refunds
6. Counterfeit money
7. No-Show(customer who does not show
up to pick up an order.
8. Voids
9. Discount team member discount
10.Cash purchase
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10. 3/25/2015 Chandan Rout 10
If your cash till contains Rs56000 and as per POS the sale of a store is Rs 50000 in
which10000 is the tax amount, Rs 3000 for credit card and Rs 2000 for food coupons. So
calculate the cash amount as well as the petty cash available in a store.
Note: due to emergency the cash purchase was Rs 2000, and the float amount was Rs 1000
Daily Sales Report CHS: if the denomination is as follow
Gross sale –
The credit sale: 1000* 1= 1000
Credit card – 500*
Debit card – 100*
Master card - 50*
Amex Card
Food coupons/gift vouchers
Sodexo –
Ticket Restaurant -
GV –
Sale tax amount -

11. 3/25/2015 Chandan Rout 11