Front office accounting involves creating and maintaining guest and non-guest accounts, tracking financial transactions, monitoring credit limits, and providing management reports. It uses various types of accounts and vouchers to record transactions between guests, non-guests, and the hotel. Key functions include maintaining folios for individual and group accounts, as well as ledgers organized by guest and city accounts to collect the folios. Cash banks are also used to provide cash for transactions during shifts.
Front office transactions are typically charted on account statement called folios. A folio is a statement of all transactions (debits & credits) affecting the balance of a single account. When an account is created, it is assigned a folio with a starting balance of zero.
A detailed presentation to help the learner of the hotel management institute about the work of Bell Desk, Bell Boy, Bell Captain and Concierge. Also includes the various forms and formats used by the Bell Desk.
Front Office Accounting
Basics of Front Office Accounting
Types of Accounts
Types of Folios
Types of Postings
Types of Vouchers
Accounting Terminologies
Accounting System
Credit Monitoring
Floor Limit
Credit Limit
House Limit
Front Office Accounting Cycle
Stages of Settlement
Internal Audit
Handling Cash Float
Types of Transactions
Front office transactions are typically charted on account statement called folios. A folio is a statement of all transactions (debits & credits) affecting the balance of a single account. When an account is created, it is assigned a folio with a starting balance of zero.
A detailed presentation to help the learner of the hotel management institute about the work of Bell Desk, Bell Boy, Bell Captain and Concierge. Also includes the various forms and formats used by the Bell Desk.
Front Office Accounting
Basics of Front Office Accounting
Types of Accounts
Types of Folios
Types of Postings
Types of Vouchers
Accounting Terminologies
Accounting System
Credit Monitoring
Floor Limit
Credit Limit
House Limit
Front Office Accounting Cycle
Stages of Settlement
Internal Audit
Handling Cash Float
Types of Transactions
Front office department of a hotel - It is the face of the hotel, the voice of a business.
It works 365 days, 24x7. The front office communicate and coordinate with all other departments of the hotel as well as external sources, running its operations day to operations smoothly to make the guest stay more comfortable through providing personalized, consistent standard services as per management policy
Basic etiquette and grooming standard
Introduction to guest mail and key handling
Key control
Policies for black listed person
Wake up call
left luggage
Scanty baggage
Daily Report
Night Audit in Front Office
Introduction
Functions of Night Audit
Duties of Night Auditor
Audit Posting Formula
Bucket Check
Night Audit Process
Night Audit Reports
Rate Variance Report
Revenue Report
Occupancy Report
Commission Report
High Balance Report
Operating Modes
Important Terminologies
a presentation to explain the term room tariff, the basis of charging tariff, factors that make the rate go up or down. Also, the importance of tariff in success of a hotel in financial terms. Revenue management introduction.
After revision of this chapter with the help of the book of the universal Front office Gurus, Michael Kasavana & Richard M. Brooks, I felt this slide needed improvement.
Here it is! Please provide feedback for making it even more useful for all hospitality students...
Front office department of a hotel - It is the face of the hotel, the voice of a business.
It works 365 days, 24x7. The front office communicate and coordinate with all other departments of the hotel as well as external sources, running its operations day to operations smoothly to make the guest stay more comfortable through providing personalized, consistent standard services as per management policy
Basic etiquette and grooming standard
Introduction to guest mail and key handling
Key control
Policies for black listed person
Wake up call
left luggage
Scanty baggage
Daily Report
Night Audit in Front Office
Introduction
Functions of Night Audit
Duties of Night Auditor
Audit Posting Formula
Bucket Check
Night Audit Process
Night Audit Reports
Rate Variance Report
Revenue Report
Occupancy Report
Commission Report
High Balance Report
Operating Modes
Important Terminologies
a presentation to explain the term room tariff, the basis of charging tariff, factors that make the rate go up or down. Also, the importance of tariff in success of a hotel in financial terms. Revenue management introduction.
After revision of this chapter with the help of the book of the universal Front office Gurus, Michael Kasavana & Richard M. Brooks, I felt this slide needed improvement.
Here it is! Please provide feedback for making it even more useful for all hospitality students...
CASH CONTROL:
Whenever the guest pays in cash the cashier has to make a cash receipt and hand it over to the guest. The cash collected everyday should be sent to the bank for deposit
Discover essential strategies for controlling cash transactions in this comprehensive guide. Learn best practices for managing cash, mitigating risks, and ensuring financial accuracy. Perfect for finance professionals, business managers, and anyone responsible for cash handling and financial oversight
Don't ever let your business get ahead of the financial side of your business. Accounting, accounting, accounting. Know your numbers.
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Filomena, a renowned Italian restaurant, is renowned for its authentic cuisine, warm environment, and exceptional service. Recognized for its homemade pasta, traditional dishes, and extensive wine selection, we provide a true taste of Italy. Its commitment to quality ingredients and classic recipes has made it a adored dining destination for Italian food enthusiasts.
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2. The Major Functions of Front
Office Accounting
Creation & maintenance of guest & non-
guest accounts, timely, & accurately.
Tracking financial transactions (buy &
Pay) of customers.
Monitoring the credit limit of guest.
Preparing a high balance account report.
providing an efficient Management
Information System (MIS).
Maintaining effective control over cash &
credit transaction.
4. Guest Account
A guest account is the record of
financial transactions between a
resident guest & hotel. The front
office creates, an individual folio
(a/c) for each guest.
On the basis of guest folio, the final
bill is prepared, and presented to the
guest for payment.
5. NON-GUEST ACCOUNTS
A non-guest account is the record of
the financial transactions, that take
place between a non-resident guest &
the hotel. This is also known as city
account.
Non-Resident guests use services like
restaurant, bar, salon, spa, swimming
pool, club etc.
6. Vouchers
Voucher is a written instrument, that
serves to confirm, or witness (vouch) for
a transaction. Commonly, a voucher is a
document, that shows goods have been
bought, or services have been given,
authorizes payment, and indicates the
ledger account(s), in which these
transactions will be recorded.
7.
8. Types Of VouchersVisitor’s Paid-Out Voucher Miscellaneous Charge Voucher
It is cash paid out by the hotel
on behalf of a guest.
If petty payments, like taxi fare,
cinema tickets, medicine,
postage etc. are made by the
front desk, a Visitor's Paid Out
Voucher is issued on guest's
name, and his signature is
collected, and the amount is
debited in guest's folio.
VPO is paid from Impress or
cash bank.
Miscellaneous charges may include
the following:
Shoe Shine
Health Club
Barber Shop
Beauty Parlour
Pastry Shop
Postal Charges
Antique Shop
9. Guest Allowances Restaurant/Bar Check
A rebate or deduction from
an invoice (bill), to give a
compensation to the guest,
for poor service or mistake.
Excess advance deposit
refund, at check-out, is also
an allowance.
Restaurant and bar check will have
the details of charges of food, or
drinks, ordered by the guest. When
the check is presented, the guest
signs for confirmation that he had
agreed to pay.
10. Cash Receipt Voucher TTelephone Call Voucher
A written document,
that is produced by a
company, each time it
receives money for
goods, or services.
In automated hotels, call from
rooms are directly billed into
account.
If a call is made through
Operator, then a bill is raised on
telephone voucher
Travel Agent Voucher Commission Voucher
Voucher detailing the
accommodation, transport,
food & entertainment to be
provided to the bearer
(guest).
The payment may be direct
by guest, or sent to the
agent.
Travel agents, tour
operators, taxi drivers etc.,
who provide business to the
hotel, are paid a
commission (10% of room
rate) through this voucher
11. Folios
The front desk cashier transfers (writes) the
financial transactions, that are recorded in
the vouchers, to individual or the group
accounts folio.
A folio is a written record of a guest’s
accounts, & is created at the time of
reservation or registration.
12. Guest Folio
These are accounts of individual person, of guest rooms, and
are also called, bill folio.
Non Guest or City Folio
They are also called semi-permanent folio, and are the account
of non-guest business, or agencies, with hotel charge purchase
privileges (buy now, pay later).
Master Folio
These are accounts of more than one person, or guestrooms,
and are usually maintained for groups.
13. Employee Folio
They are the accounts of various employees with
charge purchase privilege, and not always
handled by front office. Some accounts are
directly handled by Accounts department. For
example, City folio, Credit card payment etc.
Split Folio
Company sponsored guests, at times, request for
a split folio, one to record expenses to be paid by
the company, and the other, to be paid by the
guest personally and directly.The personal
expenses, like cigarette or drinks, are recorded
in Incidental Folio.
14. LEDGR
A ledger is a collection of the same type of
accounts. The front office ledger has a collection
of folios. There are normally two ledgers .
Guest Ledger
City Ledger
15. GUEST LEDGER
A guest ledger contains the details, of all the
financial transactions, between all resident guests & a
hotel, including charge purchases & the payment
received from the guest. In a manual system , the
financial transaction are recorded in a tabular ledger, or
tab ledger, which is of two types:
Horizontal Tabular Ledger
Vertical Tabular Ledger
16. Visitor’s tabular ledger
Visitor’s tabular ledger is a
ledger, meant for keeping
the records, of all registered
guests, in a loose leaf form.
(1 leaf or sheet per day)
It serves the purpose of a
day book (sales book) on
one hand, and registered
guest’s personal account on
the other. It is maintained
for keeping the record of all
the transactions, relating to
the sale of goods and
services, to registered
guests in a systematically
analysed form.
Roo
m
No.
101 102 103 104 105 106 107
Name
Pax.
GRC
No.
Plan
Rate
Tea
Break
fast
Lunch
Dinne
r
…
Tot
al
Dr.
Tot
al
Cr.
17. City Ledger
A City Ledger contains the collective accounts of all
non-resident individuals & agencies, to whom hotel
extends charge privilege (credit purchase facility).It is
also known as Non-guest ledger.
City Folio
Bill-to-Company
Disputed
Late Charges
Guaranteed Reservation Retention Charge
Travel Agent Voucher
Airline’s Meals & Accommodation Order & Passenger
Service Order
Credit Card
Skipper
Walk-Out (left unintentionally)
Bad or bounced Cheque
18. Cash Banks
◦ A cash bank is an amount of cash given to
a cashier, before the shift begins, in order
to tender exact change, in every
transaction.
◦ Only one person, who signs for it, has access
to the cash bank, and is solely responsible for
it. At the end of the shift the cash bank amount
is separated, and the remaining cash is put in
an envelope, and deposited with chief cashier.
19. Cash Bank: Shortage/ Overage &
Due Back
Cash Bank: Shortage & Overage
Monetary differences between the money placed in
Front Office cash envelope, and cashier’s net cash
receipt, is noted on the envelope as overages (more),
shortages or due backs. Net cash receipt is the amount
of cash, cheques and other negotiable instruments in
the cashier’s drawer, minus, the initial cash bank, plus,
the paid-outs.
Due Back
ccurs when a cashier pays out more than the amount received
as cash bank, and there is not enough cash in the drawer to
restore the initial bank. (Due Backs are also known as Due
Bank).When VPO is settled later, Due Back money is recovered
and returned.