This presentation covers notice and memo writing. It defines a notice as a formal communication to draw attention to important information, such as events or announcements. Key parts of a notice include the date, subject, body, signature, and contact information. Memos are used for internal business communication to share information, policies, meetings or documents. The presentation outlines memo formats, dos and don'ts, and provides examples of both notice and memo writing.
4. Contents:
Notice Writing:
Definition
Purpose of notice
Types of notice
Parts of notice
5 Ws of notice
Points to remember
Sample notice
Memo Writing:
Definition
Types of memo
4 things to follow
Purpose of memo
Memo format
do’s of memo writing
Don’ts of memo writing
Sample memo
5.
6. Definition:
A notice is a formal means of
communication.
Notice writing is written to draw the
attention of a particular audience to
convey something important often for a
good cause or some event that would be
place.
7. Purpose of Notice:
To communicate with others.
To announce or display information to a
specific group of people.
Notice are generally pinned up on display
board in school or public places to
published any circular.
Notices are issued by the government
appear in newspaper.
8. Parts of Notice:
There are seven parts in a notice.
Name of the organization issuing
the notice.
Date
The tittle “Notice”.
Subject of the notice.
The body of the notice.
The writers signature.
Name and designation.
9. Types of notice:
Notice for meeting
Notice for events like competition, tours, celebration,
annual sports etc.
Notice for lost and found.
Notice for change in name/residence/company/ bank
account etc.
Notice for appeal/warning.
10. 5 Ws of Notice writing:
What will happen (that is the event)
Where it is going to be
When it is happens
Who can or is eligible for the application
Who to contact (i.e. the issuing authority)
Points to remember:
Only the most important word should be written.
The sentences should be short and grammatically accurate.
I and YOU to be avoided. Used third person instead.
Stick the word limit which is 50-60 words.
Ensuring the seven parts include in a notice.
11.
12.
13. Definition:
Memo (or memorandum) is business
oriented style that is best suited of inter
office or inter colleagues
correspondence.
Memo are generally used to provide or
ask for information, announce a new
policy, update of personal transfer for
any internal issues.
14. Types of memo:
There are four types of memos.
Information memo
Problem solving memo
Persuasion memo
Internal memo proposal
4 things to follow:
What to say
Write to draft
Revised the draft
Edit and finalized
15. Purpose of memos:
To inform others about new or changed
policy, procedures, organizational details.
To announce meeting, events and changes.
To present decisions, directives and
briefings.
To transmit documents (internal).
To action or broadcast a bit of timely news.
to provide a report in the organization
(internally)
16. Memo format:
Company/ department name
Heading
To (who gats it)
From (who sent it)
Subject (what its about)
Date (when it was sent)
Body (conveys message)
Opening
Summary
discussion
Closing
17. Do’s of memo writing:
Use plain English
Use short and easy sentence as
possible.
Give a one-sentence explanation of
the memo in the header.
Make sure the action you are
requesting is worthy of an entire
memo.
Re-read your memo and eliminate
needless word.
18. Don’ts of memo writing:
Make grammar or usage error.
Memos do not contain a salutation.
Do not attempt to make an
emotional or psychological impact.
Do not use difficult language or
jargon.
Avoid using details (one context
only).
