The document discusses business memos, including their definition, uses, layout, content, organization, format, and types. Key points include: - Memos are internal documents used to communicate within an organization that announce policies, delegate responsibilities, and report results. - The standard memo layout includes "Memo" as the title, and sections for "To", "From", "Subject", and "Date". - Memos should be concise but precise, with content organized in a logical sequence. - Types of memos include persuasive memos, which aim to convince the reader, and directive memos, which state a policy or procedure to follow. - Advantages of memos are that they save

1. Presentation on
business memo's
Submitted by Submitted to
Vijay Dr. ubba savita
15105015
Nitin
15105016
Date

2. Memos
By definition
A memo is a document typically
used for communication with in
organization. Memos con be as
formal as a business letter and to
present a report

3. What are memos?
Memos are internal documents that, for
example:- announce policies, disseminate
information, delegate responsibilities,
instruct employees, and report results.
They provide a record of decisions made
and actions taken.
Managers use memos to inform and
motivate employees

4. Uses of Memos
 To give information to someone
 To issue an instruction
 To request for help
 To give suggestions
 Reminders

5. The layout
1) First line the world “memo”(as a title in
the middle on top of page.)
2) Include “TO”(who should get the
memo?)
3) “From”(who sent the memo?)
4) “Subject”(what is the memo about?)
5) Date

6. 5-parts of memo

7. Part -1

8. Part-2

9. Part-3

10. Part-4

11. Part-5

12. Steps-Plan for writing memos
 1: Read the question – What is my task?
 2: Decide on layout
 3: Identify key facts
 4: organise content (sequence)
 5: constructing content (paragraphs,
styles?)
 6: write your memo
 7: check your memo for mistakes

13. Writing memos: The layout
 First write “Memo” as your title in the
middle on top of your page.
 Include “To” (who should get the memo?)
 “From” (who sent the memo?)
 Subject (what is the memo about?)
 Date

14. General template of Memo

15. Content
 Memos are meant to be read quickly.
 Therefore, content has to be concise but
precise in its message.
 Mark and note down the important key
facts in situation and task – at the
moment there is no need to order the
items.

16. Organizing content
 How can you order your items so they
convey a logical and precise message?
 Could you link key points together?
 Which points should come first, which
last?

17. Format of memo
 Paragraphing?
 Font?
 Space between lines?
 Listings?
 Other graphic devices?
 Enclosing something? (more adequate for
letters)

18. Checking your memo
 Check with the task: All relevant points
are written? In a logical order?
 Is style and tone appropriate?
 Is the layout ok?
 Can it be read “fluently”?
 Use dictionary: spelling, grammar
 Have I copied names, addresses etc.
correctly?

19. Some types of memos
Persuasive memo
Directive memo

20. Persuasive memo
In a persuasive memo you must
constantly keep your reader’s feeling in
mind. Consider how the person will react
to what you are saying. What would
convince him or her most readily ? How
much should you rely on logic, and how
much should you appeal to emotion?

21. Directive memo
A directive memo states a policy or
procedure you want the reader or
co-worker to follow. The length of the
memo depends on how much space is
required to properly explain the procedure

22. Advantages of business memos
 Time saving
 Simple
 No formalities
 Specific
 Less costly

23. Disadvantages of business memos
 Limited scope
 Lack of secrecy
 Not suitable for external communication

24. Any questions…

25. thank you…