The document describes the Gateway Accordant space management system. It provides a high-level overview of the system's functionality, benefits, and technology options. Key capabilities include people and asset tracking, move management, space allocation and chargebacks, and utilization reporting. The system can be hosted offsite or installed on-premises. It requires a web server, database, and supports standard browsers and AutoCAD. Case studies show benefits like reduced reporting time and print costs and faster move planning.

1. G Accordant
BGM Gateway
Space Management Systems June
Gateway Accordant 2010
V2.02 – 18th March 2010

2. Gateway Accordant June
2010
Release History:
V1.00 10th November 2009
Contents Description
First Draft
V1.01 13th November 2009 Section 1 Executive Summary
Revised
V2.00 13th January 2010 Benefits & Options
Revised for BGM Brand
V2.01 10th March 2010
Minor Revisions
Functionality
V2.01 10th June 2010
Case Study Added Technology Options
V2.02 18th June 2010
Gateway Logo added Appendix A Technology Requirements
Case Study

3. Section 1 June
Product Overview 2010
3

4. Gateway Accordant June
Executive Summary 2010
BGM Group: Introduction
BGM provides award winning space management consulting, technology solutions and
The following is a list of outsourcing services to companies striving to optimise the efficiency of their office design, space
services provided by BGM utilisation and space administration functions while reducing costs
•Strategic Planning
•Space Analysis Gateway - Accordant
•Outsourcing CAD Services BGM have been working with CADM, a leader in developing space management solutions, to
•In House CAD Services develop an all encompassing space management system, Accordant is designed to meet the
•Space Reporting needs of managing Real Estate and Moves in the current office environment. It provides
•Application Development comprehensive and easy-to-use web tools for Facilities Management that deliver :
•Move Planning • People & Asset Tracking
•IM & IIM • Moves & Change Management
• Space Allocation & Recharge
• Space Utilisation and Occupancy Reports
• Strategic Planning and Trends
• Resource Booking (Rooms and Hot Desks)
• CAD Scenario Planning & Publishing
• Drawing Management & Version Control
Accordant delivers cost savings on move planning and space management, as well as
providing far more accurate and easily accessible data that aids both operations staff
and administrators. It also gives Management the data and tools to make important
strategic decisions regarding Real Estate, which is usually a firm's second largest
capital expenditure.
4

5. Gateway Accordant June
Benefits & Options 2010
Benefits
Gateway Accordant has been designed by people who understand Space and Occupancy
Management. Accordant delivers many benefits, including:-
Gateway Accordant
Delivers High Output and
• Scalable system, will work for any organisation, large or small
ROI for Low Efforts and
• Competitively priced
Costs
Manual Process • Will grow with the organisation to meet requirements
High Cost • Web based
Low ROI • Rapid deployment
• Hosted or in-house rollouts available
• Intuitive interface allows for minimum training
• Will easily integrate with other enterprise solutions (HR, Finance, IT)
High ROI • Fully compatible with Microsoft Office and Outlook
• Based on leading edge technology
• Allows for deployment beyond the drawing office - Managers, Administrators, Project
Low Cost
Managers
Low Output High Output
• Will streamline manual processes into logical workflows
Value for Money • Reduces time to deliver projects
• Minimises errors that may occur in more manual based processes
• Captures costs associated with space utilisation, asset and moves
• Excellent reporting capabilities
• Full asset management capabilities
• Will facilitate continuity planning
• Will satisfy compliance requirements
• Archiving, so trends can be reported
• Full audit trail
5

6. Gateway Accordant June
Functionality 2010
Reporting High Level Summary
Sample data and process available on the Gateway Accordant application.
High level summary reports on
the entire Real Estate portfolio
instantly available
High Level Summary
Room Booking Reports
Desk Utilisations
6

7. Gateway Accordant June
Functionality 2010
Reporting Detailed Data & Reporting
Sample data and process available on the Gateway Accordant WEB application.
The system allows the user to
view the data from high level
summaries down to the most
minute detail, in both a data and
visual format
The information can be made
available to departments
through-out the firm that will
enable these departments to
increase productivity.
Departments that can benefit
are: Personnel Locator Layouts
•Human Resources
•Mail Room
•Building Ops
•IT Support
•Reception
•Catering
•Procurement
Departmental Plan Allocation and Chargeback
7

8. Gateway Accordant June
Functionality 2010
Projects and Moves
Sample data and process available on the Gateway Accordant WEB application.
Move Module:
•Visual indication on where personnel
will be located
•Creates a move by dragging and
dropping
•Moves can be created from a scanned
image.
•Easy to make changes
•Business Units can be giving access
to the system, to plan churn moves.
This greatly reduces the load on the
CAD and Planning team.
Proposed Layouts Name allocation
Move Packs
A detailed move pack can be created in
seconds with the following information
•Project details and schedule
•Service required
•Move data
•Move instruction and procedures
•Floor plans
•Move Labels
•Costing
Move Packs
8

9. Gateway Accordant June
Functionality 2010
Other Functionality
Sample data and process available on the Gateway Accordant WEB application.
Desk Booking Asset Tracking
Room Booking Trends
9

10. Gateway Accordant June
Technology Options 2010
On Site Software Options
Pros The following matrix compares the two options available for delivering a solution. Gateway
•Data is totally inside the client's Accordant can be either fully installed in the client's existing network or hosted externally
firewall Hosted Solution On Client Site
Cons Client Server Not Required Required
•Compliance with internal IT Client IT Support Not Required Required
process can add effort to the
implementation project Data Retention In a secure Data Centre In House
•Client has to procure the CAD Team Anywhere In House
necessary servers
•Longer lead times Upgrades Controlled by Developers In conjunction with the client's IT team
•More costly upgrades Set Up Cost ££ £££
Maintenance Costs £ ££
Hosted off Site A Hosted web solution provides many advantages over current operational models in that it
Pros allows for:
•Extremely quick set up times • Scalability
•Accessible Globally • Flexibility
•Easier Upgrades • Rapid deployment – users can be up and running in a matter of hours
• Adaptable
Cons • Easy Upgrades
•Client data is held off site. • Versatile
• Secure
• Value on Investment
• Continuity Planning
Where data is hosted off site, it is hosted in secure Data Centres, that operate to the latest
standards. Physical access to servers is limited to approved Data Centre staff and a log is
maintained and available on all personal who access the system. If the client already has an
approved hosting company, this can be considered. 10

11. Appendix A June
Technology Requirements 2010

12. Gateway Accordant June
Appendix A - Technology Requirements 2010
System Architecture
Most features can be deployed via a standard browser connected to a suitably configured web
server.
At the heart the installation is the CADM database storing the central Real Estate Data.
Connections to this can also be made from CADM’s Windows applications (Estate Manager,
Planner, Relocator etc) and from AutoCAD client machines.
Other key sources of data (e.g. personnel, cost centres, asset data) can be linked to the CADM
Browser Client
database via a number of different methods – depending on requirements for speed, security,
WEB Server
complexity etc.
Minimum System Requirements
The following is the Minimum system requirements
Windows Client Item Supports Software Requirement
Server O/S Server Instances Windows 2000 Server / Linux
Accordant Server
MS IIS 5 / Apache 2
Web server Browser client users for all online Modules. PHP 5 (incl GD 2)
MSSQL 2000 / Sybase ASE 12
CADM Database All applications / MySQL 5 / Oracle 11g
CAD Client
Client Database External client data ODBC Compliant
Online access to viewing, booking, Moves and
Browser client's Space Management IE 6 / Firefox 2 / Java 1.7
Desktop access to back office data for CRE/FM staff
Client Database Windows client's only Windows XP
(Optional) CAD client's Integration of CAD drawings to system AutoCAD 2007
12

13. Gateway Accordant June
Appendix B – Case Study 2010
Drawing Review
For a major finical institution we rolled our a integrated CAFM (Similar to Accordant) system that delivered against the original
brief.
Time spent on global reporting has been reduced from 20 days of effort a month, to 2 days a month
Names 2 Desk allows the Business Units to maintain their data locally without the need for CAD staff to maintain the location of
personnel
The average time to plan churn moves now takes one minute compared to 10 minutes previously
Publishing Plans on the internet has resulted in a 50% reduction in print costs
Building Information has reduced the requests for data to the space management team
Costs to the client have reduced by more than 20% (allowing for a dramatic increase in value added services)
More importantly they have quality of data at their fingertips