This document provides an overview of position management at UMKC. It discusses what position management is, the benefits it provides, and recent changes to guidelines. Position management defines staffing by position rather than employee. All positions will be assigned a unique position number with a head count of one. Temporary and student positions will no longer have group numbers. Managers can find position details and histories in PeopleSoft to help track vacancies and fill positions.

1. Human Resources
UMKC Position Management
January 2009
Presented by: Jane Allen
Sr. HR Specialist
Classification & Compensation

2. Human Resources
What is Position Management?
 Position Management is a management tool
that defines staffing by position rather than by
employee.
 Create and track position data, status, and history
 Links positions to department and supervisor
 Links employees to the position
Manager
(12345678)
Supervisor
(00000080)
Supervisor
(00000085)
Supervisor
(00000090)

3. Human Resources
What is Position Management?
 Position Management Number (000XXXXX) identifies a particular
job, whether vacant or filled, active or inactive, with a department and
supervisor (reports to).
 HR is assigning all jobs (Academic, Administrative, and Student) to
PS Position numbers.
 HR is also cleaning up existing position numbers so that only viable
positions are in active status.

4. Human Resources
Benefits of Position Management
 Ability to track positions by status – active, vacant, and filled.
 Allows managers to view the overall departmental structure
(organization planning).
 Provides HR with a tool to more effectively assess equity.
 Provides for history of a position (i.e., reclassification or academic
career progression.)
 Implementation of other PS Modules like Time and Labor

5. Human Resources
Changes in Position Management
Guidelines
 All positions at UMKC will be assigned to a position number.
Position numbers will be assigned as follows:
 Change: All positions will be assigned a unique position number
with a head count of one (one-to-one relationship).
 Change: Temporary and Student positions will no longer be
issued group position numbers effective immediately. (Exception:
Medical Residents)
 Change: Existing group positions will be ‘ungrouped’ and each
headcount will be assigned a unique position number.

6. Human Resources
Changes in Position Management
 Process Changes
 Academic Positions
 Vacant or New Positions: typically only requires submission of a
Position Management Action Form (PMAF) , and HR will enter the
position changes.
 Filled Positions: will require the PMAF and PAF. {Note: A change
of Job Code may require changing the 6-digit account code.}
 Administrative Positions
 New positions continue to require a PCQ.
 Vacant positions may require a PCQ if the position is inactive or title
changes are required.

7. Human Resources
Finding Position Data in PeopleSoft
 HR Facilitators have the ability to access the following
data in Position Management:
 Vacant active positions
(Example: Do I have an existing position number job code
XXXX?)
 Details of a Position
 Position History

8. Human Resources
How do I find my information in PS?
What vacant positions do I have in my department?
Organizational Development > Position Management > Review Position/Budget Info

9. Human Resources
How do I find my information in PS?
Active Vacant Positions by HR Dept ID
Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted
Positions

10. Human Resources
How do I find my information in PS?
Is there a vacant position I can apply to a Request to Fill?
Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions

11. Human Resources
How do I find my information in PS?
Position Details
Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

12. Human Resources
How do I find my information in PS?
Position Details
Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

13. Human Resources
How do I find my information in PS?
View Position History
Organizational Development > Maintain Positions/Budgets >Review
Positions/Budget Info> Position History

14. Human Resources
How do I find my information in PS?
Finding the Position Number in Job Data
Workforce Administration >Job Information > Job Data

15. Human Resources
How do I find my information in PS?
Finding the Supervisor’s Position Number in Job Data
Workforce Administration >Job Information > Job Data

16. Human Resources
How do I find my information in PS?
The Personnel Action Form (PAF)

17. Human Resources
For more questions regarding Position Management,
please contact:
Jane Allen
Sr. HR Specialist – Compensation
x6670
allenja@umkc.edu
Questions