This document provides best practices for using Webex for online teaching and learning. It outlines the key differences between Webex Meeting and Webex Teams. It also provides tips for using Webex before, during, and after live lectures including setting up the session, engaging students, and sharing recordings. Webex Meeting is best for synchronous online classes while Webex Teams allows for asynchronous learning and better content and file sharing. Following the best practices can help make online classes using Webex more effective.

1. Best Practices of
Using Webex for Online
Teaching and Learning
Nurbiha A Shukor
Creative Multimedia & Learning Technologies
Manager/ Lecturer
Universiti Teknologi Malaysia
This work is licensed under a Creative Commons Attribution-
NonCommercial-ShareAlike 4.0 International License.

2. Outline
Different Webex Versions: Which is which?
Before Using Webex for Live Lecture
At the beginning of Live Lecture
At then end of Live Lecture

3. Source: http://getyourimage.club/resize-13-may.html
As savvy as you are, things can go wrong (Nurbiha, 2020)

4. Pre-cautions:
Lessons from UTM
• The purpose of Webex:
• Synchronous online learning?
• Emergency Traditional Lecture à Online Lecture?
• Minimum bandwidth requirement
• Video conferencing internet data consumption
• Incurred cost to both students and lecturers: $$$$
• Number of credits taken by students this semester:
$$$$ and Time
• Break-up sessions

5. Which is which?
What both can do:
• Allows video conferencing
• Share screen
• Chat function
What it cannot do?
• Students who attend meeting
late will not be able to see
previous chats.
• Break-up rooms
• Call people
What it CAN do that Webex
Meeting can’t?
• Read and send messages
• Create spaces and teams to keep
everything organized
• Call people
• Schedule session
• Start Meeting
• Record Meetings
Webex Meeting Webex Teams

6. Webex Meeting

7. Webex Teams
teams.webex.com

8. Before Using Webex for Live
Lecture: Tips
*Set Meeting Appearance:
*Can only be changed before meeting on Webex web.
During session, you can change view using Video
Layouts Tool
Use this if you
want to self-record
lecture and share
recordings later
Recording Setting:
• In cloud : Retrieve later on
web.
• In your computer
Bonus: Attire
Proper attire
Send Invitation to Students:
• Start Meeting
• Schedule Meeting – to be
done on web, not App
File Sharing
Upload files before session
starts using File < Transfer
Demonstration: File Sharing

9. Before Using Webex for TnL
Send Invitation to Students:
Start Meeting or Schedule Meeting?
https://utm.webex.com/meet/nurbiha

10. My Webex Live Lecture
Framework Example
Explain ground rules,
Share Materials
1st Part of Live
Lecture
Short Activity2nd Part of Lecture
Online Task/Problem
for Discussion
Discuss answers,
Conclusion, Take
home exercise 2 mins
5 mins
2 mins
5 mins
10 mins
3 mins
Total Duration: 27 mins
File < Transfer File
Share Screen
Poll
Share Screen/
WhiteboardChat, Transfer
Host,
Whiteboard
Video Conf.

11. At the Beginning of the Session
Participants Entering Meeting:
Mute on entry
Entry and Exit Tone
A fan of Keeping Late students out of Class? Lock Meeting:
Lock Meeting after you saw all your students are there to prevent uninvited
attendees.
Do not lock Meeting?
First Class?
Set Online Class Etiquette and Ground Rules
• What should they do when they want to ask questions during your live lecture?
– Use chat function
• Make it active: Take turns to appoint a student as moderator to answer their
friends’ questions
Recording:
Record Session < Save on Cloud
Demonstration: Lock Meeting

12. During Teaching and Learning
Participants:
Mute all
Chat:
Students have to Raise Hand to ask questions
Pause, ask for Feedback, Continue, Pause, ask for Feedback
Unmute all/ Ask students to Unmute themselves
Engaging Learning
• Use Poll, Whiteboard, Share Screen
• Transfer Host to Students to Conduct Discussion
• Use Chat for Discussions NOT live video lecture
• Specify clearly TIME for every instruction
• Remind students to make notes
• Multimedia sharing
• Annotate to improve learning engagement
Demonstration: Raise Hands, Take Notes, Poll

13. During Teaching and Learning
Engaging Learning
• Use Poll, Whiteboard, Share Screen
• Transfer Host to Students to Conduct Discussion
• Use Chat for Discussions NOT live video lecture
• Specify clearly TIME for every instruction
• Remind students to make notes
• Multimedia sharing
• Annotate to improve learning engagement
Demonstration: Annotate

14. At the End of Teaching and
Learning Session
• Save:
• Remind students to save all the Notes they made during
session.
• Save all the Chats conversation and Polls (if any)
• Share the Chats conversation with students at LMS/Whatsapp.
• Recording:
• Stop Recording: Take some time to generate video
• Share video link to students (video available at Webex website)
• For students with limited internet access: Download video
(MP4 format) and Convert to .flv format < Share through LMS
(Whatsapp do not accept .flv) OR
• Break up the recorded video into chunks and share to students
via Whatsapp.
Demonstration: Retrieve Video Location @ Web

15. Teaching with Webex Teams
Demonstration: Create Spaceteams.webex.com

16. Things you need to know
using Webex Teams
• It is like a mini Learning Management System: can
manage students in groups, manage content
• Students have to create account at Webex Teams
• You have to invite students manually into ‘Space’
using their email address.
• Multimedia content sharing is more friendly.
• Suitable for students with limited internet
connection: Asynchronous online learning can
happen.

17. Thank you!
For technical step-by-step on using Webex Meeting:
Notes available at: olc.utm.my < Services < Guides
and Resources.
This presentation is available at https://olc.utm.my