Barbara Davis is an experienced Executive Assistant with over 10 years of experience supporting C-Level executives. She has a proven track record of providing high-level administrative support, managing calendars, coordinating meetings and travel, preparing presentations and reports, and serving as a liaison between executives and internal/external contacts. Her experience spans various industries, including healthcare, staffing, legal, and technology. She is proficient in Microsoft Office applications and expense reporting software.

1. Barbara J. Davis
407-257-8146
bjdavis0412@gmail.com
QUALIFICATIONS: Skilled and dedicated Executive Assistantwith over 10 years’experience supportingC Level Executives as well as
coordinating,planningand supportingdaily operational and administrativefunctions. Providea high level of proficiency an d
professionalism. Experienced in all aspects of officemanagement with the ability to work well under pressure,manage multiple
projects and priorities,highly organized and detailed oriented.
EXPERIENCE
PatientMatters – Orlando, FL 3/14 – 10/15
Executive Assistant
 Providesupport for the CEO, COO, CFO and the VP of Human Resources
 Responsiblefor overall officemanagement
 Organizeand coordinatemeetings, events, interviews, appointments, travel arrangements, and department activities
 Coordinatenew hireorientation/process,paperwork and various human resources processes/procedures,ensuring
completion and accuracy
 Provideclerical and officeadministration supportby performingvarious tasks s uch as answeringphones, orderingof
supplies
 Communicate with the Board of Directors for PatientMatters and the Advisory Board of Directors
 Assistin the applicantscreeningprocess,coordinateinterviewagendas,trackingcomplianceand setting up meetings
 Coordinatebenefits enrollment, processingof personnel action changes / updates
 Answers general phone and Human Resources e-mail inquiries in a professional / courteous manner
 Process executives expense reports
 Respond to requests for verification of current and pastemployment
Staffing Now Inc. – Orlando, FL 10/13 to 3/14
Executive Assistant
 Temporary assignment atRoss Stores Regional Officesupportingthe Regional Vice
President, Sr. Regional Human Resource Director and Sr. Loss Prevention Director.
 Maintain calendars,schedulemeetings and coordinatetravel arrangements.
 Coordinatetravel and an awards dinner for 20 districtmanagers and zone directors to attend an annual corporatemeeting
in California.
 Roll up reports from three zones to the Regional VicePresident on a weekly and monthly basis.
 Prepare and process expense reports.
 Coordinatequarterly recognition awards and roll up to the corporate office.
Office Team, Lake Mary, FL 3/13 to 9/13
Executive Assistant
 Temporary assignment atFlorida Hospital Waterman supportingthe Director of Human Resources.
 Also,supportingthe President, Chief NursingOfficer,and Chief Financial Officer on an as needed basis when the Executive
Assistantis outof the office.
 Maintain calendar,schedulemeetings,handled special projects aswell as event planning.
 Assistin roll outof new employee badge program.
 Support recruiters in setting up interviews as well as checkingreferences for potential candidates.
DaVita Labs – Deland, FL 12/11 to 2/13
Executive Assistant
 Supported the VP/General Manger
 Act as department liaison;field callsand respond to needs within scope of assigned responsibilities
 Schedule, organize, and/or coordinatemeetings, events, trainingsessions,interviews,appointments,travel arrangements,
conferences, and department activities for all members of the department as requested
 Plan and coordinatepresentations as requested; distributeinformation as requested
 Respond confidently, courteously,knowledgeably, and professionally to internal and external phone calls and officevisitors
 Assistin the creation of documents, spreadsheets, PowerPoint presentations,and Visio charts
 Update email and voice mail distribution lists as needed
 Maintain VP's calendar

2. Barbara J. Davis
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 Prepare, transcribe,compose, type, edit and distribute agendas,minutes of meeting, routine correspondence, and reports
as requested
 Manage confidential and non-routineinformation with absoluteconfidentiality
 Review mail and emails,determine level of priority,and process accordingly
 Prepare, reconcile,track,and submitexpense reports for Vice President
 Attend team meetings, phone conferences, and trainingas needed
 Handlespecial projects and/or department specific assignments on an as-needed and sometimes urgent basis
Kaufman, Englett & Lynd Attorneys – Orlando, FL 6/11 to 10/11
Executive Assistant
 Support ManagingAttorney/Assistant Firm Director
 Schedule meetings and maintainingcalendar
 Maintain orgcharts and attorney lists
 Provided back up support for one of the partners
 Respond to clientinquiries as directed by attorneys
 Maintain computer databases to store and organizelegal information
 Comply with lawyer conduct and confidentiality standards
Executive Administrative Assistant
Contractor 1/10 to 6/11
 Performed temporary assignments for various companies.
 Updated the status of properties to investors
 Manage calendars as well as coordinatingmeetings
 Created Power Pointpresentations
Harland Financial Solutions – Lake Mary, FL 12/03 to 3/09
Executive Assistant
 Provided support to several Executives of Core Systems Group
 Maintained calendarsand setup meetings
 Assisted in planningquarterly senior management meetings in various Harland locations
 Coordinated monthly financial reviewmeetings
 Set up audio / visual equipmentfor MicrosoftLive Meetings
 Prepared expense reports
 Coordinated travel arrangements
 Prepared monthly reports
 Composed presentations usingPowerPoint
 Assisted in coordinating companywidetrainingprograms
 Registered clients for user group meetings
 Served on a company volunteer committee
Pinellas County Economic Development – Clearwater, FL 3/01 to 3/03
Business Development Specialist
 Received and fulfill leadsfor prospects relocatingto PinellasCounty
 AssistBusiness Development Mangers
 Maintained contacts and closeworkingrelationshipswith commercial realtors and developers,and with economic
development organizations,local governments, chambers of commerce, existingbusinesses and industries
 Maintained on-lineelectronic toolkit,real estate data basefor PCED web site,design personalized web pages for individual
prospects
 Provided statistical resources,and data summaries for use with existingbusinesses,and prospectivebusinesses
 Prepared monthly and quarterly reports
 Supervised college interns

3. Barbara J. Davis
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Tech Data – Clearwater, FL 11/96 to 2/01
Executive Assistant
 Direct supportfor the executive vicepresident/worldwide CIO
 Coordinated and maintained extensive calendars
 Arranged all domestic and international travel
 Prepared expense reports
 Prepared presentations usingPower Point
 Maintained organizational charts and other confidential ITreports
 Daily followup with Directors as to the status of projects and various other issues as they arise
 Lead Executive Assistantoverseeingthree Executive Assistants within theIT Department
 Administrator of the IT Associates Program
 Took minutes for weekly staff meetings
 Prepared bi-weekly attendance reports for the Payroll Department
 Composed correspondence
EDUCATION: Sawyer Business College– Dayton, OH
COMPUTER SKILLS: MicrosoftOffice,Word, Excel, PowerPoint, Visio,Outlook,PeopleSoft, Dynamics ,
Concur