This document provides instructions for configuring asset accounting in SAP. It outlines 20 steps for basic setup including: 1) defining charts of depreciation and depreciation areas, 2) assigning charts of depreciation to company codes, 3) creating asset classes and specifying account determination, 4) maintaining depreciation keys, 5) creating asset master records, 6) acquiring and capitalizing assets, 7) settling assets under construction, 8) retiring assets, 9) transferring assets between records, and 10) transferring assets between company codes. Screenshots and transaction codes are provided for each configuration step.

1. Basic Configuration
settings for FI- Asset
Accounting
Presented by Guangfu LI
4/23/2019

2. 1) Chart of Depreciation:
A chart of depreciation is a directory
of depreciation areas arranged
according to business requirements.
Each chart of depreciation contains
the rules for the evaluation of assets
that are valid in a specific country or
economic area.

3. Tcode: OA08
Menu Path: SproFinancial accounting  Asset Accounting
Organizational structure  Check Country-specific settings

5. 2) Define Chart of Depreciation
and depreciation areas:
: Definition of the depreciation areas that were
copied from the standard depreciation plan, and
add additional depreciation areas if required:
Tcode: EC08
Menu Path: Spro Financial accounting  Asset Accounting
Organizational structure  Copy reference chart of
depreciation/depreciation areas

6. Create the Chart of depreciation

8. 3) Assign Chart of Depreciation
to Company code:
Assign a Company code for asset accounting.
First, set up parallel currencies

9. Tcode: OAOB
Menu Path: SproFinancial accounting  Asset
Accounting Organizational structure Assign
chart of depreciation to company code
O

10. 4) Asset Classes:
Asset classes are the most important structuring
elements for fixed assets.
Menu Path: Spro Financial accounting Asset accounting Organizational
structures Asset classes

12. 5)Specify Account
Determination
Menu Path: Spro Financial accounting
Asset accounting Organizational structures
Asset classes
For AUC:

13. 6) Create Screen Layout
Rules: Screen Layout rules are created to make
it easier to maintain the asset master data as the
asset master contains a large number of fields
which are used for different purposes.
Menu Path: Spro Financial accounting Asset accounting Organizational
structures Asset classes

14. 7) Number Assignment Across
Company Codes:
In Asset Accounting you can assign the main asset
number on the basis of cross-company codes.
Menu Path: Spro Financial accounting Asset accounting
Organizational structures Asset classes

15. 8) Define how depreciation
areas post to General Ledger:
This setting will determine how the
depreciation areas post their APC transactions
and/or depreciation to the GL. SAP can post
the APC transactions of one depreciation area
to the general ledger online
Navigating

16. 9) Assign the General Ledger
Accounts: Account determination is a set where
GL accounts are assigned to post asset acquisition,
retirement & depreciation based on various business
process scenario. These account determinations are
then assigned to asset classes to derive & control GL
postings pertain to the asset class.
First, Tcode FS00, make the G/L account, then assign them.

19. 10) Maintain Depreciation keys &
activate them:
Depreciation keys contain the calculation methods for
depreciation calculation and parameters that control :
- Ordinary depreciation
- Special depreciation
- Scrap value (cut off value)
Menu Path: Spro  Financial accounting  Asset accounting  depreciation
 Valuation methods  Depreciation key  Calculation methods
Usually, we use the system supplying the basic methods; we prefer define the
multi-level methods.
Then, we use the Tcode AFAMA, maintain the depreciation key.

21. Ordinary depreciation key: decline
method
Two phases:

23. Special depreciation key
In SAP Business One, special depreciation is always
carried out in the first period of the concession
years.
You can define the special key according the
following picture. But we do not allow post the
special depreciation when we define how to post
the G/L.

24. Maintain the LVA cutoff
depreciation key.
You can define this two ways:
One is like the sample one-GWG.
Second is use the explicit 100%.
This is:

26. 11) Create Asset Master Record.
First, use Tcode OAYZ to
determine depreciation
area in asset class.
Then:

27. Second,Use Tcode AS01to
create the new asset.
Create new assets in asset class computer and Vehicle, AUC, LVA

29. 12) Acquire the Material from
Vendor
Use Tcode F-90
Post the vehicle:

30. First, define the maxium amount
for the LVA
THEN POST

31. 13) Check the Asset posting
transaction and depreciation
value under different
depreciation area
Use Tcode: AW01N

34. And use AS03, check the
transaction
Then Asset LVA

35. 14) Create Asset master Record-
Asset under Construction
Tcode: AS01
Create Asset 60000-0

36. 15) Post the down payment against
the asset created under AUC.
Use Tcode F-48
First, Use Tcode OAYB, allow post
down payment in asset class.

38. 16) Book the Vendor invoice and clear the
down payment.
Book Invoice, FB60
Then use ABZON to capitalize the asset with
an offsetting entry with an G/L account

39. Let’s check the asset. (AW01N)
Then we use F-54 clearing the downpayment.

40. Let’s check again the asset.
(AW01N)
You see the change in the asset line item.
It is much clear in the transaction record.

41. 17) Settle the AUC to two different
new asset master record
Tcode: AIAB; to distribute
And

42. USE Tcode, OAAZ, maintain the
settlement profile to your
company code.
Then maintain the number range
for settlement document

45. 18) Retire the Asset with Customer,
without customer
First, use F-92 to retire the asset with
customer
Then post.

47. Second, use Tcode ABAON to retire
asset without customer
Post.

48. Let’s check the asset70002(AW01N)
And asset 70001

49. 19) Transfer the asset to new asset master record
USE Tcode ABUMN to transfer Assets within a
company code
Asset before transfering

50. Let’s post the transferring within a
company code. Partial transfer
Let’s check the asset again.

52. 20) Transfer the asset from sister
concern.
We use the Tcode ABT1N to
transfer asset intercompany- from
GZ61 to GR61.

53. Let’s post.
But if I want to transfer from GR61 to GZ61, system gives an error, because the GZ61
does not have depreciation area 30. If I want to transfer, I have to define the new
transfer variant-to specify a method that is valid for all areas where no method has been
specifically assigned . You can define the new message in Tcode ANST.

54. IF we check the two assets, we will see what
happens.
And check the New asset.