This document describes the configuration as well as the process of electronic bank statement in SAP FI

1. qwertyuiopasdfghjklzxcvbnmqwertyui
opasdfghjklzxcvbnmqwertyuiopasdfgh
jklzxcvbnmqwertyuiopasdfghjklzxcvb
nmqwertyuiopasdfghjklzxcvbnmqwer
tyuiopasdfghjklzxcvbnmqwertyuiopas
dfghjklzxcvbnmqwertyuiopasdfghjklzx
cvbnmqwertyuiopasdfghjklzxcvbnmq
wertyuiopasdfghjklzxcvbnmqwertyuio
pasdfghjklzxcvbnmqwertyuiopasdfghj
klzxcvbnmqwertyuiopasdfghjklzxcvbn
mqwertyuiopasdfghjklzxcvbnmqwerty
uiopasdfghjklzxcvbnmqwertyuiopasdf
ghjklzxcvbnmqwertyuiopasdfghjklzxc
vbnmqwertyuiopasdfghjklzxcvbnmrty
uiopasdfghjklzxcvbnmqwertyuiopasdf
ghjklzxcvbnmqwertyuiopasdfghjklzxc
Electronic bank statement
in SAP FI
06/11/2015
VENKAT

2. A. Electronic bank statement configuration
Navigate tothe customizingpathSPRO > Financial Accounting>Bank Accounting> Business
Transactions> PaymentTransactions> Electronicbankstatement>Make global settingsforelectronic
bankstatement
The preliminarystepistoselectApplicationarea0001 andenteryourchart of accounts VR14.
Thenthere are six mainstepstobe carriedoutas can be seenbelow
1. Create account symbol
Create account symbolsforG/L accounts(suchas bank, cash receipt,outgoingchecks)towhichpostings
are to be made from accountstatement. The account symbols are assigned tothe G/L account
numbersinstep2.
AUTPAYC IncomgAutopayVR14
AUTPAYV OutggAutopayVR14
BANK Bank account
BNKCHG Bank ChargesVR14
CHKDEP CheckDepositsVR14
CHKISS CheckIssuesforVR14
DIRPAYV DirectPmt to Vendor

3. 2. Assign accounts to account symbols
The G/L accountscan be maskedwith+ signto avoidcreatingseveral linesfordifferentG/Laccounts.
The account modifierandcurrencyfieldscanbe usedtopost to differentG/Laccountsfor the same
account symbol.
3. Create keys for postingrules
Keysforpostingruleshelp configuredifferentaccountingentriesforeachtype of businesstransaction
such as checkdeposits,checkissues,banktransfer,bankchargesetcthat resultfromreconciliationof
bankstatements
4. Define postingrules
Postingrulesare usedtoconfigure the accounts to be debitedand creditedforeachtype of business
transaction.
Postingarea
Postingarea1 isusedto create the offsettingentryinthe GL (e.g.checkdepositsorcheckissues) and
postingarea2 isusedcreate the offsettingentrythe subledger (e.g.directdebit,directcreditorbank
transfers).

4. Postingtype
Postingtype 1,2 & 3 are usedfordirectdebits,directcredits,banktransfersandbankchargeswhich
originate fromthe bankstatement.Postingtype 4,5,7& 8 are usedfor clearingthe initial entryforcheck
depositsandcheckreceiptsinthe G/L andsub ledger.Postingtype 09isusedfor reversal of existing
entryinthe bank statement. Postingtype 09alsorequires areversal reasontobe specified.
Special GL Indicator
Special GL indicatorisusedforpostingtoalternative reconciliationaccounts.
Compression
The compressionoptioncanbe usedto summarize entriesforposting.
Documenttype
Documenttype isusedto pickthe numberrange and otherattributesforthe transaction.
In the postingspecificationsdebit ->creditthatyoudefine here,use the accountsymbolsfromstep1,
and notthe G/L account numbers. This preventssimilarpostingrulesbeingdefinedseveral times,the
onlydifference betweenthembeingthe accountstowhichpostingsare made.
5. Create a transaction type and postingrulesto external transaction codes
A listof assignmentswhereone external transactioncode isassignedtoone postingrule iscalleda
transactiontype. Create VR14 withtextTransactionType forVR14

5. 6. Assignbankaccounts to transactiontype andcompanycode
Note on Algorithmsusedforelectronicbanktatement
000 (No interpretation)
You use this algorithm if you do not want to use the standard algorithms supplied by SAP. Instead, you use the algorithms you defined yourself, in conjunctionwith
f unctional enhancements (user exits).
001 (Standard algorithm)
Algorithm 001 interprets the values in the note to payee fields of theelectronic account statement as either document numbers or reference document numbers. In
the process, it checks whether the values are in the document/reference document number ranges you entered when importing the account statement. If (andonly
if ) they are, it thentries to find the items tobe clearedin the system.
Note that you must enter thepossible intervals for documents/reference documents using the values “BELNR number range” and “XBLNR number range”on the
selection screen for importing the electronic account statement.
If the reference document was stored with leadingzeros in the system, thesystem can find a line item only if thereference document number in theaccount
statement is imported with theseleading zeros. If, on the account statement import selection screen, you were toenter 00100 - 00200 as the interval, the system
does not f ind the value if thereference document number is simply 100.
011 (Outgoing check: Check number not identical to document number)
This algorithm is usedfor payments by check if the bank uses pre-numbered checks. Your house bank supplies the check number in theaccount statement. The
algorithm uses the check number tofind the appropriatedocument number.
020 (Document number search)
Algorithm 020 functions in the same way as algorithm 001, except that it interprets the contents of thenote topayeefields only as a document number.
021 (Reference document number search)
Algorithm 021 functions in the same way as algorithm 001, except that it interprets the contents of thenote topayeefields as a reference document number only.
031 (Document number search (customer number in line item)
This algorithm functions in the same way as algorithm 020 (document number search). Here are some exceptions:
If the system can identify the business partnerfrom a document number enteredin the Note toPayeefield, thenyou have the system add the bank details to the
master data.

6. B. Electronic bank statement process
Thisprocessexplains bankreconciliationwithmulticashformatwiththe foregoingconfiguration.The
presumptionisthatthe banksendsthe account statementinthe multicashformatin2 setof files.One
containsthe header(ie auszug.txt)andthe othercontains the line items(ieumsatz.txt).The file formats
are specifiedinthe excel file attachedbelow,
Multicash format.xlsx
1. Create house bankand bankaccount as followsusingtransactionFI12
2. Create GL Accounts withfollowingattributes usingtransactionFS00
Account
Nr
AccountText FSG House
Bank
Account
ID
Rel to
Cash flow
Line Item
display
OIM
100020 Cash at ICICIbank G005 ICICI ICI01 X
100021 CheckDepositsin
ICICIBank
G005 X X X
100022 Checksissuedfrom
ICICI
G005 X X X
100023 AutopayintoICICI
Bank
G005 X X X
100024 Autopayoutof G005 X X X

7. ICICI
100025 DirectPaymentto
Vendor
G005 X X X
300010 Revenue G001 X
400020 Stationery G004 X
490010 Bank charges G001 X
3. Make sure to alsodefine 400020 and 490010 as cost elementsof category1and alsoentercost
center10000 as the defaultvalue forcostelement490010
Posta checkdeposit fromcustomerusingtransactionFB01 (Example forexternaltransactioncode
100, postingrule VR01 and interpretationalgorithm001 whichrequireseitherdocumentnumberor
reference documentnumbertobe enteredinthe note topayee text)
Make sure to update reference fieldwithchecknumber.Thiswill be usedininterpretation
algorithm001 forclearingthe postinginGL account100021 and movingthe amountto GL account
100020 while doingbankreconciliationwithtransactionFF_5
4. Posttwo invoicestovendors 1000010000 (paymentmethodC - check) and 10000100001 (payment
methodW- wire transfer) and1 invoice to customer7000010001 (paymentmethodT-banktransfer)
Vendor1000010000 Invoice withpaymentmethodC – check (Example forexternal transactioncode
101, postingrule VR02 and interpretationalgorithm011 whichrequireschecknumbertobe entered
inthe note to payee text)

8. Vendor1000010001 Invoice withpaymentmethodW - wire transfer(Exampleforexternal
transactioncode 104, postingrule VR05 and interpretationalgorithm020 whichrequiresdocument
numberto be enteredinthe note topayee text)
Customer7000010001 invoice withpaymentmethodT– bank transfer(Example forexternal
transactioncode 103, postingrule VR04 and interpretationalgorithm021 whichrequiresreference
documentnumberto be enteredinthe note topayee text)
5. Postone invoice tocustomer7000010001 withblankpaymentmethodandone to vendor
1000010001 withblankpaymentmethod

9. Customer7000010001 invoice withpaymentmethodblank(Exampleforexternal transactioncode
106, postingrule VR06 and interpretationalgorithm031 whichrequirespartnercode inthe revenue
line itembesidesdocumentnumber.Thisdocumentnumberwill be enteredinthe note topayee
text)
Vendor1000010001 Invoice withpaymentmethodblank (Example forexternal transactioncode
107, postingrule VR07 and interpretationalgorithm020 whichrequiresdocumentnumbertobe
enteredinthe note topayee text)
6. Run AutomaticpaymentprogramusingtransactionF110 for paymentmethodC,T & W for
customers7000010000 to 7000010001 and vendors1000010000 to 1000010001. (Automatic
paymentprogramconfiguration usingPaymentMediumWorkbench andcreationof checklotare
separately documented)

10. Parametersforpaymentprogram
Paymentproposal

11. Joblog forpaymentrun
7. Directpaymentto vendorusingtransactionF-53outgoingpaymentwithclearing.Thisispayment
for vendordocumentcoveredinsection5above

12. 8. Receive filesfrombankinthe formatAUSZUG and UMSATZ containingrecords asshowninthe
attachmentsbelow
9. Importthe above bank statementsusingtransactionFF_5

13. The electronicbankstatementisimportedsuccessfully