Microsoft Flow allows users to automate tasks and workflows between various applications and services. It provides over 70 connectors and 400+ templates. Flow provides both a no-code and a code-based experience to build workflows visually. It offers various plans including a free tier and paid tiers starting at $5 per user per month. Flow integrates with other Microsoft products like PowerApps, Power BI, and Logic Apps to enable more complex automation and workflows.

1. Automating Your Tasks With
Microsoft Flow

2. Who is She ?
 Senior Consultant at CapGemini,Mumbai
 8 years of SharePoint experience
 MCSD,MCSE,MCSA
 Speaker at SharePoint Events
 Book – Reporting in TFS
 Love Cooking, Dancing and Singing

3. 145
countries160,000 +
creators
71,000 +
organizations

4. Secured
Integrated
Fast
Iterative
Easy
Cross-
platform

5. Agenda
Overview Building Blocks Demo
Administration Pricing and Future References

6. Application Platform (PowerApps, Power BI Embedded, Microsoft Flow) & Common Data Model
Microsoft AppSource
Field Service
Sales
Customer
Service
Project
Service
Automation
Marketing Operations
Azure
Brilliant Cloud Components

7. Business Application Platform

8. May 2016
June 2016
July 2016
August 2016
September 2016
October 2016
November 2016
Yeah, Flows in the cloud works smart for your tasks,
Like a FLOWer in the farm, refreshes your soul !

9. The Journey - April 29th !
May 2016
June 2016
July 2016
August 2016
September 2016
October 2016
November 2016

10. Ways to Use ?
Get Notification Synchronize files Collect data Automate Approvals
Get highly important
email notification in
your mobile sent by
your Boss.
Copy files from one
drive business to
SharePoint team sites.
Integrating tweets with
Excel or SQL tables.
Automate the approval
process such as moving
the document to final
folder if its approved.

11. 74 Services to
be connected !

12. And The Template !
 New templates are being added every week
 Description about template functions
 Services require to be signed in
 Template statistics
 Sharable options

13. Flow
in
Designer !

14. 441 Available Templates !
Approval
Flows
Button Flows
Collecting
Data Flows
Email Flows
Events and
Calendar
Flows
Mobile Flows
Notification
Flows
Productivity
Flows
Social Media
Flows
Sync Flows

15. Approval Flows

16. Button Flows

17. Collecting Data Flows

18. Email Flows

19. Events and Calendar Flows

20. Building Blocks !
Connectors
Triggers
Actions
Conditions
Loops

21. Connectors

22. Triggers

23. Actions

24. Conditions

25. Yes, not finished yet !
 Nested conditionals
 Apply To Each
 Do-Until
 Compose string
variables
 Add comments to
steps
 Scopes

26. Nested Conditions

27. Apply to Each

28. Do-until Loop

29. ConnectionsConnections

30. Connections
Gateways

31. G
a
t
e
w
a
y
s

32. 1. Choose
Existing
Template OR
Blank
Template
2. Connect
With Services
3.Configure
Your Flow
Three Easy Steps !

33. Demo – Collect SPFest Contributions
“SharePointFest”
1. When new tweet is posted about the your project contribution – Add data in Excel file
under One Drive for Business.
2. Excel file called “SharePointFestContributions.xlsx” having predefined columns to store
tweets data and team leads mailing list to be used to sent an emails later.
Part 1
1. Tweeted by
2. User Description
3. User Location
4. Tweet Text
5. Retweet count
6. Link Item
7. Mailing list
Store Data
SharePoint Fest
Contributions.xlsx

34. Flow in Designer –
Collect SPFest Contributions:

35. Demo – Inspirations Of The Week
Approved
Rejected
Entity
Popular Inspirations
Mailing List
From Excel Sheet
Inform Team
Leaders
Store Data
tweet count > 5
1. Every Week Flow sends popular tweets that have re tweet count greater than or equal to 5 to manager
for his/her opinion.
2. If approved, then add data ( popular tweets ) into Common Model Data else send the information about
rejection to team leaders using mailing list stored in excel file.
Part 2

36. Flow in Designer –
Inspirations Of The Week

37. Demo – Promote Inspiration
1. View Popular inspirations in App from Power Apps connected via CDM Entity.
2. Store popular data into SharePoint list and post to yammer to convey the inspiration you like within the
organization in specific yammer group “Inspiration of the Week” to promote the contribution.
Part 3

38. Flow in Designer – Promote Inspiration

39. Supported for iPhone and Android devices.
Single Sign-on implementation.
Create, Monitor and Manage the Flow.
Button Flows for repetitive tasks.
Turn on/Off flows.
Mobile Flow

40. Embed Flow templates to your website/App
Integrate Flow with Power Apps and Power BI
Call Flow on trigger of RESTAPI
Build Flow using custom API
What’s
More ?

41. Embedded
Flow Templates

42. Flow, PowerApps and Power BI Integrations

43. Call Flow on trigger of RESTAPI

44. Custom API to use own service

45. Flow Business Cases

46. Admin Center

47. Environments

48. b
Contoso Australia
Apps Flows CDM
 Easily manage enterprise scale-out of applications and data.
 Move solutions across environments with packages.
b
Contoso Canada
Contoso Corp.
b
Contoso Australia
Apps Flows CDM
b
Contoso Australia
Apps Flows CDM
Contoso Australia
Apps Flows CDM
b
Contoso Australia
Apps Flows CDM
Contoso Canada
Apps Flows CDM
b
Contoso Australia
Apps Flows CDM
Contoso Canada
b
Contoso Australia
Apps Flows CDM
Contoso USA
Apps Flows CDM
Deployments

49. Environment can be created by Environment administrator.
Use Default environment to connect with on
premises data.
Keep resources to be used in the same
environment.
Select the same environment where Common Data
Service database resides to connect with the same.
Be a maker or pick a different environment to create a
flow.
Key factors to
create an
Environment

50. Data
Groups and
Policies
I am a “Business Data Only”
And I am “No
Business Data
Allowed”

51.  Categorize these services into one of two data groups, "Business data only" and "No business data
allowed".
 Users will be prevented from creating flows and apps that combine services from the "Business data
only" and "No business data allowed" data groups.
Data Groups Categories

52. Integration Service ?

53. Flow is built upon Logic Apps !
 Flow is powered by Logic Apps
 They have the same workflow designer
 Connectors that work in one can also work in the other.
 Logic Apps can always do everything that Flow can do
 Flow has additional UX / experiences to simplify experience
 Uses the public APIs and standard runtime
 Flow and Logic apps can be connected to each other via HTTP card.
Flow
Logic apps
Managed APIs
or Custom APIs
Uses the Public REST
APIs for management
Calls into at runtime

54. Differences
Flow Logic Apps Functions and Web jobs
Built upon Logic Apps Azure App Service Azure App Service
Audience office workers, business users IT pros, developers developers
Scenarios Self-service Mission-critical Background Service Creation
Design Tool In-browser, UI only In-browser and Visual Studio In-browser and Visual Studio
DevOps Ad-hoc, develop in production source control, testing, support,
and automation and
manageability in Azure Resource
Management
Source control, authentication,
and monitoring, NuGet and NPM
support and manageability
in Azure Resource Management
Admin Experience https://flow.microsoft.com https://portal.azure.com https://portal.azure.com
Security Standard practices: data
sovereignty, encryption at
rest for sensitive data, etc.
Security assurance of
Azure: Azure Security, Security
Center, audit logs, and more.
Security assurance of Azure: Azure
Security, Security Center, audit
logs, and more.

55. Billing and Pricing ?
Flow Free
Flow for Office 365
and
Flow for Dynamics 365 Flow Plan 1
Flow Plan 2

56. Generel Features
Flow Free Flow for Office
365 and Flow for
Dynamics 365
Flow Plan 1 -
$5.00/user/mo
Flow Plan 2 -
$15.00/user/mo
Create unlimited automated workflows and
powerful multi-step processes
Maximum number of runs per month (per
user)
750 2,000 4,500 15,000
Maximum flow frequency 15 minutes 5 minutes 3 minutes 1 minute
Access your flows on native apps for iOS
and Android
Create flows from thousands of templates
available in the public gallery
Publish flows to the public gallery
SLA
Not
available
99.9% 99.9% 99.9%

57. Connectivity Features
Flow
Free
Flow for Office
365 and Flow for
Dynamics 365
Flow Plan 1 -
$5.00/user/mo
Flow Plan 2 -
$15.00/user/mo
Connect to cloud-based services like
Dropbox, Twitter, and Excel
Use premium services like Salesforce
and Common Data Service
Access on-premises data using on-
premises data gateway
Create custom APIs to connect to your
own systems (per user)
1 1 Unlimited Unlimited

58. Management Features
Flow Free Flow for Office
365 and Flow for
Dynamics 365
Flow Plan 1 -
$5.00/user/mo
Flow Plan 2 -
$15.00/user/mo
Create environments to deploy your
flows (per user)
2
Collaborate with co-workers on flows
(coming soon)
View flow usage across your company
(coming soon)
Establish company policies regarding the
usage of different connections and flows

59. Microsoft Flow accounts may have up to 50 flows each,15
custom APIs, 20 connections per API and 100 connections total.
External Connection throttling may fail the flow
Too many environments are difficult for users
across your organization to share resources.
Flows cannot write to Lookup, Choice, People and
Groups, and Taxonomy fields in SharePoint lists.
It does not currently support email addresses ending in
.gov and .mil.
Limitations

60. Support for images, attachments, and multi-value fields
Flow integration for document libraries
Flows for selected items in SharePoint
Enhanced mobile Flow integration
Windows Phone support
Publishing the flow within the organization, co-author the
flow and custom groups in DLP
Coming
Soon !

61. SharePoint Workflow Microsoft Flow
 Complex Business Logic
 SharePoint Context
 Daily Business Process
 Cloud Context

62. References - I
Description Link
Getting Started
https://flow.microsoft.com/en-us/documentation/getting-started/
Webinars
https://flow.microsoft.com/en-us/blog/category/webinars/
Channel 9
1. https://channel9.msdn.com/Events/Ignite/2016/BRK3311
2. https://channel9.msdn.com/Events/Ignite/2016/BRK2160
YouTube Channel
https://www.youtube.com/watch?v=B1QUo3GiO9Y&index=1&list=PL8nfc9haGeb55I9wL9Q
nWyHp3ctU2_ThF
Flow Updates https://flow.microsoft.com/en-us/blog/category/product-updates/
Mobile App https://www.youtube.com/watch?v=XN5FpyAhbc0&feature=youtu.be
More Help https://flow.microsoft.com/en-us/support/

63. References - II
Description Link
Embed Flow Templates https://flow.microsoft.com/en-us/blog/extend-web-site-application/
Call REST API https://flow.microsoft.com/en-us/blog/call-flow-restapi/
Power BI Integration
1. https://blogs.msdn.microsoft.com/charles_sterling/2016/10/17/how-to-create-and-
customize-applications-with-powerapps-with-laura-onu-webinar-1020-10am-pst/
2. https://powerbi.microsoft.com/en-us/documentation/powerbi-service-flow-integration/
Custom API
1. https://flow.microsoft.com/en-us/blog/customapi-walkthrough/
2. https://flow.microsoft.com/en-us/documentation/customapi-web-api-tutorial/
Install and Manage Gateways https://flow.microsoft.com/en-us/documentation/gateway-manage/
Environment Regions
1. https://flow.microsoft.com/en-us/documentation/regions-overview/
2. http://o365datacentermap.azurewebsites.net/

64. Flow T-Shirt to flow with
the best question 

65. THANK
YOU !
diptichhatrapati@gmail.com
@dips84
http://sharepointrun.com