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#arcindia
Events
Session Delivery: Ms. Sharan Suri & Mr. Deepit Gupta
#arcindia
What are the kind of alumni events that
you do currently?
#arcindia
Process of doing an Event
Identify your
stakeholder
Type of
event
Objective
of doing
an event
Planning
an event
Execution
Follow up
on post
event
formalities
#arcindia
Professional
Social
Educational
Why are you doing it?
What do you want to get out of it?
Alumni
Faculty
Students
Institution
Parents & Spouses of alumni
Process of doing an Event
Stakeholders
Type of Event
Objective
#arcindia
Effective team management
Dry runs
Pull off the event!
Feedback form
Thank you emails/gifts
Notice period of event given to stakeholders
Ideal time for planning
Process of doing an Event
Planning
Execution
Follow up
#arcindia
Types of events according to
Stakeholders
Alumni
• External
workshops
• Alumni
Reunions
• Sports
events
• Educational
• Travel
Groups
Students
• Alumni
interactions
• Resume &
Skill building
workshops
• Project
evaluations
& mentoring
Faculty
• Faculty
development
programmes
Institution
• Curriculum
revision
workshops
• Industry
connect
events
Parents of
Alumni
• Networking
event
#arcindia
Alumni Engagement Events @ ISB
Alumni-Alumni Connect Events
Lifelong learning Workshops
Industry Connect Events
Faculty Interactions
Informal Networking events
CSR events
Equinox-Annual Alumni Networking & Connect Event
Solstice-Annual Alumni Reunion Event
#arcindia
Alumni-Student Connect Events
Orientation Week
Industry Knowledge Sessions
Resume Review Sessions
Mock Interview Sessions
Mentorship Programme
Alumni Engagement Events @ ISB
#arcindia
Alumni-School Connect Events
Admission Interviews
Campus Recruitments
Alumni Engagement Events @ ISB
#arcindia
Check List
Description Yes/No
Content
•Identifying key objectives/theme
•Identifying speakers and blocking their time
•Updating Agenda
Marketing & Communication
•Sending Invites/Publishing events details on Website
•Uploading event details on FB/LinkedIn/Alumni Portal
•SMS reminders/Telephonic follow ups
•Designing of banners, backdrops, standees
#arcindia
Check List
Description Yes/No
Logistics
•Blocking Venues
•Travel & Accommodation
•F&B arrangements
•IT requirements (Registration Link/AV)
•Signage
•Printing & Stationery
Follow up
•Collect Feedback
•Event Report to be made and published
•Pictures/Videos to be shared with all participants
•Thank you mailers to be sent
#arcindia
Key Pointers
Try to freeze on your yearly event calendar way in
advance
Identify human resources/teams to draw out event
planning activities
Include every small activity in your checklist so that you
don’t miss out on any little thing
Even the smallest seminar, lunch or get together needs to
be managed professionally in order to secure a positive
outcome
Ensure that you take necessary approvals on budgets
#arcindia
Key Pointers (Cont).
 Share Emergency contact details with all delegates
Do not forget to attach a networking aspect to every
event
Every event must have an anchor or MoC
Feedback and Knowledge management are extremely
important
#arcindia
Activity
#arcindia
Divide yourselves into groups of 3
Share your story with fellow delegates
Question: What kind of unique alumni events are
done by your alumni office?
Activity
#arcindia
Thank You!

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ARC [Colleges] - Events

  • 1. #arcindia Events Session Delivery: Ms. Sharan Suri & Mr. Deepit Gupta
  • 2. #arcindia What are the kind of alumni events that you do currently?
  • 3. #arcindia Process of doing an Event Identify your stakeholder Type of event Objective of doing an event Planning an event Execution Follow up on post event formalities
  • 4. #arcindia Professional Social Educational Why are you doing it? What do you want to get out of it? Alumni Faculty Students Institution Parents & Spouses of alumni Process of doing an Event Stakeholders Type of Event Objective
  • 5. #arcindia Effective team management Dry runs Pull off the event! Feedback form Thank you emails/gifts Notice period of event given to stakeholders Ideal time for planning Process of doing an Event Planning Execution Follow up
  • 6. #arcindia Types of events according to Stakeholders Alumni • External workshops • Alumni Reunions • Sports events • Educational • Travel Groups Students • Alumni interactions • Resume & Skill building workshops • Project evaluations & mentoring Faculty • Faculty development programmes Institution • Curriculum revision workshops • Industry connect events Parents of Alumni • Networking event
  • 7. #arcindia Alumni Engagement Events @ ISB Alumni-Alumni Connect Events Lifelong learning Workshops Industry Connect Events Faculty Interactions Informal Networking events CSR events Equinox-Annual Alumni Networking & Connect Event Solstice-Annual Alumni Reunion Event
  • 8. #arcindia Alumni-Student Connect Events Orientation Week Industry Knowledge Sessions Resume Review Sessions Mock Interview Sessions Mentorship Programme Alumni Engagement Events @ ISB
  • 9. #arcindia Alumni-School Connect Events Admission Interviews Campus Recruitments Alumni Engagement Events @ ISB
  • 10. #arcindia Check List Description Yes/No Content •Identifying key objectives/theme •Identifying speakers and blocking their time •Updating Agenda Marketing & Communication •Sending Invites/Publishing events details on Website •Uploading event details on FB/LinkedIn/Alumni Portal •SMS reminders/Telephonic follow ups •Designing of banners, backdrops, standees
  • 11. #arcindia Check List Description Yes/No Logistics •Blocking Venues •Travel & Accommodation •F&B arrangements •IT requirements (Registration Link/AV) •Signage •Printing & Stationery Follow up •Collect Feedback •Event Report to be made and published •Pictures/Videos to be shared with all participants •Thank you mailers to be sent
  • 12. #arcindia Key Pointers Try to freeze on your yearly event calendar way in advance Identify human resources/teams to draw out event planning activities Include every small activity in your checklist so that you don’t miss out on any little thing Even the smallest seminar, lunch or get together needs to be managed professionally in order to secure a positive outcome Ensure that you take necessary approvals on budgets
  • 13. #arcindia Key Pointers (Cont).  Share Emergency contact details with all delegates Do not forget to attach a networking aspect to every event Every event must have an anchor or MoC Feedback and Knowledge management are extremely important
  • 15. #arcindia Divide yourselves into groups of 3 Share your story with fellow delegates Question: What kind of unique alumni events are done by your alumni office? Activity

Editor's Notes

  1. Just share pointers. Explain in next 2 slides.
  2. AlumniExternal workshops – Doing events where alumni can benefit directly (Sharan can share about ISB doing such events). IIM B hosts industry stalwarts and invites alumni to attend those seminars/workshops.Parents of alumni – Inviting parents along with the alum for social events on campus can help increase chances of contribution. More than 45% of colleges have data of parents of alumni in a survey conducted by Primary Research Group (Findings in their book called College Alumni Relations Benchmarks)
  3. Division can happen based on the seating plan. Each table can discuss among themselves (Can be done on the spot).Ask some of them to share!
  4. Can ask for questions (If any)