Joanne Regalbuto has over 20 years of experience as an executive assistant and administrative professional with expertise in Microsoft Office, scheduling, expense reporting, and customer service. She is currently a contract executive assistant at FINRA where she manages calendars, screens calls, prepares materials for meetings, and assists multiple executives. Previously, she held senior administrative roles at HSBC Securities and Wells Fargo Capital Finance where she supported high-level executives through tasks like travel planning, expense reports, and meeting coordination. She has extensive experience with software like Outlook, Concur, SharePoint, and compliance systems.

1. Joanne Regalbuto
1963 61 Street Brooklyn, NY 11204  917-385-1937  jregal1031@yahoo.com
SKILLS: Microsoft Windows 10 – Advanced Outlook –Word – Excel –PowerPoint. Advanced Administrative Experience in WF
Internal Software such as: StaplesLink, HRG/Concur Expense Management, UPS Campus, Live Meeting and Video Conferencing,
Lucas, Precise and DTS. Extremely knowledgeable in CT Lien, and Visio Graphics, SharePoint, CRM, Buy Smart, Lotus Notes.
EXPERIENCE
FINRA (Financial Industry Regulatory Authority) – Contract Position October 2015 – Present
Executive Assistant – Chairman & CEO, EVP, Regulatory Operations
 Heavy and complied calendar management with scheduling meeting/conference rooms in Outlook.
 Coordinate and planned detailed travel international and domestic in Concur.
 Screen all incoming calls.
 Monitor CEO email and reply as needed.
 Prepare materials for Board Meeting
 Backup Executive Assistantswhen out of office
 Work on special projects as needed
HSBC Securities (USA) – Contract Position July 2015 – October 2015
SeniorExecutive Administrative Assistant - Global Markets – Co-Head MD, Resources Energy Group and team, Family Office team,
and Head of Financial Institutions and team.
 Heavy calendar management with scheduling meeting/conference rooms in Lotus Notes.
 Coordinate and planned detailed travel international and domestic in Amex Concur.
 Ordered office supplies, business cards/stationary and blackberry equipment as needed.
 Process onboarding of new hire with IT, Telephone in GSR system.
 Prepared heavy/detailed expense reports in Buy Smarts.
 Backup Executive Assistantswhen out of office.
 Work on special projects as needed.
Wells Fargo Capital Finance, New York, NY August 1999 –February 2015
SeniorAdministrative Assistant/Officer to SVP, Business Finance Northeast Regional Manager
and NY Business Finance team of 11, Backup Loan Origination,Underwriters and Compliance Coordinator
 Provided outstanding administrative support consistently and accurately by being highly organized while using my strong writt en
and oral communication skills.
 Responsible for obtaining and accurately compiling monthly loan reports to seniormanagement under tight deadlines.
 Coordinated and planned detailed travel itinerary.
 Heavy calendar management in Outlook.
 Processed/code all client invoices to accounts payable for payment.
 Planned and facilitated onsite and offsite meetings including location and catering.
 Liaison between customers and senior management on incoming calls. Handled and prioritized requests for customers with senior
management. Provided outstanding customerservice.
 Prepared detailed expense reports for senior management and relationship managers.
 Understand and supported Compliance regulations. Backup Compliance Coordinator for the New York Portfolio. Requires for
the maintenance compliance of the LDA section of the RM 120 Day checklist. Review administrator work to ensure documents
are scanned to shared network drives with naming convention,original documents filed in compliance folders, and inputted int o
DTS in Precise. Consistent training and updates required.
 Uploaded/Posted documents to SharePoint.
 Worked closely with Relationship Managers to obtain renewal of insurance certificates, UCC and searches.
 Managed Stock Certificates/Vehicle Registrations. Inputted information into Precise to generate reports.
 Backup office manager with maintaining the facility and working with building management, prioritize workload
 Ordered office supplies, business cards/stationary and blackberry equipment as needed.
 Uploaded Closed Deals Report from CRM for head of Loan Origination.
 Coordinated annual roadshowfor CEO of Wells Fargo Capital Finance.
The Institute for Community Living, Inc., New York, NY February 1994 – August 1999
Administrative Assistant to the CFO, Executive Assistant, Secretary of SVP
 Generated spreadsheets.
 Created organizational charts for CEO.
 Utilized Dictaphone of meetings.
 Attended MSO committee meetings.

2.  Updated policies and important documents.
 Assisted in ordering office supplies and maintained office copy equipment.
 Trained employees in new computer software.
CERTIFICATIONS
 Wells Fargo Capital Finance Diversity Council Committee July 2013 - November 2015
 Recipient of the Above and Beyond Award. October 2014
 Recipient of the Front Line Award. October 2012
 Annual Compliance Training. June 2011
 Administrative Leadership Development Courses 2009/2010
 Member of the Best Practice Council. September 2004/2005
EDUCATION
 John Dewey High School
 Grace Institute (certificate only)
References Upon Request