The document presents information on a project presentation about applying a management information system (MIS) in the textile industry of Bangladesh. It discusses the objectives of the project which are to understand the concept of MIS, its features and functions, implementation process, scope of application in textile industries, and advantages and limitations. It also provides details about various aspects of developing and implementing an MIS like the resources, activities, development approaches, implementation steps, available software, and applications in areas like business, sales, production, quality, materials, finance, and human resources management.

1. PROJECT PRESENTATION ON
APPLICATION OF MANAGEMENT INFORMATION SYSTEM (MIS)
IN TEXTILE INDUSTRY OF BANGLADESH
Supervising Teacher
MD.AHASHAN HABIB
Lecturer, Department of Textile Management & Business Studies
Prepared By
NAME ID NO. SESSION
MD. RAKIB HASAN 2008-1-171 2010-2011
MD. MAJHARUL ISLAM 2008-1-178 2010-2011
MD. FAHADUL ISLAM 2008-1-200 2010-2011

2. •To know about the concept & meaning of Management Information
System ( MIS )
•To know about the features & functions of MIS
•To know about the implementation process of MIS
•To know about the scope of application of MIS in textile industries of
Bangladesh
•To know about the advantages & limitations of MIS
•To suggest necessary recommendations for the improvement in the
performance of MIS
OBJECTIVE OF THE PROJECT

3. Un-processed collection or representation of raw facts,
concepts, opinions or instructions in any medium or
form, including textual, numerical, graphic, narrative or
audiovisual forms in a manner suitable for
communication, interpretation or processing by humans
or by automatic means.
DATA

4. The interpretation of data based on its context, an
assembly of data in a comprehensive form capable
of communication and use. Information is the
result of processing, manipulating and organizing
data which meaning is assigned according to
context.
INFORMATION

5. Data Information
Data is used as input for the
computer system
Information is the output of data
Data is unprocessed facts Information is processed data
Data is not specific Information is specific
Data doesn’t carry a meaning Information must carry a logical
meaning
Data is the raw material Information is the product
DATA VS INFORMATION

6. Management
decision making
Production
statistics
Financial
indicators
Customer
satisfaction
and cost of sale
Management
process
Research &
Development
Customer database
Competitor activity
INFORMATION
IMPORTANCE OF INFORMATION

7. By Source -
•Primary information
•Secondary information
•Tertiary information
By Decision Category-
•Operational
•Tactical
•Strategic
TYPES OF INFORMATION

8. •Promptness in availability and updating
• Accuracy
• Precision
• Completeness
• Un-ambiguity
ATTRIBUTES ADDING VALUE TO
QUALITY OF INFORMATION

9. INFORMATION MANAGEMENT PROCESS

10. A set of inter-related components working
together to collect, retrieve, process, store and
distribute information in order to facilitate the
planning, control, coordination, analysis and
decision making in companies and other
organizations
INFORMATION SYSTEM

11. Level -1: Paper Based System
Level - 2: Common Software e.g. Word,
Excel
Level - 3: Database & Analysis
Packages
Level -4: Fully Integrated System
4
3
2
1
LEVELS OF TECHNOLOGY IN IS

12. 1. Operational excellence
2. New products, Services, and Business models
3. Customer and supplier intimacy
4. Improved decision making
5. Competitive advantage
6. Survival
IMPORTANCE OF IS

13. Management Information System (MIS) is a computer
based information system which is basically concerned with
processing data into information which is then communicated to the
various departments in an organization to support the operations, the
management and the decision making function in the organization
Management Information System (MIS)

14. MIS MODEL

15. People Resources:
End users: the people who use the IS or the information from the IS
IS specialists: the people who develop and operate IS
Hardware Resources:
All physical devices used in information processing
Machines, data media, peripherals
Software Resources:
All information processing instructions including programs and procedures
System software, application software and procedures
Data Resources:
Facts about the business transactions
Databases of organized data
Network Resources:
Communications media
Network infrastructure: hardware and software
The Internet, intranets and extranets
MIS RESOURCES

16. MIS ACTIVITIES
•Input of data resources
-Data entry activities
•Processing of data into information
-E.g., calculate, compare, sort, classify, summarize
•Output of information products
-Messages, reports, forms and graphic images
•Storage of data resources
-Data elements and databases
•Control of system performance
-Monitoring and evaluating feedback

17. •Financial Need
•Information Glut
•Constant Change
•Web Service
•User Expectations
•Control on information production
•Automation
•Demand of users as well as staff
•Shortage of Time
NECESSITY OF MIS

18. MIS supports by way of information, to
• Decide the goals and objectives
• Determine the correct status of the future business
• Provide the correct focus for the attention and action of the
management
• Evaluate the performance and give a critical feedback on the strategic
failures
• Provide cost-benefit evaluation to decide on the choice of resources, the
mobilization of resources, and the mix of resources.
•Generate the standards and the yardsticks for measurement and control.
ROLE OF MIS

19. Prototype method:
In the prototype method, initial methods are developed first. Once
implemented, the system is refined and modified as per new
specifications. This iterative process is followed till the system is
accepted by the user.
Life-cycle Approach:
In life cycle approach, the MIS development is carried out through
different phases. The phases are: Feasibility study, Analysis, Design,
Implementation and Review.
DEVELOPMENT OF MIS

20. IMPLEMENTATION OF MIS
Step-1: Implementation Planning
Step-2: Policy & Procedure Revisions
Step-3: Installation: Hardware & Software
Step-4: Modification, Interfaces & Conversion
Step-5: User Training
Step-6: System Testing : Controlled Testing &
Parallel Testing

21. Implementation Schedule: The project team should develop, monitor
and maintain an implementation schedules precisely in order to control
the costs and resources effectively
Staffing for Implementation:
•MIS manager
•Implementation specialist
•Information systems (IS) auditor
•Training co-ordinator
Implementation Planning

22. Computer-related Policies &Procedures
•Data entry policies and procedures
• Timing consideration
•Data updates
•User access
•Security administration
•Data backup
•Disaster recovery planning
Policy & Procedure Revision

23. Modifications: The process of correcting flaws and enhancing the
capability of MIS
Interfaces: MIS also interfaces with other systems :
•Other IS in the company
•IS outside the company
Data conversion: The process of transferring the data from the old
system to the new system. It can be carried out by two techniques:
•Automated data transfer
•Manual data entry
Modifications, Interfaces, Data conversion

24. Issues in Training
•Training plan
•Trainers
•Training media
•Training evaluation
USER TRAINING

25. Controlled Testing
•It uses sample data not the actual data.
•Compares the output (reports, screens, and error messages) to predetermined results
•Should run a series of tests
Parallel Testing
•This test uses the actual data base and compares results with those produced by the
old system.
•Must ensure that the two systems (old system and new system) process the same set
of data and use the same sets of input and output parameters
Acceptance Testing

26. Abas
ACS Optima
Bann
BPCS
Datatex
Intenia Movex
Fashion
JD Edwards
Pointman
SAP
Style Fashion
Some Available MIS Software

27. • Business forecasting, planning and control (Business)
• Sales, distribution, invoicing (Sales)
•Production planning and control (Production)
•Quality control (Quality)
• Material management (Material)
• Finance and accounting (Finance)
• Personnel management (Personnel)
Scope of Application of MIS in Textile Industry

28. •Business forecasting for products, groups, markets.
•Target fixing and allocation.
•Business planning in terms of the resources to execute.
•Strategy formulation, monitoring and control.
•Information base management for management application
Business System

29. •Order processing
•Dispatching and invoicing
•Order analysis, forecasting
•Sales analysis, forecasting and budgeting
•Dealer, distributor management system
•Market/ Customer / Product analysis
•Market research information database
•Marketing personnel management
Sales

30. •Production Planning : BOM, MRP, and capacity planning
•Process sheet, routing.
•Work order generation, scheduling and control.
•Interface of CAD/CAM systems.
•WIP tracking, valuation.
•Collection of unit data for valuation and costing
Production

31. •System of data gathering to assess quality and measure against
standard.
•Analysis of quality by process, material, work centre location.
•Analysis of quality by reasons and action taken.
•Building quality assurance data for equipment/ process/ technology
selection.
•Monitoring quality across the organization from input to output for
operating decisions and business decisions
Quality Control

32. •Purchasing and procurement.
•Goods receipt and issue system.
•Stock management and valuation.
•Inventory analysis.
•Data integration with production, accounts systems.
•Quotation
•Subcontracting
Materials

33. •Ledger, payables and receivables.
•Cash-flow management.
•Loan management, funds management.
•Working capital management.
•Budgeting, planning and control.
•Balance sheet processing.
•Tax management .
•Cost accounting.
•Bank reconciliation.
•Letter of credit management.
Finance

34. •Personnel data management.
•Personnel attendance system, time mgt
•Payroll accounting: salary, wages, incentives, bonus, income tax and
other deductions, and contribution to various public and provident
funds.
•Human resources management: Planning, recruitment, training and
upgradation.
•Personnel cost, projection and planning
Personnel

35. Modules:
•Purchase / Order Module
•Sampling Module
•Pre production Planning Module
•Inventory – Purchase and stock
•Production Control Module
•Sales Module
•Account Module
•Documentation Module
•Payroll Management System Module
•MIS Report Module
MIS : GARMENTS MANUFACTURING
Reports:
•Design Wise Payment
•Balance Stock Statement
•Ledger
•Slips ( Fabricator , Contractor , Cutter , supplier etc.)
•Worker Efficiency
•Over Due Analysis
•Register Report
•In charge Report
•Agent Report
•Rate Analysis
•Purchase Report
•Master Issue Receipt Report
•P & L Report
•Lot Status

36. A SNAP SHORT OF APPLICATION OF MIS SOFTWARE( EVOLVE) IN GARMENTS MANUFACTURING IN FAKIR FASHIONS.

37. Personal History:
•Name
•Address
•Date of birth
•Sex
•Ethnicity
•Contact number
Work History:
•Department
•Job title
•Grade
•Position
•Position history
•Supervisor
•Salary
•Salary history
•Appraisal data
•Benefits selected
Training and Development Achieved: both internally and externally
Career Plans
Skills Inventory:
•Skills
•Special skill
•Education
•Competencies
MIS (HRM) CONTENT

38. •Personal application form
•Appointment letter
•Attendance and leave record
•Appraisal form
•Wage and salary agreement
•Record of sources of recruitment
•Industry data on manpower skills performance.
•Bio-data.
•Production data
Data Resources of MIS ( HRM )

39. •Report on forecast of manpower requirement.
•Reports submitted to the government agencies like income tax office
•Performance appraisal report
•Report on training and development program conducted, their success
and failure
MIS : HRM REPORTS

40. •Higher speed of retrieval and processing of data
•Minimizes information overload
•Higher accuracy of information/report generated
•Better analysis leading to more effective decision making
•Generates new evidence in support of a decision
•Speed up the progress of problem solving
•Improves personal efficiency
•Facilitates interpersonal communication
•Increases organizational control
•Helps automate the managerial processes
MIS : ADVANTAGES

41. •The dynamic nature of MIS makes it difficult for some organizations to keep up with the principles
& strategies
•The implementing & monitoring MIS requires a lot of expertise
•The running of MIS programs tends to be relatively costly
•System may become slow and hard to manage because of large amount of data and lack of technical
staff.
•Failure in following the standardized systems and procedures and deviation from the system
specifications result in incomplete and incorrect information.
•Can not make creative responses as human expert would in unusual circumstances.
•Even with the right MIS tools, very little can be achieved in terms of improving decision-making in
lacking of a well-defined decision making system
MIS : LIMITATIONS

42. •MIS should be designed recognizing the complexity in the business system & it
should be user friendly.
•MIS should be kept under continuous surveillance, so that its open system design can
be modified according to the changing information needs.
•There should be an increased monitoring of MIS so as to avoid falling victims of
unobserved MIS which has dire ramifications.
•Managers and business owners should find a way of tailoring information in a way
that it fits various decision making processes in various businesses
MIS : RECOMMENDATIONS

43. •The management should encourage the effectuation of a mutually interdependent
and balanced MIS where workers and automated systems are handled with due
respect.
•A well-defined decision making system should be fledged in businesses so as to
provide a viable working environment for MIS.
•Business managers must ensure that they employ professional personnel who are
able to ardently run both MIS and the decision making process
MIS : RECOMMENDATIONS

44. THANK YOU ALL