Alyson Curtis has over 15 years of experience providing executive assistance to CEOs, senior executives, and presidents across several industries. She currently works as a senior administrative assistant for HNTB Corporation, where she supports C-level executives and manages calendars, travel, expenses, meetings, and other office needs. Previously, she held executive assistant roles at Child Health Corporation of America, Kauffman Scholars, Inc., Pivot International, Inc., Grindstone Industrial Properties, and The Westport Community Improvement District. Her skills include calendar management, travel arrangements, expense reporting, meeting support, and office administration.

1. Alyson Curtis
7621 Colonial Drive Prairie Village, KS 66208
Phone: (816) 527-7682
acurtis7621@outlook.com
HNTB Corporation 03/2013 to Present
Sr. Administrative Assistant
Support CIO, Sr. Vice President, IT Group Director/ Associate Vice President and 4 Managing Team Directors
• Outlook management, multiple calendars for C Level Executives
• Maintain a meeting cadence for the department (consisting of 120 people)
• Travel arrangements – Sr. VP travels weekly
• Expense reports – reconciling credit card statements and providing reports
• Supported a Pre-ERP (Enterprise Resource Planning) workshop that lasted 9months
• Daily meeting support- ensuring that AV, supplies, refreshments are provided when necessary
• Office supply ordering/ special requests
• Assists in onboarding new staff/ contract employees
Child Health Corporation of America 09/2011 to 9/2012
Executive Administrative Assistant
Supported Solutions Vice President and 3 Medical Program Managers
• Managing virtual meetings with national hospital representatives (i.e. Outlook reminders, meeting notes, loading presentations/ recording to websites)
• Maintaining multiple phone lines for virtual meetings and webinars
• Creating and distributing meeting survey’s to attendees (for aggregating data)
• Tracking and maintaining correspondence with hospitals for 6 CHCA Product programs
• Travel arrangements for bi-annual conferences. Traveling with the team when necessary.
• Certification for doctors and nurses who attended company conferences
• Outlook management for 4 calendars
• Website Maintenance
Kauffman Scholars, Inc. 04/2011 to 9/2011
Administrative Assistant (Temporary Placement)
Supported 2 Senior Vice Presidents and 6 High School Coaches
• Organizing admissions for over 600 Applicants to the 2012 KSI Program
• Tracking the attendance & assignments for 800 Scholars
• Multi-tasking between 2 departments
Pivot International, Inc. 06/2007 to 02/2011 Executive Assistant/ Marketing & Communications
Supported the President and 4 Account Managers
• Maintained confidential information
• Activity Reports and Board of Director updates
• Transcription of minutes for all meetings (formal & informal)
• Kept the calendar for the President & 2 Sales Teams
• Travel arrangements (International & Domestic) for President & 4 Account Managers
• Bank reconciliation/ assistance in AP/AR
• Tradeshows arrangements and market research
• Business Development assistance for President & sales teams-setting appointments/ recommended meetings
• Development and maintenance of database
• Monitoring sales order thru supply chain
• Correspondence with clients
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2. Alyson Curtis
7621 Colonial Drive Prairie Village, KS 66208
Phone: (816) 527-7682
acurtis7621@outlook.com
Grindstone Industrial Properties 04/2005 to 05/2007
Executive Assistant / Marketing Director
Supported the President
• Created and executed all marketing campaigns (postcard announcements, property fliers, press releases, and multi-listing notices)
• Developed a working file system for the office.
• Tracking properties
• Contract development and maintenance
The Westport Community Improvement District 09/2002 to 03/2005
Operations Manager
• Responsible for the initial set up and execution of all events in the Westport area. In addition to organizing neighborhood activities
• Event planning for the Westport area (i.e. The Westport Art Fair, Westport Antique Fair, Pub Crawls)
• Recording meeting minutes for Westport CID Board of Directors
• Accounts payable & receivables, payroll for a staff of twelve, insurance and workman’s compensation research, working
Harrington-Scanlon Roofing Company 01/2000 to 09/2002
Receptionist
Supported the President and 4 Account Managers
• Ordering office supplies
• Travel arrangements
• Writing formal bid letters
• Minor office accounting
• File organization
• Nextel communication for over 100 employees
Education
High School Education, Some College
Over 15 yrs of Executive Assistance for CEOs, Senior Level Executives and Presidents.
• Dictation, Transcription & Meeting Minutes
• Career Track / Fred Pryor Seminars ACT Software Introduction
• Advanced Excel
• Office Management
• Managing Multiple Priorities
Computer experience includes
• Microsoft SharePoint
• Cisco WebEx
• Go To Meeting
• Survey Monkey
• Doodle polls for scheduling meetings
• Microsoft Word, Office, MS Excel
• Outlook
• MS Publisher
• Adobe/ PageMaker and Photo Suite
• Scanning, faxing, and digital camera operation
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