The document outlines the role and responsibilities of an Intern Buddy in AIESEC Indonesia. The Intern Buddy is responsible for ensuring interns have a quality leadership development experience by assisting them, tracking their inner journey, and introducing them to Indonesian culture. Key responsibilities include being a bridge between interns and AIESEC, ensuring quality control of intern experiences, and acting as a friendly face for interns. The document describes the intern buddy process and provides various tools to help intern buddies in tracking interns' personal development plans and evaluations.

1. AIESEC Indonesia
INTERN BUDDY

2. Why is this
important?

3. INTERN
BUDDY
is the person responsible for
enabling intern’s inner journey.
Without this individual there is no
way for AIESEC to ensure, deliver
and measure that interns are
living a challenging and
purposeful experience.

4. Organisation
Value:
Market Value:
To achieve fulfillment of humankind’s
potential through higher quality
experiences by fulfilling the inner and
outer journey of leadership for interns
with a role responsible for developing
and tracking leadership development
of interns
a) Intern: Interns are promised a
leadership development experience. The
Intern Buddy will ensure this
development
b) TN taker: To develop and enable
Interns to fulfill their JD to their best ability
c) Indonesia: Provide better interns to
make impact for Indonesia
Personal Value:
Enable TMP to understand the
relevance of GCDP and exchange to
AIESEC.
Allow members to live a leadership
experience where they are in charge
of the development of others.

5. Intern Buddy Objectives
1
A bridge between the intern, leadership development and AIESEC:
a) He/she needs to assist the intern and makes sure that the intern feels free to discuss
any problems or difficulties he might be facing.
b) He/she needs to ensure that interns are fulfilling the inner journey of their leadership
experience.
Quality Control:
2
a) He/she ensures and tracks that the intern has a quality experience.
b) Consistent and efficient interaction between interns and AIESEC members
A friendly face to introduce Indonesia:
3
a) He/she shows the intern the Indonesia culture, mentality, everyday life and tradition.
b) Helps interns to adjust and integrate themselves easier and faster in the new
environment
c) Facilitates direct relationship for the interns to communicate their needs

6. Intern Buddy Process
Profile/
Application/
Campaign
Recruitment/
Selection
Education/
Induction
Introduction/
Expectation
Setting
Mid-term
Evaluation
Inner
Journey
Tracking
Start-XP
Evaluation
Pickup and
Settling
Inner
Journey
Tracking
End-term
evaluation
Farewell &
Recognition
Showcasing
Impact

7. Profile/
Application/
Campaign
Job Description
Notes:
1. Intern Buddies
should not handle
more than 2 Interns

8. Profile/
Application/
Campaign
Profile
JAN-JUN
iGCDP GOAL
General Rules:
1. If not specified, TMP used as an Intern Buddy should have + 6 months experience.
2. If your LC wants to utilise returned EPs please ensure if have excellent tracking of Intern Buddies and the
expectations are made clear.
3. This is a general guide, if you find that you have some issues such as (my iGCDP OCs are working too hard
during RE to be intern buddies) then you can adjust the intern buddy profile accordingly.
Note:
1.If you have MB or potential MBs that are not IXPs, being an Intern Buddy is an extremely beneficial role for
them to experience exchange and the ‘leading others’ experience to add value to their current or future role.

9. Recruitment/
Selection

10. Recruitment/
Selection

11. Recruitment/
Selection

12. Education/
Induction
Intern Buddy Induction/
Education
Please use the EP LEAD wiki and this PPT for EP Buddy Education to ensure you
have delivered everything.
Since Intern Buddy follow the aforementioned profile, there is only need for a quick review of AIESEC knowledge
and introduction and expectation setting of the role/JD/evaluations etc.

13. Introduction/
Expectation
Setting
Buddy Activities before Arrival
Please use the EP LEAD wiki and this PPT for EP Buddy Education to ensure you
have delivered everything.

14. Pickup and
Settling
Buddy Activities after Arrival

15. Start-XP
Evaluation
1
Personal Development Plan
Fill in Personal Appraisal
a) Fill in Key Activities based on the Job Description and agree on set targets.
b) Create score baed on self or intern buddy evaluation about current pool of skills
c) Fill in CAT Tracking Report based on CAT score of intern
Note: Development Planning should happen during Week 1 of the Intern Experience.

16. Start-XP
Evaluation
2
Personal Development Plan
Self Assessment:
a) Fill in the self assessment, be sure to create a comfortable environment

17. Start-XP
Evaluation
Personal Development Plan
Development Planning:
3
a) Use the self assessment as a guide to fill in the strengths, competencies and skills/
knowledge that the interns want to develop.
b) Ensure that each strength/competency/skill/knowledge have a target/activities and
deadline to support it.

18. Start-XP
Evaluation
4
Personal Development Plan
Other Goals:
a) If there are any other goals related to intern’s personal development, fill add it in the
Other goals tab.

19. Start-XP
Evaluation
5
Weekly Development Focus
Tracker Review:
a) Create Weekly Development Focuses based on previous goals and development areas
assessed and link with JD.

20. Inner
Journey
Tracking
EP Journal

21. Inner
Journey
Tracking
Tracker Review
Tracker Review:
In between Pre-Mid and End-term
evaluations, the Intern Buddy must also
check in with feedback and suggestions
for development for the intern.
Rather than review the entire personal
development plan each week, intern
buddies can focus on this sheet and
review the weekly development focus.

22. Mid-term Evaluation
Mid-term
Evaluation
1
2
Update Personal Appraisal
a) Update achieved key activities based on completion of tasks and adjustment of Job
Description/ Intern Activities
b) Create score baed on self or intern buddy evaluation about pool of skills
c) Insert Overall Feedback
Self Assessment:
a) Review the self assessment, is there anything the Intern wishes to add?
Development Planning:
3
4
a) Check the deadlines for strengths, competency building and skill and development
b) Following deadline fill Output from achievement of task or further actions needed.
Other Goals:
a) If there are any other goals related to intern’s personal development, fill add it in the
Other goals tab.

23. Inner
Journey
Tracking
EP Journal

24. Inner
Journey
Tracking
Tracker Review
Tracker Review:
In between Pre-Mid and End-term
evaluations, the Intern Buddy must also
check in with feedback and suggestions
for development for the intern.
Rather than review the entire personal
development plan each week, intern
buddies can focus on this sheet and
review the weekly development focus.

25. End-term
evaluation
1
2
3
4
Personal Development Plan
Update Personal Appraisal
a) Update achieved key activities based on completion of tasks and adjustment of Job
Description/ Intern Activities
b) Create score baed on self or intern buddy evaluation about pool of skills
c) Inform Intern to fill CAT and record Post-CAT score
c) Insert Overall Feedback
Self Assessment:
a) Review the self assessment, is there anything the Intern wishes to add as they finish
their experience for them to complete at home?
Development Planning:
a) Check the deadlines for strengths, competency building and skill and development,
what is left to be completed?
b) For the deadlines achieved, what is the output? eg. Intern has improved in their CAT
score by 20%
c) Are there any further actions needed following a deadline or missed deadline?
Other Goals:
a) What was the goal achievement, assess by the individual and assess by the Intern
buddy.

26. Farewell &
Recognition
Certificates
1. All recognition for EPs will be based on the Personal Appraisal and Personal Development Plan. Therefore
make sure that the certificates are created. For certificate templates please check the wiki
http://www.myaiesec.net/content/viewwiki.do?contentid=10288851
2. Ensure that your Intern buddies have/attend a farewell party (usually organized by the OC)

27. Tools for Intern Buddies
Intern Buddy Complete
Guide
EP LEAD Wiki:
http://www.myaiesec.net/
content/viewwiki.do?
contentid=10288851
Intern Buddy Tracking Tool
Intern Personal
Development Plan