A typical administrative clerk job description be included elements such as: administrative clerk duties, administrative clerk qualifications, administrative clerk traits, administrative clerk job information, administrative clerk templates, administrative clerk work conditions…

1. administrative clerk job
description
A typical administrative clerk job description be included elements such as:
administrative clerk duties, administrative clerk qualifications, administrative
clerk traits, administrative clerk job information, administrative clerk templates,
administrative clerk work conditions…
Other useful materials for administrative clerk career:
• administrativemanagement123.com/23-free-ebooks-for-administrative-management
• administrativemanagement123.com/215-free-administrative-forms
• administrativemanagement123.com/top-84-administrative-KPIs
• administrativemanagement123.com/top-17-administrative-management-job-descriptions
• administrativemanagement123.com/98-administrative-interview-questions-and-
answers

2. Key duties/responsibilities for administrative clerk
1. Answers and directs incoming calls in a professional, efficient and effective
manner to ensure timely telephone communications.
2. Greets and assists visitors and job applicants; screen and/or announce to
appropriate manager.
3. Prepares and coordinates all FedEx shipments as required; sends routers and
information to Illinois three times per week; sorts and delivers all incoming
4. Routes, tracks, and completes final awards for the Ideas Unlimited program.
5. Compiles data and runs reports for a variety of requirements; formulates new
spreadsheets and databases as needed.
6. Codes all invoices for billing and forwards to manager for approval.
7. Conducts inventory of office supplies and warehouse uniform items; generates
orders to stay within budgeted amounts and obtains approval from appropriate
manager prior to ordering.
8. Uses online application system to track, screen, and update all applications.
9. Assists admin clerk with reporting from the Taleo system to keep up to date
records on applicants.
10. Closely works with Human Resources team in providing customer service to our
employees .
11. Handles a significant amount of confidential information with dignity and respect.

3. Key job qualifications for administrative clerk
1. 2 years of professional administrative support experience required
2. High School Diploma or equivalent required; associates or Bachelor’s
degree preferred
3. Customer service experience
4. Ability to work independently
5. Strong organizational skills
6. Advanced computer skills, including Microsoft Word, Excel, Outlook;
PowerPoint and/or AS400 skills highly desirable, as is the ability to learn
other software systems
7. Work the required schedule, work at the specific location required,
complete Penske employment application, submit to a background
investigation (to include past employment, education, and criminal
history) and drug screening are required

4. Format for administrative clerk job description
A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisor’s title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
• Knowledg/education.
• Skill requirements.
• Experience.
• Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
• Environmental conditions
• Job hazards / safety
• Machine, tools and equipments

5. KSA model in setting up job description
1. What is KSA model?
KSA model is a competency model of individual. KSA is the same KSAO.
KSA include Knowledge, Skills and Abilities (also called KSAs model) that an
applicant must have to perform successfully in the position.
2. Components of KSA:
Knowledge
• A body of information needed to perform a task.
• For example, Human Resources Knowledge include knowledge of personnel
recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Skills
• Skills are the proficiency to perform a certain task.
• For example, skill in operating computer peripherals such as printers.
Abilities
• Abilities are an underlying, enduring trait useful for performing tasks.
• For example, oral comprehension – the ability to listen to and understand
information and ideas presented through spoken words and sentences.

6. Materials for administrative clerk career:
Other useful materials for administrative
management that available at
administrativemanagement123.com
• Top free ebooks for administrative management
• Top free tools and techniques for administrative
management
• Top skills for administrative management
• Top free administrative job description
templates
• 5 steps to writer write an effective
administrative job description
• 12 tips to write administrative job description
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

7. Useful materials (continue…)
• Top 14 career objectives
• Top 12 career promotion tips
• Top 15 ways to search jobs
• Top 7 cover letter samples
• Top 8 resume samples
• 110 administrative interview questions
with answers
• 13 types of interview questions and how
to solve them
• 11 performance appraisal methods
(includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Top 12 salary negotiation tips
• Top 9 tips to get high salary

8. Fields related to administrative clerk:
The above job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, marketing, media, mining, nhs, non
technical, oil and gas, offshore, pharmaceutical, real estate, retail, research,
human resources, telecommunications, technology, technical, senior, digital,
software, web, clinical, hr, infrastructure, business, erp, creative, ict, hvac,
sales, quality management, uk, implementation, network, operations,
architectural, environmental, crm, website, interactive, security, supply chain,
logistics, training, project management, administrative management…
The above job description also can be used for job title levels: entry level
administrative clerk, junior administrative clerk, senior administrative clerk…