A typical administrative associate job description be included elements such as: administrative associate duties, administrative associate qualifications, administrative associate traits, administrative associate job information, administrative associate templates, administrative associate work conditions…

1. administrative associate job
description
A typical administrative associate job description be included elements such as:
administrative associate duties, administrative associate qualifications,
administrative associate traits, administrative associate job information,
administrative associate templates, administrative associate work conditions…
Other useful materials for administrative associate career:
• administrativemanagement123.com/23-free-ebooks-for-administrative-management
• administrativemanagement123.com/215-free-administrative-forms
• administrativemanagement123.com/top-84-administrative-KPIs
• administrativemanagement123.com/top-17-administrative-management-job-descriptions
• administrativemanagement123.com/98-administrative-interview-questions-and-
answers

2. Key duties/responsibilities for administrative associate
1. Monitor closely all non-sponsored financial records to ensure that each transaction
is charged to appropriate account. Reconcile budget statements, correct
inaccuracies, investigate and resolve discrepancies in a timely manner. Keep
faculty apprised of fund activity and fund balances.
2. Work in cooperation with Engineering Research Administration for faculty's grants
and contracts.
3. Prepare budgets and financial projections.
4. Schedule meetings with multiple time constraints
5. Arrange domestic and international travel, details often complicated and quickly
changing.
6. Initiate visa applications for visiting faculty and scholars, communicate with the
visitor and the Bechtel International Center for timely visa submission and
approval.
7. Prepare and monitor annual equipment maintenance contracts
8. Train and assist members of the research groups the process of purchasing and
using the Oracle Financial System
9. Prepare and monitor annual equipment maintenance contracts
10. Review and verify purchases expensed on the research groups' purchasing card
within the allowable time frame
11. Process reimbursements in a timely manner

3. Key job qualifications for administrative associate
1. AA/AS degree and five years of administrative experience, or
combination of education and relevant experience.
2. Advanced computer skills and demonstrated experience with office
software and email applications.
3. Demonstrated success in following through and completing projects
4. Excellent organizational skills and attention to detail.
5. Excellent verbal and written communications skills.
6. Excellent customer service and interpersonal skills.
7. Ability to prioritize and multi-task.
8. Ability to take initiative and ownership of projects
9. Ability to routinely and independently exercise sound judgment in making
decisions.
10. Successfully pass a background check (Criminal, Education, Employment
Verification).

4. Format for administrative associate job description
A typical job description includes 4
main part as follows:
1. Job information
This part includes: job title, reporting
relationships, department, job
location, manager/supervisor’s title,
job code, purpose and objective of the
job.
2. List of main task
3. Contents of Job Specifications
• Knowledg/education.
• Skill requirements.
• Experience.
• Abilities. Ability include physical
ability, metal ability, aptitudes.
4. Contents of working conditions
• Environmental conditions
• Job hazards / safety
• Machine, tools and equipments

5. KSA model in setting up job description
1. What is KSA model?
KSA model is a competency model of individual. KSA is the same KSAO.
KSA include Knowledge, Skills and Abilities (also called KSAs model) that an
applicant must have to perform successfully in the position.
2. Components of KSA:
Knowledge
• A body of information needed to perform a task.
• For example, Human Resources Knowledge include knowledge of personnel
recruitment, selection, training, compensation and benefits, labor relations and
negotiation, and personnel information systems.
Skills
• Skills are the proficiency to perform a certain task.
• For example, skill in operating computer peripherals such as printers.
Abilities
• Abilities are an underlying, enduring trait useful for performing tasks.
• For example, oral comprehension – the ability to listen to and understand
information and ideas presented through spoken words and sentences.

6. Materials for administrative associate career:
Other useful materials for administrative
management that available at
administrativemanagement123.com
• Top free ebooks for administrative management
• Top free tools and techniques for administrative
management
• Top skills for administrative management
• Top free administrative job description
templates
• 5 steps to writer write an effective
administrative job description
• 12 tips to write administrative job description
• Top 12 tips for career development
• Top 9 career path tips
• Top 14 career objectives
• Top 12 career promotion tips

7. Useful materials (continue…)
• Top 14 career objectives
• Top 12 career promotion tips
• Top 15 ways to search jobs
• Top 7 cover letter samples
• Top 8 resume samples
• 110 administrative interview questions
with answers
• 13 types of interview questions and how
to solve them
• 11 performance appraisal methods
(includes appraisal templates and forms)
• Top 28 performance appraisal forms
• Top 12 salary negotiation tips
• Top 9 tips to get high salary

8. Fields related to administrative associate:
The above job description can be used for fields as:
construction, manufacturing, healthcare, non profit, advertising, agile,
architecture, automotive, agency, banking, budget, building, business
development, consulting, communication, clinical research, design, software
development, product development, interior design, web development,
engineering, education, events, electrical, exhibition, energy, ngo, finance,
fashion, green card, oil gas, hospital, it, marketing, media, mining, nhs, non
technical, oil and gas, offshore, pharmaceutical, real estate, retail, research,
human resources, telecommunications, technology, technical, senior, digital,
software, web, clinical, hr, infrastructure, business, erp, creative, ict, hvac,
sales, quality management, uk, implementation, network, operations,
architectural, environmental, crm, website, interactive, security, supply chain,
logistics, training, project management, administrative management…
The above job description also can be used for job title levels: entry level
administrative associate, junior administrative associate, senior administrative
associate…