This document outlines the HR policies of Cybage Software Pvt. Ltd., including policies related to employee work hours, leaves, holidays, performance reviews, and more. It details the company's open door policy for employees to provide suggestions to senior management or the HR department. The document also covers bonus structures for the employee referral scheme and performance appraisals that follow a 360 degree review process.

1. HR Policies - Limited company
Author – Pratibha Trivedi

2. Presented By
 SHRADDHA BHARATI 06
 SANKET GADKARI 19
 SHARANJEET KAUR 34
 DARSHAK PANDYA 38
 VINIT SHAH 47
 PRATIBHA TRIVEDI 58
 MANJUNATH TARADI 56

3. SECTION I. Employee Manual
 Employee Manual is a charter of guidelines that
govern the workplace at Cybage Software Pvt. Ltd.
hereinafter referred to as Cybage or Company.
The primary objective of these guidelines is to
enhance & encourage a professional work culture
conducive to employees' satisfaction.

4. A. POLICIES UNDERLINING CYBAGE'S WORK
CULTURE
 1.1 HOURS OF WORK
- Official work timings 9.30 am to 6.30 pm.
- working days are Monday to Friday.
-Support function departments would need to work
on alternate Saturdays or on "Off" days/ holidays as
per instruction from their respective Managers.
- Lunchtime maximum of an hour anytime
between 12.30 pm to 2.00 pm Monday to Friday.

5. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.2. Access Card
- Every employee is issued an access card .
- requested to have their access card at all times
while in office premises.
 Temporary Access Card
 Forgot Access Card
 Lost Access Card

6. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.3 LEAVES
 Planned Leave (Earned Leave) - PL
 Unplanned Leave/ Emergency Leave – UL
 Unauthorized absence from work
 Encashment of Leave
- Planned Leave
- Unplanned Leave

7.  Compensatory Off
 Maternity Leave Policy
- Maternity Leave Benefit
- Extended Maternity Leave
- Termination of Pregnancy or Consequential
Morbid Condition

8. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.4 HOLIDAYS
- 6 standard public holidays for the year 2010
- In addition to 6 fixed holiday, introduced 2 floating
holidays
 Floating Holidays:-
- can be availed any time as per the wish of the
employee, but it is suggested to take this holiday on some
occasion / festival.
- should be applied at least 1 week (7 days) in advance.
- is not encashable and will not be carried forward to the
following year.

9. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.5 SALARY
 Payday
 Tax Computation & Tax Planning

10. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.6 PERFORMANCE APPRAISALS
 1.7 EMPLOYMENT CERTIFICATE

11. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.8 RESIGNATION, TRANSFER AND DISCHARGE
 I. Procedure for Resignation
- Notice Period
- Acceptance of Resignation
- Calculation of the Shortfall Amount
- Leaves during the Notice Period
- Pay Day

12. A. POLICIES UNDERLINING CYBAGE'S
WORK CULTURE
 1.9 MISCELLANEOUS
 Visitor’s Policy
 Library Books/ CDs
 Dress Code
 Proper Utilization of Company Resources
 Dinner Policy
 Telephone Usage
 No Smoking inside company premises

13. B. EXCLUSIVE SERVICE AND OTHER PRIMARY
CONDITIONS OF SERVICE
 EXCLUSIVE SERVICE AND OTHER PRIMARY
CONDITIONS OF SERVICE.
 CONFIDENTIALITY UNDERTAKING
 SYSTEM SECURITY REGULATIONS
 INFORMATION SECURITY
 INTELLECTUAL PROPERTY RIGHTS
 SECRECY

14. C. OPEN DOOR POLICY
Top Level
Senior Management
(Arun/Deepak/Jagat)
Vice Presidents / Heads
Manager / HRD Department
Employee
Bottom Level
 SUGGESTIONS

15. Bonus:
The bonus is payable based on the level the candidate is hired:
II. EMPLOYEE REFERRAL SCHEME
 Eligibility:
 This policy is applicable to all employees of
Cybage Software Pvt. Ltd. except the Vice
Presidents and members of Human Resources
Department.
Levels Amount
Engineer 2,500
Sr. Engineer 7,500
Analyst / Assoc. Mgr 10,000
Sr. Analyst / Manager 12,500
Architect / Sr. Manager & above 15,000

16. Section III - Project Get Together /
Project Party
 Cybage, maintain a healthy work life balance for all
employees.
• Since the mega event ‘Cybage Annual Bash’ is
scheduled in December 09, project parties/get-
togethers should not be planned for December ‘09.
• The Project Parties/Get-togethers for this year can be
availed upto 31st March 2010.
• Along with the Claim Form, attach the list of employees
(with their Employee Codes), attending the get together.
• The claim needs to be approved before you leave for
the party.

17. Section IV - Non-Disclosure
Agreement
 1. DEFINITIONS
 2. NON-DISCLOSURE OF CONFIDENTIAL
INFORMATION
 3. OWNERSHIP OF MATERIALS
 4. NON-COMPETITION
 5. PUBLISHING
 6. FOREIGN TRAVEL
 7. MISCELLANEOUS

18. Section V - Performance Appraisal
 At Cybage we follow a 360 degree
By the time the appraisal process is completed, the employee is expected
to have:
 A clear understanding of the resources needed to do an effective
job.
 A clear and current job description and performance standards in
place.
 Feedback about the performance over the course of the appraisal
period.
 Identified opportunities to improve performance wherever necessary.
 No surprises about performance problems.

19. Section VI - HR HELPDESK
 The HR Helpdesk include features related to the HR
department:
 1. Issue of Appointment letters
2. Proofs (refer to the note below)
3. Suggestions
4. Grievances
5. Others

20. Thank You