The document provides an overview and definitions for the metrics and data reported on the Chapter Dashboard in Civicore. The Dashboard pulls semester and annual data on mentoring activities, including the number of mentees by grade, percentage of mentoring visits reported, average length of matches and time in the program, and survey completion rates. It also summarizes recruiting data on new applicants versus exits each month and exit reasons. Finally, it lists clean-up tasks for active but unmatched mentors and mentees in Civicore.

1. 1
Dashboards 101
All data reported on the Chapter Dashboard is pulled from Civicore for the school year.
Page 1
Annual Metrics
 Pulled from semester data for the corresponding school year
 Shows percent of students in each category that improved or stayed the same
Mentees by Grade Level
 Shows the number of actively matched mentees in each grade level according to data in Civicore
Mentoring Visits
 Shows the percent breakdown of reported mentoring visits for the school year
 Mentees without data entry impact these numbers. All actively matched mentees should have
visits recorded in their data tab in Civicore, regardless of their permission to collect other data.

2. 2
Average Mentoring Visits
 Shows the average visit count for both semesters
Average Months in the Program (mentor and student)
 Shows the time they have been in Civicore, regardless of the length and number of matches the
individual has
Average Match Length
 Shows the average length of matched in terms of months
 Calculated for active matches only
Percent 3 Years or Longer
 Reported in Months
 Shows the percent of matches that have reached 3 (36 months) years out of the potential total
that could have reached 3 years. (i.e. of all matches made prior to 2013, what percent made or
exceeded 36 months in length)
 Numbers are cumulative and ran from 7/1/2013 and before.
Potential Match Information
 Number of matches that could exist based on active matched plus active unmatched mentors,
applied mentors, pending mentors, screened mentors, and on hold mentors.
Survey Data
 Shows the raw number and percent of mentor and mentees completing the annual survey.
 Percent is based on the number of active mentees as reported above in the Mentees By Grade
Level section of the Dashboard.

3. 3
Page 2
Recruiting Dashboard
 This page shows the history of recruiting for the chapter.
 Shown as the difference between new applicants and those that have been exited or made “did
not complete the process”.
 The net increase is the positive or negative difference for that month.
 The Difference Year Prior is difference in net increases for the current month and the same
month in the year prior.
Page 3
Exit Reasons
 Shows all exits and their reason for the corresponding year

4. 4
Page 4
Civicore Clean-Up
 Shows the current state of your chapter in Civicore
 Lists the names of mentors and mentees that need to be:
o Matched, Exited, or DNC (active unmatched mentors, active unmatched mentees, on
hold mentors, on hold mentees)
o Followed up on or Matched Exited (Zero Visits Second Semester)