Accessing the UK Government Horizon 2020 Guarantee

Welcome to our webinar: Accessing the UK
Government Horizon 2020 Guarantee: 12pm
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Agenda
Introduction and Policy Context:
Antony Miller, BEIS, Head of Domestic Policy and Communication, International Research
and Innovation
Accessing the Guarantee: Overview of requirements, reporting and submission process:
Jude Taylor, UKRI
Q&A: Accessing the Guarantee and EU programme legal and financial queries
Panel: Antony Miller, BEIS; Jude Taylor, UKRI; Stephen Alexander, Innovate UK, NCP Legal
and Financial and Mani Sivasegaram, Innovate UK, Head of Europe and Global Strategy
Business readiness for Brexit:
Sean McMahon, BEIS, Senior Policy Adviser, Brexit Business Intelligence & Readiness
Directorate
Q&A

OFFICIAL-SENSITIVE
UK Participation in Horizon 2020 after the
UK leaves the EU
October 2019

OFFICIAL-SENSITIVE
UK Participation in Horizon 2020
• Horizon 2020 is the biggest EU Research and Innovation programme ever with nearly €80 billion of funding
available over 7 years (2014 to 2020). It promises more breakthroughs, discoveries and world-firsts by
taking great ideas from the lab to the market.
• The UK has been a hugely successful participant in Horizon 2020 to date:
v As of end September 2019, the UK has the second highest number of project participations in Horizon
2020, around 12,200 (second only to Germany).
v The UK has secured around €6 billion funding to date (13% of the total, second only to Germany).
October 2019

OFFICIAL-SENSITIVE
October 2019
PRE-BREXIT DEAL BREXIT NO DEAL BREXIT
Continue to participate in
all H2020 calls as a
Member State
Funding received from
EU / H2020
Continue to participate in
H2020 calls in the same way
as a Member state
Funding received from EU /
H2020 for the lifetime of the
project
UK becomes a Third Country,
and can participate in H2020
calls open to Third Countries
(incl leading projects)
UK participants receive funding
from the Government for the
lifetime of the project
UK participation in H2020 under different BREXIT scenarios

Guarantee
FUNDING FOR:
Ongoing UK participation in
all H2020 programmes
(collaborative and mono-
beneficiary)
BID SUBMITTED:
Before Exit (may be evaluated
after Exit by Commission)
ACTIONS:
1) Register on UKRI Portal
2) Await instructions on UKRI
website
3) Get documents ready
In-Flights
FUNDING FOR:
UK Bids submitted to
mono-beneficiary
ERC/MSCA/EIC
Accelerator Schemes
BID SUBMITTED:
Before Exit
Extension
FUNDING FOR:
Successful competitive UK
Bids to Horizon 2020 calls
open to Third Countries
(usually collaborative
schemes)
BID SUBMITTED:
After Exit, until end of 2020
ACTIONS:
1) Work with partners to
produce collaborative bid
for funding
2) Apply to Commission
3) Apply to UKRI for funding
if application judged
successful by Commission
If evaluated by
Commission and
successful
See Actions for
Guarantee
If Commission confirms they
will not be evaluated
ACTION:
1) Follow instructions on
UKRI webpage for
resubmission for assessment
UK Government’s Horizon 2020 Commitments

OFFICIAL-SENSITIVE
October 2019
‘In-flight’ commitment
Please note that the following bids will not be covered by the ‘in-flight’ commitment:
1. UK bids to mono-beneficiary elements of ERC, MSCA and EIC Accelerator that are submitted after
Exit
2. UK bids to calls within ERC and MSCA that the UK can still access as a third country (for
example ERC Synergy, MSCA RISE or MSCA ITNs). As the UK can still access these calls as a third
country, we expect that the Commission will continue to assess these bids and notify applicants of
the outcome. Successful bids will be funded through the guarantee.
3. UK bids to other EU schemes not open to third country participation

OFFICIAL-SENSITIVE
For more information on no deal planning for Horizon 2020, please see:
• The Horizon 2020 Fact Pack
• The Horizon 2020 Technical Notice
• UKRI’s EU Exit web pages
October 2019

Delivery of the H2020
Guarantee and Extension
October 2019

Purpose of today
UK Research and Innovation (UKRI) is delivering specific aspects of
the UK government’s no deal planning for leaving the European
Union (EU).
UKRI has been working closely with government teams over the last
two years to ensure the UK maintains its status as a world leader in
research and innovation.
Today, we’ll share information about how UKRI will deliver the
funding commitment and help you prepare.

Background
• UKRI is the delivery partner for the government’s Horizon 2020
guarantee, if the UK leaves the EU without a deal
• Key operational processes to administer the guarantee were in
place by March 2019
• During Article 50 extension period, the UKRI EU Exit programme
team has been revisiting scenario planning, refining processes
and working with stakeholders.
• We are now on countdown to final preparations, should the UK
leave the EU without a deal

What will UKRI deliver if the UK leaves the
EU without a deal?
ü The Horizon 2020 Guarantee – for successful eligible bids
submitted to Horizon 2020 before Brexit
ü The ‘in flight’ commitment - to ensure that UK bids to mono-
beneficiary elements of ERC, MSCA and the EIC Accelerator are
assessed in all Brexit scenarios
ü The Horizon 2020 Guarantee extension - for successful eligible
UK bids submitted to Horizon 2020 after Brexit and before the
end of 2020

Get ready
You already hold a grant or are
notified of success before Exit
You have submitted an
application to the European
Commission but have not been
informed of the outcome before
Exit
You are thinking of submitting a
bid after EU Exit

Get Ready: You already hold a grant
ü Register all grants on the UKRI portal
ü Gather documents to evidence the status of your grant
ü Assess whether your project is at risk of termination if the UK
becomes a third country after Exit
ü Be aware that the way in which you receive funding will change

Get Ready: What documents will I need?
ü Proof that you hold a grant
ü Proof of your grant amount
ü Proof of any payments already received from the Commission
ü Any financial statements submitted to the Commission since the
last grant payment you received (with proof of submission)
ü Proof of any project costs incurred since your last payment from
the Commission

Get Ready: You are expecting notification
of outcome after EU Exit
ü Identify whether your bid will remain eligible for assessment in
the event of a no deal Exit
ü Gather documents to evidence the status of your grant
ü If you have submitted a bid to a mono-beneficiary element of the
ERC, MSCA, or the EIC Accelerator, follow the ‘in flight’ bid
guidance

Get Ready: Preparing to submit a grant
after EU Exit
ü Identify whether the call you are looking to bid to is open to third
country participation
ü Check the UKRI guidance on the guarantee extension

Onboarding process -
Guarantee

Guarantee
• UKRI will be using its existing systems:
• Joint electronic-Submission (Je-S) system for universities and
UKRI Institutes, Centres and Units
• Innovation Funding Service (IFS) for businesses and other
organisations

Guarantee
• When you submit your documents using IFS or Je-S, UKRI will ‘onboard’
your grant to our grant management systems. Once your grant has been
onboarded, you will be required to sign a contract with UKRI.
• UK beneficiaries should not terminate existing contracts with the EU
and should continue to sign grant agreements if requested to do so by
the Commission.
• Please do not submit documents until invited to do so by UKRI

Payments Process
• Guarantee payments will be made in pounds sterling (£).
• The full remaining euro grant value will be converted into a notional GBP value.
UKRI will provide a currency convertor tool on the UKRI website that will
automatically convert the value of your grant in euros to a notional GBP value.
• This tool uses the average daily European Central Bank (ECB) EUR to GBP rate
over a period relevant to your grant. To ensure you can claim up to your
remaining euro grant value, UKRI will reconcile your spend back to euros
throughout the lifetime of your grant.

Payments Process
• Payments will be made in line with UKRI’s business as usual processes for its
domestic grants.
•Quarterly for HEIs
•On a claims basis for businesses and other organisations
• These payment schedules are different to the standard H2020 grant payment
schedule.

Get ready: Actions you need to take
Step 1: If you are considering submitting a bid to a mono-beneficiary element of
ERC, MSCA or EIC Accelerator, make sure you submit the bid to the European
Commission before EU Exit.
Step 2: Ensure you have proof that your bid has been submitted before Exit
Step 3: Wait for a response from the European Commission
**You don’t need to register in-flight applications on the UKRI portal**

When and how should I apply to UKRI?
• We will provide information via the UKRI website on when and how
to submit your proposal if the Commission notifies you that it will
not continue to assess your bid

Will I be able to submit the same bid that
I submitted to the Commission?
• For ERC and MSCA proposals: UKRI will accept the same proposal in terms of
research activity planned. Full guidance of what documentation you will need to
submit will be provided on the UKRI website, but the substantive proposal
should not change.
• For EIC Accelerator proposals: You will need to make some changes to your
proposal before you re-submit. Further information will be provided in due
course.
• UKRI will accept your proposal in pounds sterling.

How will my proposal be assessed?
• UKRI will aim to manage the independent assessment of bids according to a
similar processes and criteria used by the Commission
• The independent assessment process for each call and an indicative time for a
decision to be made will be provided on the UKRI website after EU Exit

How will I be paid?
• UKRI will use its existing payment processes to deliver inflight funding to
successful projects
• Payments will be made in pounds sterling (£)
• For HEIs payments will be made through Je-S on a quarterly basis
• For businesses and other organisations, payments will be made through IFS on a
claims basis in line with UKRI’s business as usual processes for its domestic
grants
• This payment schedule is different from Horizon 2020

Resources
UKRI Web site https://www.ukri.org/research/international/ukri-eu-
exit/
H2020 Fact Pack https://www.gov.uk/government/publications/uk-
participation-in-horizon-2020-uk-government-overview
EUGrantsFunding@ukri.org

@UKRI_news UK Research and Innovation UK Research and Innovation

Preparing your business for
Brexit
[Date], [Location]
Hosted by [company]
1
Host
company logo

We are here to share information to help you prepare for Exit
Businesses should prepare Three steps you should take
Complete the checker tool on
gov.uk/brexit
Follow checklist of actions in
priority areas for your business
Pass on information to your
suppliers and clients
The UK will leave the EU on 31st October
with or without a deal
Brexit will have immediate consequences
for how businesses trade and operate
You and your supply-chain partners need
to understand the implications and prepare
We are here to talk you through what you
need to do in case of a 'No Deal'
1
2
3

Leaving the EU implies changes across the economy
Importing and exporting
Regulations & standards of goods
Energy and climate
People
Intellectual property
Operating in the EU
European & domestic funding
Transferring personal data
Public sector procurement
Customs, taxes and duties, export and import declarations
Certification and labelling of products and materials, e.g. chemicals
Production and trading of energy and emissions
Travel, immigration, employment and qualifications of EU and UK citizens
Recognition and protection of trademarks, copyright and patents
Establishing business, mergers & acquisitions, judicial cooperation
Future access and guarantees to EU and UK public funding
Transfer of personal data between the UK, EU and select 3rd countries
Provision of goods and services to public bodies in the EU and UK

Many businesses rely on the transfer of personal data
Trading in goods
• Addresses in delivery details
• Bank accounts in order details
Trading in services
• Personnel files in outsourced HR, accounts, back office functions
• Names and addresses of partners and resellers
Cross-border operations
• Intra-company transfers of customer details
• Intra-company transfers of HR personnel detail

Data flows and data protection in a 'No Deal' Brexit
Data protections laws
There will be no immediate change to the UK’s data protection standards. The General Data Protection Regulation
(GDPR) will be brought into UK law and the Information Commissioner will remain the UK’s independent supervisory
authority on data protection.
Data protection standards
The UK is a global leader in strong data protection standards. Protecting the privacy of individuals will continue to be a
priority.
Data transfers out of the UK
The UK Government has committed to allow personal data to continue to flow freely to the EU, EEA, and 'adequate'
third countries without restrictions.
1. What won't change in a 'No Deal' Brexit?

Data flows and data protection in a 'No Deal' Brexit
Transfers to the UK from the EU/EEA
• When the UK leaves the EU, we will become a 'third country' under EU GDPR.
• Transfers from the EEA will become restricted and require additional legal safeguards.
• UK and EU organisations will need to ensure their data transfers are lawful through additional steps.
Transfers to the UK from ‘adequate' states
• 12 of the 13 relevant countries/territories have publicly announced that transfers will continue as before.
2. What will change in a 'No Deal' Brexit?

Actions to prepare for data changes
Find out if your organisation receives personal data from the EU/EEA.
Check gov.uk/brexit for specific data protection guidance.
If so, consult Information Commissioner’s Office guidance to ensure appropriate measures are in
place. The Information Commissioner’s Office has created step-by-step guidance to help you
prepare your organisation, visit ico.org.uk/brexit.
You can take action now to prepare for data changes:

Importing and exporting in a 'No Deal'
Tariffs & duties
The UK will implement the
Temporary Tariff Regime, a short-
term tariff policy that will be applied
for up to 12 months
Customs processes
Customs declarations required for
UK-EU trade
Please visit gov.uk/brexit for full information
VAT
Postponed accounting will be
introduced for imports from the EU
and Rest of the World

Exporting and importing
How this will change post-Exit
What this means for businesses
Today, businesses can trade between the UK and EU with minimal restrictions.
The UK will trade with the EU on the same basis that it trades with much of the rest of the world - so tariffs,
quotas, checks and regulation will now apply
• Similar changes will apply to trade with many non-EU countries, e.g. Japan
Visit gov.uk for step-by-step guidance on importing and exporting from the EU, including:
• Make sure you and/or your suppliers have an EORI number
• Decide if you will make customs declarations yourself or if you need to appoint a customs agent to make
declarations on your behalf
• Check the rate of duty and tax (incl. VAT on exports) you will be liable to pay
• Consider applying for duty deferment if you import regularly
• Check if you are subject to other regulations that are changing, e.g. labelling
You may also need to check on gov.uk/brexit if the UK has signed a trade continuity agreement or Mutual
Recognition Agreement with the country you trade with.

Actions to prepare for border changes
Businesses who trade with the EU need to act now to ensure that they are prepared in the event of a no
deal EU exit.
Apply for a UK EORI number and check if you need an EU EORI.
If you import, apply for Transitional Simplified Procedures (TSP) to make it easier.
Agree responsibilities with your customs agent and logistics provider for each part of the process
and update your contracts to reflect this.
Confirm you can complete each data field in customs declarations.
Identify software for submitting documents, if you do not use a customs agent.

People in a 'No Deal'
Please visit gov.uk/brexit for full information
EU/EEA/Swiss
citizens moving to the
UK after 31 October
To stay in the UK
beyond 31 December
2020, they will need to
apply for European
Temporary Leave to
Remain
EU/EEA/Swiss
citizens already in the
UK
To continue living,
working and studying in
the UK after 31
December 2020, they
will need to apply to the
EU Settlement Scheme
Business
travel
No visa
requirements for
short term business
travel
Recognition of
qualifications
Reciprocal
recognition no
longer applies

No changes expected for short-term business travel to UK but check
rules in EU
Short-term travel to the UK will remain largely unchanged until a new immigration system is in place from 2021. EU rules
will vary in each Member State. You should ensure your passport has at least 6 months validity on the day of travel. If
you renewed your current passport before the previous one expired extra months may have been added to its expiry
date. Any extra months on your passport over 10 years may not count towards the 6 months needed.
• In the short-term, EU citizens arriving after 31 October 2019 will still be able to come to the UK for
visits or short stays as they do now, and border crossing arrangements will not change.
• If they wish to stay after 31 December 2020, EU, EEA and Swiss citizens and their families will need
to apply for European Temporary Leave to Remain (ETLR).
• The EU will allow UK citizens to travel to the EU for 90 days in any 180 days for business meetings,
training, sports and cultural events, and short-term study.
• If you are undertaking activity outside of these areas or intend to stay for more than 90 days in any
180-day period, you should check in the country you are travelling to whether you will need a visa,
work permit or other documentation.
Use the signposting information on gov.uk/brexit and check with your local immigration authorities for more information
on UK to EU business travel.

EU Settlement Scheme
In a no deal exit, EU EEA and Swiss citizens and their family members living in the UK by 31 October 2019 can apply
to the EU Settlement Scheme. They have until 31 December 2020 to apply.
The Scheme enables EU citizens to obtain the status they will require in order to live, work and study in the UK after
Brexit. It is a free, online application. Applicants only need to complete three key steps – prove their identity, show that
they live in the UK, and declare any criminal convictions.
• Applicants who have been continuously resident in the UK for >5 years usually receive settled status
• Applicants who have been continuously resident in the UK for <5 years usually receive pre-settled status, a
pathway to settled status
Both pre-settled and settled status allow successful applicants to continue to live, work and study in the UK after
Brexit.

EU Settled and Pre-Settled Status Scheme
Pre-Settled Status (Euro TLR):
• European temporary leave to remain is a temporary UK immigration status that will allow EU, EEA and Swiss citizens
who move to the UK after Brexit to continue living, working and studying in the UK after 31 December 2020.
• Citizens will need to apply for Euro TLR if they want to stay in the UK after 31 December 2020.
• Citizens will be able to apply for Euro TLR when the scheme opens after the UK leaves the EU without a deal.
The EU Settled and Pre-Settled Status Scheme will affect any business that employs EU citizens
What employers should do
• Support employees by sharing Scheme information e.g. use the Employer's toolkit.
• Continue to carry out current right to work checks on EU, EEA and Swiss citizens as now.
• Continue to accept EU/EEA/Swiss passports/national ID/digital status as evidence.
What employers should not do
• Monitor whether staff have applied to the Scheme or check the status of current employees.
• Discriminate against EU citizens either as a prospective or current employer.
• Feel obliged to interpret government information or provide immigration advice.

Mutual recognition of professional qualifications will stop
If the UK leaves the EU without a deal, there will be no system of mutual recognition of professional qualifications
between the EU and the UK.
The UK will introduce a new system for the recognition of EEA and Swiss professional qualifications.
• Recognition decisions made before Brexit will not be affected.
• Applications in progress before Brexit will follow pre-Brexit rules, as far as possible.
• UK regulators will be required to recognise EU, EEA and Swiss qualifications which are of an equivalent
standard to UK qualifications.
Professionals with UK qualifications will no longer be able to rely on EU law for their recognition:
• This may affect you, your employees or your service providers.
• Recognition decisions made before Brexit are not affected.
Check the detailed guidance ‘Providing services including those of a qualified professional after Brexit’ on gov.uk/brexit
and check your appropriate regulators for restrictions on UK services.
UKEU
UK EU

16
https://www.gov.uk/get-ready-brexit-check
gov.uk/brexit has the information businesses need

Close
Questions: EUGrantsFunding@ukri.org
Register your grants (s) on the portal: https://apply-for-innovation-
funding.service.gov.uk/eu-grant/overview
UKRI Website: https://www.ukri.org/research/international/ukri-eu-exit/
H2020 Technical Notice: https://www.gov.uk/guidance/horizon-2020-funding-after-brexit
H2020 Fact Pack https://www.gov.uk/government/publications/uk-participation-in-
horizon-2020-uk-government-overview/uk-participation-in-horizon-2020-after-Brexit

Accessing the UK Government Horizon 2020 Guarantee

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