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SBRI competition: Sort and Segregate Nuclear Waste
The document outlines a briefing webinar for the SBIR Phase 1 competition focused on innovative solutions for sorting and segregating nuclear waste, offering up to £3.9 million in funding. It details eligibility criteria, application processes, key dates, and expected outputs, emphasizing the potential for partnerships and the requirement for projects to improve waste management efficiency. The aims are to support technical innovation in nuclear decommissioning, ultimately enhancing safety and reducing costs within the sector.
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SBRI competition: Sort and Segregate Nuclear Waste
- 1. Applicant briefing Date: 25August 2020, 14.00-16.00 • The webinar will be starting at 2pm. We are currently on mute, whilst waiting for more people to join. We will conduct a sound check before the briefing starts. • If you have any audio issues, please dial in from a fixed line. Sort and segregate nuclear waste: SBRI phase 1
- 2. www.ktn-uk.org ray.chegwin@ktn-uk.org 07896 846982 Ray Chegwin KnowledgeTransfer Manager, Nuclear
- 4. Webinar protocol Due tothe large number of people registered, all participants will be muted. Test your speakers and connect your audio – use the ‘join audio’ icon in the bottom left or join by phone using the numbers in the joining instructions. Chat box. If you have any technical problems, use the chat box to talk to the host, Shelley Astrop. Q&A box. Please use the Q&A box to type in your questions for the presenters – you can do this during or after the presentations. Don’t use the Q&A box for technical problems. Please note, this webinar is being recorded and will be available via the KTN website.
- 5. Agenda • 14.00 Welcomeand introduction, Ray Chegwin, KTN • 14.10 SBRI, Background, eligibility Derek Allen, Innovate UK • 14.35 Intro to NDA & Competition scope Sara Huntingdon (NDA), Hilary Royston-Bishop (Sellafield Ltd) & Ben Taylor, (Magnox Ltd) • 15.05 Q&A • 15.20 IFS system and application process Abbie Wood, (Innovate UK) • 15.40 KTN support & Meeting Mojo, Ray Chegwin, (KTN) • 15.50 Q&A • 16.00 Close
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- 7. • Innovate UKhas worked successfully with the Nuclear Decommissioning Authority driving innovation into the nuclear decommissioning sector, jointly funding over 100 organisations, investing more than £30m in innovation support • Successfully getting innovative technologies adopted on nuclear sites that make decommissioning faster, cheaper and safer • A similar, previous SBRI competition in 2017 should lead to full scale decommissioning trials at Sellafield and entry of new innovative organisations into the supply chain • This new SBRI competition will provide up to £3.9m for innovative projects to sort and segregate nuclear waste in a faster, safer, cheaper way. Background
- 8. The Challenge…… insimple terms. See it Sort it Store it £3.9mavailable todevelopanintegrated autonomoussystem
- 9. Who could engage? Imagerecognition Artificial intelligenceSensors Logistics Big data Advanced imaging Virtual realityRobotics
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- 11. SBRI Overview SBRI (SmallBusiness Research Initiative) is a structured process enabling the Public Sector to engage with Innovative Suppliers • Helping Public Sector solve some of its key challenges • Using innovation to achieve step function improvements • Accelerating commercialisation of ideas • Provide a route to market • Supporting the development of innovative companies • Provide a lead customer/R&D partner • Provide funding & credibility for fund raising
- 12. SBRI Examples Innovate UK:Retrofit of the future MOD: Lightweight soldier NHS: Paediatric non-invasive surgery BEIS Energy Efficient Whitehall Innovate UK/NDA/BEIS: Integrated Innovation for Nuclear Decommissioning
- 13. SBRI Key Features Normallya 2 Phase competition • Phase 1- feasibility studies • Phase 2- prototype testing and demonstration Development Contracts • 100% funded R&D (procurement contract for R&D Services) • UK implementation of EU pre-commercial procurement Contract with Prime Supplier • who may choose to sub contract but remains accountable IP rests with Supplier • Certain usage rights with Public Sector • Companies are encouraged to exploit IP and will be assessed on this basis
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- 15. Competition Structure &Size Phase 1 (Feasibility) Phase 2 (Prototype development & demonstration) This Competition Restricted to successful Phase 1 projects Total Phase Funding £600k (inc VAT) £3.3m (inc VAT) Project Size (inc VAT) Up to £60K (inc VAT) Up to £900k (inc VAT) Anticipated Project length Up to 3 months Up to 15 months Outputs Technical feasibility study Full scale demonstration
- 16. Project eligibility Leadcan be an organisation (legal entity) of any size or type Research and Technology Organisations (RTOs), Academic institutions and registered charities can apply to lead but must demonstrate a route to market including a plan to commercialise the results Contracts are awarded only to individual organisations but specific tasks can be subcontracted to benefit the overall project Your work must fulfil the scope of the competition and benefit UK public sector or businesses Project cost Up to £60,000 including VAT Project length Up to 3 months Eligibility criteria 1
- 17. The scale andbreadth of scope of this challenge is unlikely to be solved by a single organisation We are therefore encouraging partnerships to form which will be led by a nominated lead contractor (the applicant) with others acting as subcontractors to tackle the full scope However, this is not mandatory Eligibility criteria (2)
- 18. There isno limit on the number of applications you can submit as a lead contractor There is no limit on the number of applications you can be named in as a sub-contractor Lead contractors can be named as subcontractors in another application and vice-versa However, if you are successful in more than one application, you must be in a position to resource and complete all projects. Innovate UK will check this. Eligibility criteria (3)
- 19. Resubmission Not aresubmission A resubmission is: an application Innovate UK judges as not materially different from one you've submitted before (but it can be updated based on the assessors' feedback) A brand-new application/project/idea that you have not previously submitted into an Innovate UK competition OR A previously unsuccessful or ineligible application: has been updated based on assessor feedback and is materially different from the application submitted before and fits with the scope of this competition Resubmissions This competition does allow resubmissions
- 20. Other Innovate UKprojects • If you have an outstanding final claim and/or Independent Accountant Report (IAR) on a live Innovate UK project, you will not be eligible to apply for grant funding in this competition, as a lead or a partner organisation. • If you applied to a previous competition as the lead or sole company and were awarded funding by Innovate UK, but did not make a substantial effort to exploit that award, we will award no more funding to you.
- 21. The SBRI Phase1 Process Selected projects approved and contracts awarded Phase 1 contract executed and technical feasibility report issued PHASE 1 March-May 2021 Initial Application 17 Aug-11 Nov Jan-Feb 2021 Assessed Nov-Dec 2020 Entry into phase 2 June 2021
- 22. Outputs of phase1 At the end of phase 1 you must: Produce a technical feasibility study including: • a technical specification • detailed methodology • project plan • costs for phase 2 This will form part of your application into phase 2 A template will be made available in the contract of successful applicants
- 23. Milestone Dates Competition Opens17 August 2020 Briefing Event 25 August 2020 Submission Deadline 11 November 2020, 11.00am Applicants informed 15 January 2021 Project Start 1 March 2021 Key Dates A link to this webinar recording will appear in the dates tab on the competition site
- 24. August 2020 Sort andSegregate Nuclear Waste Context, Scope and Examples Sara Huntingdon, Nuclear Decommissioning Authority Hilary Royston-Bishop, Sellafield Ltd Ben Taylor, Magnox Ltd
- 25. Our Mission We’re cleaningup the UK’s earliest nuclear sites safely, securely and cost-effectively with care for people and the environment. Our work to clean up the UK’s nuclear legacy is the largest, most important environmental restoration project in Europe. And our mission is so long-term that it spans the next century and beyond. Investing in Technology and Innovation Development is fundamental to our strategy. We’re accountable for challenges that demand unique, innovative and safe engineering solutions. 17 nuclear sites 1,046 hectares of nuclear licensed land 11 businesses 15,000 employees Dounreay Hunterston A Sellafield LLW Repository Wylfa Hinkley Point A Oldbury Berkeley Trawsfynydd Winfrith Harwell Dungeness A Sizewell A Chapelcross Springfields Capenhurst Bradwell Businesses Sellafield Ltd Magnox Ltd Dounreay Site Restoration Ltd LLW Repository Ltd Springfields Fuels Ltd Capenhurst
- 26. NDA’s Grand Challengesfor Technical Innovation Reducing our waste and reshaping the waste hierarchy Intelligent infrastructure Moving humans away from harm Digital delivery
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- 28. Scope What is it? Howdo we sort and segregate the waste without touching it? How do we pack it? How do we manage the records? How do we integrate it together?
- 29. Scope For this competitionyour project must: • reduce waste by prioritising its recycling over its disposal • reduce the number of waste sorting and segregation processes carried out by humans • increase the productivity of the processes • be scalable and transferable
- 30. The pile ofwaste… • Steel offcuts (stainless, mild, galvanised, painted, pipework, solid pieces) • Aluminium • Rubble • Graphite • Soil • Plastic hoses • Asbestos • Man Made Mineral Fibres • Rubber (e.g. Wellington boots, tyres) • Plastics (e.g. bottles, gloves) • Aerosols • Batteries • Powders
- 31. Scope Your solution mustbe able to address all the following: • determine the composition, size, shape, and surface area of the material • sort and segregate the waste by radioactive classification and material type • detect the type and intensity of the radioactivity present using existing technology • remotely move the waste and pack it into the appropriate container ensuring the space used is optimised • collect and analyse data and images, and retain accurate records
- 32. Out of Scope Wewill not fund: • development of new robots • development of new radiation sensors • additional size reduction or cutting of items • development of new technologies where solutions already exist and can be used • projects that do not fully meet the scope of the competition • projects that cannot complete a full-scale demonstration in a non-radioactive environment in phase 2 by January 2023
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- 35. Magnox 12sites 2 in Scotland 8in England 2 in Wales 22reactors
- 36. Waste is ourbusiness More than 44,000m3 of Intermediate Level Waste to process ×17
- 37. Reactor decommissioning –Trawsfynydd
- 38. Magnox examples Mild steeldiagrid and boilers Stainless steel Graphite from the reactor coreThermal insulation
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- 42. Competition page -review criteria
- 43. Applicant: create anaccount To create your account: UK based businesses - Use Companies House lookup as it speeds up our checks by providing your company number and you are unable to enter it at a later date Research organisations, academics & Universities - Enter your information manually
- 44. Project Details • ApplicationTeam - Contributors: Invite colleagues from your own organisation to help you complete your application • Application Details - Title, Timescales • Equality, diversity and inclusion survey • Project Summary - Short summary and objectives of the project including what is innovative about it, how it meets the scope of the competition • Public Description - Description of your project which will be published if you are successful • Scope - Description of how your proposal fully meets the scope of the competition.
- 45. Application form Question 1Approach and innovation (30% of marks) Question 2 Team and expertise (20%) Question 3 Planning, management and risks (20%) Question 4 Route to market and commercialisation (15%) Question 5 Costs and value for money (15%) Q3 mandatory project plan or Gantt chart appendix Application Questions Detailed Guidance available on IFS Q1 optional appendix Q5 mandatory milestone template
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- 47. VAT Registered **If youselect ‘yes’ that you are VAT registered the innovation funding service will automatically add VAT. If you are VAT registered please select yes but enter your costs excluding VAT. If you are VAT exempt, then you can quote without VAT, but you will not be able to increase invoice values to cover VAT later on.
- 48. Ineligible: • Dividends • Bonuses •Non productive time Eligible: • Staff working directly on project • Paid by PAYE • NI, pension, non- discretionary costs Labour
- 49. Overheads Innovate UK’s definition:additional costs and operational expenses incurred directly as a result of the project. These could include additional costs for administrative staff, general IT, rent and utilities Indirect (administration) overheads • please ensure they are additional and directly attributable to the delivery of the project Direct overheads • E.g. office utilities, IT infrastructure, laptop provision not covered by capital usage • must be directly attributable to the project • Provide detailed breakdown together with methodology/basis of apportionment
- 50. Material costs Please beclear on what the materials are, just putting consumables doesn’t provide enough detail and we will request more information should you be successful
- 51. Capital equipment usage Eligible: •Used in the project or shared with day-to-day production Calculations will need to be in line with your accounting practices. Even if the equipment is depreciated fully over the life of the project this must be added under capital equipment.
- 52. Subcontractors Eligible: • Justified andquantified • If you’re sub-contracting to a parent or sister company, please ensure you list at cost and do not include profit.
- 53. Travel & subsistence Eligible: Costsmust be directly linked to the project Please breakdown your costs as follows: • Travel • Accommodation • Subsistence If you have an annual trip to visit the parent company this is not an eligible cost
- 54. Other costs Eligible: • Coststhat could not be added under previous headings. • Do not double count • Your costs should not include a profit element
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- 56. Submit your applicationearly! Be aware of the potential for last minute technical issues!
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- 58. Application assessment All applicationsare assessed by independent assessors drawn from industry and academia What do they look for? • Clear and concise answers • The right amount of information • not too much detail • no assumptions • Quantification and justification • A proposal that presents a viable opportunity for growth, a level of innovation that necessitates public sector investment and has the right team and approach to be successful Keep your assessors engaged and interested in your proposal. You want them to be fascinated and excited by your idea!
- 59. Note on feedback •The feedback is compiled using the written comments of the independent assessors who review and assess the applications. • It is intended to be constructive in nature and to highlight both the strong as well as the weak areas of your application. • Please bear in mind that because applications are assessed by a number of assessors, you may receive information which appears to be conflicting. This may reflect their different interpretations of the proposal that you submitted. • It must also be noted that some proposals may appear to have been favourably assessed based on their comments, in such instances it could be that your proposal simply fell below the funding threshold, with others achieving a higher merit score overall.
- 60. Scoring We review scoresand feedback to check assessors are adhering to our guidelines and scoring fairly. In some cases, where we feel a score is unjust and not supported by feedback, we may remove that score as an outlier and update the total score for the application. Please be aware that both low and high outliers may be removed and as a result scores may increase or decrease. If outliers are removed we are unable to reflect this change in the scores you receive as part of your feedback due to this decision being completed outside the system
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- 62. Project setup for successfulapplicants
- 63. If you aresuccessful in the application phase, costs and company information will be reviewed as part of our due diligence checks before issue of the contract. You will also be issued with a new project number. Successful applicants
- 64. Project setup • Youwill receive a contract to sign not a grant offer letter • Review the draft contract now as terms are not amendable • Be ready to sign and turn around the contract very quickly • Payments for SBRI are normally triggered by achieving milestones • However, in phase 1 we are simplifying payments in 2 instalments 1. 25% on completion of kick off meeting and approval of project plan in month 1 2. 75% on completion of the end of phase 1 report (end month 3) • There is no Consortium Agreement needed • Changes are managed by Contract Variation Form rather than Project Change Requests
- 65. Customer Support Services: 0300321 4357 (Mon-Fri, 9am to 11:30am and 2pm to 4:30pm support@innovateuk.ukri.org Knowledge Transfer Network: www.ktn-uk.co.uk Innovate UK: https://www.gov.uk/government/organisations/innovate-uk More Information
- 66. Meeting Mojo forthe Sort and Segregate Nuclear Waste SBRI Online networking tool Powerful networking Online messaging Book virtual 1-2-1 video meetings Discuss project opportunities Facilitate introductions Upload your profile, search other users’ profiles Open between 9am - 4.30pm on Wednesday 26 August for 1:1 meetings
- 67. Meeting Mojo forthe Sort and Segregate Nuclear Waste SBRI
- 68. ©KTN All rightsreserved | www.ktn-uk.org KTN, Ray Chegwin ray.chegwin@ktn-uk.org 07896 846982 Innovate UK support@innovateuk.ukri.org Sign up for 1-2-1 meetings https://nuclear-sbri.meeting-mojo.com/ Continue the conversation
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Editor's Notes
- #9 Imagine a room with a pile of lego on the floor You cant enter the room You need to develop an integrated system that can: enter the room see what the pile looks like (size, shape, colour and material) sort it into different colours, sizes or shapes pick each individual piece up and store it in different containers, optimizing the packing space And there’s £3.9m available to do it!
- #10 Much of the technology needed to tackle this challenge is available in the sectors shown in this slide The challenge is very much about how you can integrate the technologies onto a platform to carry out the full scope of the project autonomously
- #12 Tackling challenges that are costing the tax payer significant amounts of money Through providing a contract for R&D services SBRI enables all of the following:
- #14 Skim through IP read the draft contract that is available once you start your application The T&Cs are not negotiable
- #16 This is a 2 phase competition. This briefing covers the application process into Phase 1 In phase 1 we expect to fund ~10 projects up to £60k inc VAT Phase 2 will only be open to the highest ranked projects at the end of Phase 1 and subject to quality, we expect to fund up to 4 demonstrators
- #17 For this competition: To lead a project, you can be an organisation of any size or type RTOs or academics can lead but must demonstrate they have a clear route to market Contracts are awarded to a single lead contractor who can subcontract work For Phase 1-Project costs up to £60,000 and up to 3 months in duration
- #18 We are encouraging a lead contractor- sub contractor(s) arrangement to solve this multifaceted approach to solve the challenge However , it is not mandatory if a single organization can provide a fully integrated solution
- #19 You can submit more than 1 application as a lead contractor You can be a named subcontractor in as many projects as you want You can be a lead contractor in one project and a named subcontractor in others But- you must be able to deliver and resource if you are successful in more than 1 application. IUK will check this
- #20 Innovate classes a resubmission as an application not materially different from one you’ve submitted before Your application is classified as a resubmission if it was previously deemed out of scope for another competition. However if you were previously ineligible, for example having project costs over the funding limits, this wouldn’t be deemed a resubmission
- #22 Phase 2 will open in June 2021 to successful phase 1 applicants only Contracts for phase 2 will start towards the end of 2021 and last for 15 months
- #24 These are the key dates to bear in mind for this competition. Please note that the submission deadline is at 11am on the dot. IFS will automatically close and so at 11:01 applications can’t be submitted. We strongly recommend that you submit your application as early as possible as traffic will be high on deadline day Please contact customer support in advance of the deadline if you experience any difficulties with submitting your application so that we can assist you in good time
- #30 DEREK – did you move this to your section?
- #42 To apply for a competition, you will need to create an account. If you’ve applied for previous competitions on IFS, you can simply sign in. You can use Companies House lookup to search for your organisation to save typing in the name and address. If you are not on companies house you can manually enter your information. We recommend that research organisations and academics/unis manually enter your information so that you’re not listed as a business on IFS and ensure you receive the correct funding
- #45 To apply for a competition, you will need to create an account. If you’ve applied for previous competitions on IFS, you can simply sign in. You can use Companies House lookup to search for your organisation to save typing in the name and address. If you are not on companies house you can manually enter your information. We recommend that research organisations and academics/unis manually enter your information so that you’re not listed as a business on IFS and ensure you receive the correct funding
- #46 Overview of first section ‘Project Details’: Here you can invite in colleagues from your own organisation only to help you complete the application. NB. Subcontractors will not have access to IFS so the lead contractor will enter their info Application Details: Please insert the duration of your project – it must be no more than 3 months for this phase. Equality diversity and inclusion survey – we are currently asking all our applicants to complete this survey, but please be aware you can select ‘prefer not to say’ to the questions if you’re not comfortable answering them. Project Summary: Describe your project and highlight what’s innovative about it. Key to setting the scene for the Assessors as it gives them an overview Give details of the lead organisation and List any organisations you have named as subcontractors. Public Description: Published if your project is successful – please be aware of confidentiality here Scope: It’s important that your project is within scope to receive funding, please use this field to justify how your project fits the scope.
- #47 Section 2: Application questions. 5 questions. Can be found under the ‘how to apply’ tab There are 5 questions. Each question is scored and carries a different weighting and word limit-please read the guidance Please note: very detailed guidance is associated with each question on IFS You can attach appendices to some of the questions as shown for Q1,3 &5
- #49 As this is a Contract, all costs should include VAT. The value of phase1 contracts is up to £60,000 inclusive of VAT Therefore, if you are VAT registered, your costs must include VAT and the total cost you quote in this section must be the same as in Question 5
- #50 Labour costs: enter the role within the project, gross annual salary, the number of staff and the days to be spent on the project. IFS will calculate the total costs. If you have multiple people in the same role, on the same average salary, enter this in the “Role within project” field. If an employee is part time, you should enter their costs as full time equivalent. You can adjust the working days per year from the default if this is different for your project. Please note that dividends, bonuses and non productive time are not eligible as labour costs When making grant claims against labour costs, actual costs claimed must be supported with timesheets.
- #51 We define overheads as: Additional costs and operational expenses incurred directly as a result of the project. These could include additional costs for administrative staff, general IT, rent and utilities We class indirect (administration) overheads as those costs associated with back office functions (such as finance, HR,) whose primary function is to support the running of a business. They can only claim a portion of their time and their work needs to be additional to the delivery of the project (not BAU). Typically, these costs are not directly related to a particular product or service production. Direct overheads are costs associated with staff working directly on the project. E.g, laptops, desks, office facilities We supply a simple form into which you can list out each type of direct overhead together with the methodology/basis of apportionment to this particular project. Again these overheads would not be incurred if the project does not happen.
- #52 Enter and describe what materials you intend to use on the project, the volume and the cost. The materials listed must be project specific. Please provide as much information as possible, for example just putting consumables, £10,000 doesn't provide enough detail and if you are successful, our project finance team will ask you to provide more information. Any items which you would usually depreciate as per your company’s policy, should be listed in capital usage. Materials supplied by associated companies or subcontracted from other consortium members must be listed at cost, excluding any profit element or margin
- #53 Here you’ll need to describe how you’re using the equipment, whether it is new or existing, the new purchase cost, how long you are depreciating it over, and the residual value at the end. These calculations need to be in line with your accounting practices.
- #54 Sub-contractors. If this cost is going to be significant, you will need to justify who, why and what you need them for, both here and in your application. It’s important that you justify the use of subcontractors within your application as the assessors do not see this level of financial detail, they only see the total cost. If you use a parent or sister company, please ensure you list at cost and do not include profit.
- #55 Travel & Subsistence. Here you would include things such as any essential meetings that need to happen during the project. You cannot include any sales and marketing activity as this is ineligible. Travel costs must be at economy travel only. You should be prepared to provide a breakdown of these costs if the project finance reviewer asks for more detail – for example they might require you to split a trip into its subsistence, accommodation and travel components.
- #56 Other costs – please check the finance guide for what costs can be included here. If you are unsure, please do not hesitate to contact customer support Any other costs which don’t fit the previous categories. For example: Training directly attributable to the project Licensing new technologies Patent filing costs for new IP – SMEs up to £7,500 Please ensure there is no double counting and all costs are justified
- #58 When you have completed your application form, you submit it on IFS We’re able to track site usage and submission uploads. This table shows an example of the number of applicants submitting their proposals each hour leading up to the 11am deadline. As you can see, the majority of applicants leave it to the final hours. We strongly recommend submitting your application early, in good time, to avoid any last minute technical issues . Please don’t leave to the last minute!
- #60 The application is assessed. This involves a scope check, then review by up to 5 independent assessors and feedback collation into a final score Assessors tell us that they want clarity, detail, justification and to see that the applicant has presented a viable opportunity for growth, with an exciting innovation where public funding will make a real difference to developing their idea, and that they have the right people and the right approach to run a successful project and exploit the results. Answer the questions in the guidance so that the assessor can award you the maximum marks – even if you have a fantastic idea, if you don’t answer the questions you won’t score well. Make sure your application reads well - you want to keep the assessors engaged and interested in your proposal, and get them excited about your idea. They may be reading lots of applications, so make yours stand out!
- #61 Read from slide
- #62 Read from slide
- #63 The lead will be notified when your feedback is available. They would log onto their IFS dashboard to view the feedback.
- #65 Read from slide
- #66 Normally SBRI pays against milestones, 3 months in arrears Due to current circumstances, for phase 1 only we have simplified payments 25% on successful completion of kick off meeting and sign off of project plan by your Monitoring Officer (Month 1) 74% on completion of phase 1 report (Month 3)