The document discusses the process of school form delivery through Common App and Naviance. It provides statistics on usage, such as over 14 million forms submitted through Common App. The summary describes the journey a school form takes - from when an applicant enters their high school and releases FERPA, to inviting recommenders who receive an email to create an account. The recommender can then view status and submit forms, which are sent to Common App and matched to the applicant. A similar process is described for Naviance, including letters of recommendation and transcript requests.

2. Department
Presenter(s)
Date
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Follow That Form
Behind the Scenes of Document Delivery
May 7, 2015
Sugath Karunaratne, Training Specialist, Common App
Michele Paganin, Associate Dir., End User Support, Common App
Dr. Su Hallenbeck, Director of Product Marketing, Naviance
Kim Oppelt, Community Relations Manager, Naviance

3. Department
Presenter(s)
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Agenda
• Common App Experience
• Naviance Experience
• Issue Resolution
• Q&A

4. Department
Presenter(s)
Date
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2013-14 RECOMMENDER STATS
24,919 high schools represented
14,186,147 online school forms submitted
386,673 unique recommenders

5. Department
Presenter(s)
Date
5
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Journey? (Cycle?) of a School Form
Applicant

6. Department
Presenter(s)
Date
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Applicants
The HS entered in the
Education section
determines if a school
form is submitted via a
Common App account or
a Naviance eDocs
account.
The ‘Current or Most
Recent School’ must be
completed before
applicants are able to
complete the FERPA
Release Authorization.

7. Department
Presenter(s)
Date
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Applicants
The FERPA Release
Authorization must be
completed before
applicants are able to
invite Recommenders to
submit the school forms.

8. Department
Presenter(s)
Date
8
‘
Applicants
Students that attend a
High School that uses
Common App to submit
forms will invite all
recommenders in his/her
Common App account.

9. Department
Presenter(s)
Date
9
‘
Applicants
Students that attend a
High School that uses
Naviance eDocs to
submit forms will invite all
recommenders in his/her
Naviance account.

10. Department
Presenter(s)
Date
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Journey (Cycle) of a School Form
Applicant Recommender

11. Department
Presenter(s)
Date
11
‘
Recommenders
The HS entered in the
Education section
determines if a school
form is submitted via a
Common App account or
a Naviance eDocs
account.

12. Department
Presenter(s)
Date
12
‘
Recommenders
Once recommenders are
invited by the applicant an
email is triggered to him/her
with instructions on how to
create the Common App
account.

13. Department
Presenter(s)
Date
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Recommenders
Recommenders are able to view the status of all applications, school forms and FERPA decision for each applicant.

14. Department
Presenter(s)
Date
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Journey (Cycle) of a School Form
Applicant Recommender

15. Department
Presenter(s)
Date
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Common App
After the recommender
successfully submits the
form it is sent to
Common App and
matched to the
applicants account.
Applicants are able to
see the status of each
form in the
Recommenders and
FERPA section of the
application.

16. Department
Presenter(s)
Date
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Journey (Cycle) of a School Form
Applicant Recommender Members

17. Department
Presenter(s)
Date
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‘

18. Department
Presenter(s)
Date
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2013-14 Naviance eDocs Stats
8300+ high schools represented
21.7 million school forms sent
4.7 million applications tracked

19. Department
Presenter(s)
Date
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Journey? (Cycle?) of a School Form
Applicant

20. Department
Presenter(s)
Date
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Letter of Rec Request

21. Department
Presenter(s)
Date
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Journey (Cycle) of a School Form
Applicant Recommender

22. Department
Presenter(s)
Date
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Transcript Request Queue

23. Department
Presenter(s)
Date
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Student eDocs Form Management

24. Department
Presenter(s)
Date
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Teacher LOR Form

25. Department
Presenter(s)
Date
25
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eDocs Form Submission

26. Department
Presenter(s)
Date
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eDocs Submission Confirmation

27. Department
Presenter(s)
Date
27
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Journey (Cycle) of a School Form
Applicant Recommender