This document provides a brief guide to conducting a Lean Coffee meeting with 11 steps: 1. Create a board with 3 columns: Ready, Doing, Done for listing and prioritizing ideas. 2. Populate the Ready column with ideas from the group. 3. Introduce yourselves in 1-2 sentences each. 4. Give 1-2 sentence topic introductions. 5. Vote on ideas (2 votes each). 6. Prioritize the Ready column. 7. Set an 8 minute timer to discuss the first topic in the Doing column. 8. Use a "Roman vote" (up, middle, down votes) to decide whether to continue or change

1. A Brief Guide To #LeanCoffee
* Instructions for finding coffee and a table not included

2. Step 1: Create your board

3. Step 2:
Ask your
group to
populate
the
“Ready”
column
with
ideas

4. Step 3: Identify yourself
In turn, ask each person to introduce themselves in 1-2 sentences.

5. Step 4:
Review
the topics
– Have
each
person
give a 1-2
sentence
intro to
their topic

6. Step 5:
Vote on
the
ideas.
Each
person
gets two
votes
(tick
marks)

7. Step 6: Prioritize your backlog

8. Step 7:
Set a
timer for
8
minutes
Tip: for iPhone,
Untime is a great
#LeanCoffee timer

9. Step 8: Move the first topic into
“Doing” and start talking!

10. Step 8: When 8
minutes is up, do a
quick “Roman
Vote”
Up = Keep talking
Middle = Unsure
Down = Next topic

11. Mostly
up =
Another
four
minutes

12. Half up /
Half
down =
Another
two
minutes

13. Step 9: Thumbs down = Next
Topic

14. Step 10: <Repeat>

15. Step 10: <Repeat>

16. Step 11: 5 min before ending: Takeways
In turn, ask each person to say 1-2 sentences on their
takeaways from the session.

17. Summary
1.
2.
3.
4.
5.
6.
7.
8.
9.
3 columns: Ready; Doing; Done
Put ideas in “Ready”
Introduce yourselves
Topic reviews: 1-2 sentences
Vote (2 votes each)
Prioritize the “Ready” column
Set an 8 minute timer
Move the first item into “Doing” and start talking
“Roman Vote”.
Up = keep going (4 minutes) ,
Middle = ambivalent (2 minutes)
Down = next topic
10.Repeat
11.5 minutes left? 1-2 sentence takeaways

18. For more information: www.leancoffee.org
Thanks to Adam Yuret for all the #LeanCoffee teachings and tips.
Steve Rogalsky
@SROGALSKY
WINNIPEGAGILIST.BLOGSPOT.COM
PROTEGRA.COM