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50 years of Indian National Bibliography (1958-
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1
50 years of Indian National Bibliography (1958-2008): A
critical study
Maitrayee Ghosh
P.K.Kelkar Library
Indian Institute of Technology
Kanpur, India
Meeting: 77. Bibliography
WORLD LIBRARY AND INFORMATION CONGRESS: 75TH IFLA GENERAL CONFERENCE AND COUNCIL
23-27 August 2009, Milan, Italy
http://www.ifla.org/annual-conference/ifla75/index.htm
Abstract:
This article discusses the strength and weakness of the bibliographic coverage of INB,
multiplicity of language/script; and compares INB with few prominent bibliographies in the
world. Indian National Bibliography is affected with the disease of sluggishness in
publication and incomplete coverage. The author narrates ICT application and level of
success that INB has achieved with regard to its update ness, comprehensiveness;
international usage and traces the workflow in publication process viz. use of Libsys version
IV (customized); transliteration using diacritical marks and use of GIST (Graphics and
Intelligence based Script Technology) to overcome language problems etc. Currently Central
Reference Library is working towards implementation of UNICODE and discarding GIST to
facilitate international cooperation and data exchange. The author tries to examine all
aspects with special emphasis on remedial measures to be followed to improve currency and
coverage.
1. Introduction:
India is a multilingual country with rich cultural heritage; the large number of multilingual
materials reflects India’s diverse culture and social history which make the task of developing
an efficient national bibliographic system difficult. A country with one language and single
script has obvious advantages in producing the national bibliography more economically than
a country where the national imprint appears in several languages and multiple scripts. Indian
National Bibliography (INB) has been conceived as an authoritative bibliographical record
of documents published in 14 major languages in India (Assamese, Bengali, Tamil, Telugu,
Gujarati, Hindi, Kannada, Malayalam, Marathi, Sanskrit, Oriya, Urdu, English and Punjabi)
received by National Library Kolkata under D.B. Act (public libraries), 1954. It is said that
without bibliography the records of civilization would be an uncharted chaos of
miscellaneous contributions to knowledge, unorganized and inapplicable to human needs. It
is the duty of all nations to provide a national bibliography which includes all the published
materials in the country, only then it would be possible to obtain a survey of the world’s
literary population. It is huge tasks for a country with diverse language and script to achieve
comprehensive bibliographic control of significantly high literary output. INB’s objective is
to document the nation's published heritage to make the publication known to present and
2
future generations. Over the years, unprecedented growth has occurred in publication output
of regional languages in India; it’s of utmost importance to document all the resources
published in vernacular languages. There are number of problems associated with the
publication of a national bibliography; for a vast country like India (with language and
cultural diversities); Indian National Bibliography started publishing in 1958 completed 50
years of its publication in 2008 and this study intends to summarize the major events in the
publication process, current status and trace future growth. The author has special interest in
this topic as she prepared MLIS dissertation (submitted at University of Mumbai [Bombay])
in the year 1994 entitled “Indian National Bibliography: a study”; the period covered 1958-
April 1994. A literature search on the topic revealed that literature on INB is very scanty and
very little or no research is conducted or published documents are available from 1994
onwards; this study seeks to fill the gap. In the changing bibliographic control system a fresh
look on INB is very much essential for future improvement. This study is subdivided into
manual phase till 1999 and automated production of INB since June 2000.The author takes a
broader view of the production of INB, in particular, receiving of documents from NL,
compilation, publishing and advocacy to bring awareness.
Hussain(2006) mentioned any current national bibliography vis a vis INB differs with respect
to four important factors:
The issuing agency
Scope
Format
Frequency
“The National Library in Calcutta has recently taken the initiatives by inviting
representatives from all national libraries of South Asia and from the Library of Congress to
agree the standardization of romanization of all India scripts(includian Tibetan) and all
Islamic scripts” *
CRL is responsible for compilation and sale of INB and Index Indiana the index of
periodical literature appearing in the Indian Language periodicals.
2. The term defined:
The importance of bibliography is well understood in countries where there are large as well
as organized libraries as centres of research. A national bibliography has to be a bibliography
of books published within the geographical boundaries of a country, irrespective of the
language in which it is printed. The first use of the term in its present day sense occurred in
proposals made by Frank Campbell in 1896 for England “a national system of bibliography’
to comprise list of works based on copyright deposit, the list to be issued in parts ‘in
convenient form at convenient intervals” 1
“The national bibliography of any country is ideally intended to provide a complete. Accurate
and current bibliographic record of materials published within a specific national
geographical entity” 2
*Biswas, S.C (1991) Standardization of bibliographic control in South Asia. In Standard for the
international exchange of bibliographic information/I.C. Mc IIwaine (ed.), London: The library
Association, 1991, pp.114.
1 Lewis, P. R (1982) The fall and rise of national bibliography. Bangalore: Sarada Ranganathan
Endowment for library Science; pg 6.
2 Gorman, G.E and Mahoney, M. (1983) Current national bibliographies in developing countries of the
commonwealth, Libri, 33(3); pg 177.
3
Harrod’s librarians’ glossary gives the following definition of a national bibliography:
“A bibliography which lists all the books and other publications published or distributed in
significant quantity in a particular country. Sometimes the term is used in request to the new
publications published within a specific period and sometimes in respect to all those
published within a lengthy period of many years. It is also used to indicate a bibliography of
publications about a country (whether by its nationals or not) and those written in the
language of the country as well as those published in it” 3
“Bibliographic control comes from the systematic and comprehensive collection,
organization and dissemination of information about documents; and its purpose is to enable
all potential users of the document to identify, locate and access to every document useful for
their particular purposes”4
“National bibliographic control is needed to identify items of recorded information in all
media, to provide intellectual access to each such item of information and to standardise the
processing and communication of relevant data”5
“Three main objectives have been traditionally assigned to national bibliographic services.
The first is to assist cost-effective cataloguing in libraries. The second is to facilitate libraries
in their selection and acquisition activities. The third is to further information searching and
retrieval for document supply. These objectives are still valid. What is changing today is the
environment in which such objectives are implemented.”
(http://archive.ifla.org/VI/3/icnbs/vitg.htm)
By a current national bibliography we mean one, which comes out on a periodical basis and
which is likely to be continued, particularly at national level. Provided that a national
bibliography is current its primary use is likely to be for selection. An ideal current national
bibliography relies entirely upon the existence of legal deposit laws and their effective
operation; it includes entries of books within one year of their publication. The compilation
of a current national bibliography involves:
ž The establishment of a permanent machinery with adequate financial resource
ž Complete publications are available to the compilers through legal deposit law
ž Basic policy on arrangement, structure of bibliography, frequency and physical format
3. Objectives and methodology
The objectives of the study are as below:
1. to study the existing situation of INB
2. to compare present condition of INB with some select bibliographies (e.g. BNB,
Canadiana)
3. to make recommendations/suggestions for improvement of INB
3 Harrod’s Librarians Glossary of terms used in Librarianship, documentation and the book crafts and
reference book 7th ed. Ray Prythereh (compiler) London: Gower publishing company Ltd, 1990; pp
415-416.
4 Lewis, P.R (1987) The future of the national bibliography, Library association record, October, pg
616.
5 National Commission on libraries and Information Science. Towards a National Program for Library
and Information Services: goals for action, Washington: NCLIS, 1975,pg 39.
4
The ideas that are explored in this critical study include:
How collaborative initiatives between National library of Calcutta and Central Reference
Library (CRL)-the national bibliographic agency for India will bring substantial improvement
in current situation? How effective the current legal deposit law is? Does INB follow
international standards when describing documents? Is INB arranged in a user-friendly way?
Are there enough indexes or search possibilities to enable efficient information retrieval? Is
there a user-friendly introduction that describes the INB properly as to what is included and
how the information is arranged? What would make INB a better national bibliography?
For the field study the author visited National Library and Central Reference Library Kolkata.
The descriptive as well as diagnostic research methods are used to make this study complete.
Descriptive research studies are concerned with describing the characteristics of a particular
item, whereas diagnostic research enables researcher to determine the frequency of
occurrence of an event or its association with others. Both the studies are deeply related; a
diagnostic study is concerned with an existing problem its basic nature and cause. The main
concern of a diagnostic design is to acquire knowledge, in those fields where knowledge is
less developed. This article critically examines the growth and development of INB since its
inception and discusses some of the major challenges in its publication process with special
mention to retro conversion projects of INB. An attempt has been made to diagnose the
problems of INB along with remedial measures. The structure of entries in BNB and select
national bibliographies will be analyzed to visualize the similarities and differences with
INB.
The following techniques are used for data collection:
• Existing document sources
• Questionnaire and personal interview
• Visit to National Library Calcutta and CRL to study INB on the spot.
4. Organizational structure of INB
The National Bibliographic Centre named as Central Reference Library the organizational
unit for INB. CRL was established in 1970 functioning under department of culture,
Government of India. INB is still the only operative element of Central Reference Library.
The main strings behind the publication of INB are the 16 assistant editors and 19 sub editors
(SEs), including four vacant post, who are qualified librarians. The two divisions viz.
Technical and administrative are headed by librarian. There is approximately forty staff
working in CRL; majority of them are professionally qualified and few are semi/non
professional.
4.1 Retro-project
INB data since 1958 has been retroconverted to suit to the automated system. At present all
bibliographical data since 1958 till date is available on electronic format. The process of
making available INB database online and CD-RPM version is near completion. Customized
Libsys version IV is used to generate monthly and yearly volumes.
5
5. Structure of entries
INB listed only material received and catalogued by the National Library.There is an obvious
desire to create a witness to a national memory and to follow international standards in doing
so. AACR2 in UNIMARC format with some modification is used by INB. Different
languages and scripts have been used and developed to make compatible with cutting edge
technology. Diacritical mark is a mark or sign used to distinguish different values or sounds
of the same letter or character.
Dr. Ranganathan was very critical in use of roman script for a multilingual bibliography like
INB. His views could be summarized as follows:
ž It is difficult to accustom the Indian language user to the Romanized version of his
language
¾ A Romanized version can’t adequately represent all the nuances and sounds of our
scripts
ž The national bibliography is not an esoteric instrument, meant only for few; it is an
instrument of references to all classes of readers. The adoption of roman script would
inhibit its effective use. ***
Table 1: The order of bibliographical information in the entry is gives as below:
The CC numbers are given with a view that many Indian Libraries are still using colon
classification.
***Venkatachari, P.N (1992) Ranganathan’s views on Romanization of Indian Scripts for the Indian
National Bibliography, IASLIC Bulletin, 37(3), pp. 183
(1) Call no 181.4
(2) Main Entry Area Raman Maharshi, 1879-1950
(3) Title and subtitle area Essence of Enquiry : vichara
sangraham/ translated from Sanskrit
with commentary in English by
(4) Statement of responsibility I.M Nome
(5) Edition (6) place (7) Publisher Bangalore: Raman Maharshi
centre for learning,
(8) date (9) publisher address Feb. 05
(10) pagination (11) Physical description
(12) Dimension
659p.;
24cm.
(13)Series area
(14) General note Includes bibliography
(15) Standard no area (16) binding
(17)Price
ISBN 81-88261-26-2
Rs. 150.00
(18) Language symbol (19) C C (E) 2x M79
6
6. An analysis of coverage and currency
Since June, 2000 INB volumes are generated through computers; 14 Indian languages have
been transliterated into roman scripts using Graphics and Intelligence based Technology
(GIST). During the period 1958 and 1963 the bibliography was published as quarterly and
then cumulated annually. Since 1964 it is being published every month and the cumulated
every year. But the regularity of the publication has suffered due to various reasons. There
are no publication of INB for the period of 1968, 1969 and 1970. For the period of 1994 to
1999, only annual volumes are being published.
Table 2: INB coverage
THE FOLLOWING TYPES OF PUBLICATIONS ARE EXCLUDED:
a) Maps
b) Musical scores
c) Periodicals and Newspapers (except the first issue of a new periodical and
the first issue of a periodical under a new title)
d) Keys and Guides to Textbooks
e) Ephemeral and other such materials.
The coverage of INB is solely dependent on the receipt of publication at National library
under D.B. Act 1954. As such gaps in coverage are glaring; moreover the scope and coverage
of INB as a current national bibliography has not been well planned and well defined. During
the preparation of MLS dissertation in the year 1994 the author sent a list of 21 books
published during the year 1992 to national library Calcutta and it was found that only five
books have been deposited till the end of 1994.
Mondal & Abuzar (2006) stated that out of 100325 publications received by the National
Library during 2000-2004 only 45213 publications were included in the INB. This means that
an average of less than 50 per cent of the books have been included in the INB.
Currency of recording INB entries is poor; the delay between the date of publication of a
book and its subsequent appearance in INB monthly issues often caused by publishers who
delay in depositing newly published copy to NL. During the course of study three monthly
issues were analysed viz. January 1988, December 1991 and entries in Social Sciences of
July 2007 issue.
7
Chart 1: Statistics of December 1991 issue published in June 1993
1991, 222
1990, 187
1989, 159
1983, 2
1992, 3
1988, 49
1987, 37 1986, 20
1985, 11
1984, 6
Others, 28
Findings:
Total number of entries= 724
0.41% books published in 1992; 30.66% in 1991; 25.82% in 1990; 21.96% in 1989; 6.76%
in 1988; 5.11% in 1987; 2.76% in 1986; 1.51% in 1985; 0.82% in 1984; 0.27% in 1983 and
others 3.86%
July 2007 issue published in January 2008; total 154 entries under Social Sciences DC class
330 shows the books published from 2000-2007 are included in this issue.
8
Chart 2: Currency of entries under DC class 330
Entries in Socisl Sciences (INB: July 2007)
3, 2%3, 2% 9, 6%
16, 10%
11, 7%
50, 32%
35, 23%
26, 17%
1, 1%
2000 2001 2002
2003 2004 2005
2006 2007 not available
“Despite some evidence of operational improvements in recent years, the rate at which this is
being accomplished is not significant enough to satisfy the requirements of either
librarianship or the book trade, whether at home or abroad”**
** Downing, J. C. (1984) The Indian National Bibliography-Its present state and future prospects
Library resources and Technical Services, Jan-Mar, pp. 21.
9
Chart 3: Statistics of entries in a monthly issue (January 1998)
One of the main reasons for
the delay is identified as
time gap between books
received by NL Calcutta
and subsequently at CRL
after cataloguing. Therefore
the currency of recording
the INB entries is poor
Findings:
Year wise percentage of entries
1988=1.19; 1987=46.14; 1986=27.92; 1985= 8.12; 1984=3.37; 1983= 4.95; 1982=3.17;
1981=1.19; 1980=0.99 others= 2.97
Table 1:
Language wise statistics of books
included in INB during the period
1958-2006
Source:
Golden Jubilee Souvenir (2007-08; annexure-III)
Language Number of
Publications
Percentage
to total no
Assamese 10,340 2
Bengali 46067 9
English 151701 30
Gujarati 19006 4
Hindi 70358 14
Kannada 18041 4
Malayalam 27223 6
Marathi 36840 8
Oriya 16112 3
Punjabi 7689 2
Sanskrit 4329 1
Tamil 51918 11
Telugu 19867 4
Urdu 10530 2
Total 4 9 0 0 2 1 1 0 0
Total no of entries= 505
6
233
141
41
17 25 16 6 5 15
1
9
8
8
1
9
8
7
1
9
8
6
1
9
8
5
1
9
8
4
1
9
8
3
1
9
8
2
1
9
8
1
1
9
8
0
o
t
h
e
r
s
10
7. International initiatives:
In 1977 UNESCO sponsored the International Congress on National Bibliographies and
made recommendations that have influenced the development of national bibliographies over
the last 20 years and which are responsible for a significant improvement in the quality of
bibliographic exchange among libraries throughout the world. IFLA sponsored another
International Conference on National Bibliographic Services (ICNBS) to review and update
the recommendations of the 1977 International Congress on National Bibliographies in the
light of new developments.
The ICNBS was held at the Royal School of Library and Information Science, Copenhagen,
on 25-27 November 1998 under the auspices of IFLA and agreed recommendations that took
into account changes in format, technology and communications since 1977.
RDA is a standard for Resource Description and Access, built on the foundations established
by AACR2, RDA provides a comprehensive set of guidelines and instructions on resource
description and access covering all types of content and media.
For the purpose of development of bibliographic description, IFLA commissioned a study to
define the Functional Requirements for Bibliographic Records (FRBR); the final report
published in September 1997 as one of the objectives is to recommend a basic level of
functionality for records created by national bibliographic agencies. The study group
recommended for basic data requirements for national bibliographic record.
http://www.ifla.org/files/cataloguing/frbr/frbr.pdf
Table 5 shows the format, availability and issuing agency of selected National
bibliographies
Country/ Issuing
agency
National
Bibliography
Print Microfilm
Microfiche
CD-ROM Online
India
CR Library
INB 9
Canada, NL Canadiana 9 9
Great BL
Britain
BNB 9 9 9 9
Australia, NL ANB 9 9 9
USA, library
of Congress
NUc 9 9
Germany Deutsche
Nationalbibliothek
(DNB)
9 9 http://d
nb.d-
nb.de
China, NL China National
Bibliography
9 9
Singapore, NL SNB 9 9
A number of overseas national bibliographies are now produced on CD-ROM, and others are
available online or free of charge on the Internet. Several other countries, including Canada,
have ceased producing a printed version of the national bibliography. National Bibliographic
Agencies are continuously trying to improve currency and coverage of their national
bibliographies for example, BNB includes information on new titles up to 16 weeks ahead of
11
their announced publication date and subscription can be delivered as a weekly MARC
Exchange File or a weekly printed publication.
8. Observations and discussions:
The Indian National Bibliography is at the crossroad of its development; the low legal deposit
rate doesn't allow INB to cover all publications in India. The National Bibliographic Agency
(CRL) is working in conjunction with National Library to bring regular issues and to avoid
the pitfalls and workout modalities to suit current requirements and complete bibliographical
control. As one of the major book producing countries of the world, India is far behind to
other nations in effective bibliographic control. Names of Indian origin continue to get
different treatment in spelling in Asia or different parts of the world. It is apparent that the
online publication of bibliographies is the dominant distribution method; and most desirable
form of delivery is its online delivery. INB should be promoted as the primary, authoritative
and up-to-date source of the nation’s literary output.
An ideal current national bibliography is one which makes its appearance in time and at
regular intervals. The language competent personnel for 14 different languages are difficult to
get and deployment of staff in vacant positions is not always possible due to lack of language
competencies.
KochuKoshi (2006) identified three main drawbacks as follows:
1. Erratic frequency in its appearance
2. Lack of comprehensiveness or low coverage
3. Lack of online accessibility
National bibliographies can only be considered alerting tools, and need to be used with
reviews, subject bibliographies, standard lists, and guides to the literature. There are
disadvantages that can result from using INB to do collection development, with the primary
one being the incomplete nature of the published materials included; there have been
considerable delays with getting items listed in the INB, nearing two-three years. One
implication is that prices could have changed in the meantime; shortage of cataloguing staff
at national library, coupled with the increase in the sheer numbers of volumes being
published currently, enhances this problem of delay in inclusion in monthly issues. INB is
integrating all the 14 languages and English in one sequence in Roman script, the
transliteration through diacritical marks for language entries also faces problems. Although
INB has improved dramatically during the last few years (especially after computerization in
the year 2000 resulting in smooth publication and opportunity for data exchange)also, it is
heartening to see that INB has recovered from the illness of sluggishness in publication; but
its currency and comprehensiveness is not at all satisfectory. To make INB comprehensive
we need cooperation from the publisher and strict implementation of D.B.Act 1954. It is
revealed that the lag between dates of publication of works and inclusion in the national
bibliography is between one to three years and in cases it is even five/six years. At present
INB fulfils most of the recommendations of International conference on national
Bibliographies, Paris 1977 but it is lacking comprehensiveness in coverage, furthermore, e-
books and e-journals are not included therefore necessary amendments is required in Legal
deposit Act.
In earlier times, bibliography mostly focused on books. Now –a-days bibliographies are in
formats including recordings, motion pictures and videos, graphic objects, databases, CD-
ROMs and websites the catalogs of some national libraries effectively serve as national
12
bibliographies(for example BNB can be searched through British library’s integrated
catalogue), as the national libraries own almost all their countries' publications. BNB has
been extended to electronic publications following the extension of legal deposit to this class
of material in 2003. The BNB also contains details of forthcoming books. Under the
Cataloguing-in-Publication Programme (CIP) information on new titles appears up to 16
weeks ahead of the announced publication date.
It may be argued that, maps, musical scores, periodicals and newspapers, keys and guides to
the text books, ephemeral publications such as trade catalogues, telephone directories, reports
of commercial bodies, publicity pamphlets, etc. are not included in the INB. Thus the
coverage of INB does not match with the receipt by the National Library.
INB needs to change its outlook from book only to all format publication. It is further
observed that librarians/book lovers have vague awareness about INB and important libraries
in India have not subscribed INB as reference source. There is need need for proper advocacy
building to bring awareness amongst community. The step has been taken to move from the
hard copy to the electronic medium and CD ROM publication of INB and only the time will
tell us when our national bibliography will be accessible electronically also there is need to
encourage the use of acid-free paper and ink suitable for preservation and to assure that
storage conditions are conducive to preservation.
As stated earlier India has very large number of languages although many have
comparatively few speakers. The INB covers only 14 languages including English. The
Indian constitution has already recognized 22 languages and also the publication in smaller
languages are increasing day-by-day. Therefore it is of utmost importance that INB should
include all the language materials received under D.B. Act. There is also need to appoint a
chief editor, qualified and experiences in editorial work.
The number of subscribers in India is small due to several reasons. There has been no survey
regarding the use of INB by Indian scholars and institutions. CRL works in isolation and not
much known in the country. A cooperative venture or collaboration within professional
community, proper mindset and technological advancement is the need of the hour to
streamline the process of developing an efficient bibliographical system for INB.
Acknow ledgem ents:
The author would like to thank Mr. Syed Abuzer, National Library Kolkata and Prof S.C. Biswas,
Dept of Library Science, University of Burdwan for providing information when writing this article.
The author expresses her sincere thanks to Mr Iqbal Ahmed, Central Reference Library for his help
during the preparation of MLIS dissertation on Indian National Bibliography.
References:
Anandaram, H.N(1985) The Indian National Bibliography: a state of the art report, ILA
Bulletin, Oct-Mar, pp. 99-112.
Beaudiquez, M. (1992) National bibliography as witness of national memory. IFLA journal,
vol. 18, no.2, pp. 119-123
13
Ghosh, M (1994) Indian National Bibliography: a study (unpublished M.Lib.Sc dissertation)
pg. 190.
Govi, K.M (1977) The genesis and growth of India’s national bibliography, Libri 27(2),
pp.165-174
Greer, R.C. (1967) National Bibliography, Library Trends, January, pp 350- 377
http://hdl.handle.net/2142/6324
Guha, B (1979) Focus on the Indian National Bibliography, IASLIC Bulletin, 24(3), pp.113-
114.
Kochukoshy, K.K.: The Indian National Bibliography: Present Status and Future. in: The
National Library, India: An Intellectual Resource (NACONAL 2006), edited by P.B. Mangla
and Sudhendu Mandal. Kolkata: The National Library, 2006; pp.138-152.
Mandal, Sudhendu and Abuzar, Syed: Indian National Bibliography: Looking out for its New
Era. in: The National Library, India: An Intellectual Resource (NACONAL 2006), edited by
P.B. Mangla and Sudhendu Mandal. Kolkata: The National Library, 2006; pp.115-128.
Smith, R and Mcsean, T(1989) Planning and producing the British National Bibliography on
CD-ROM Program, vol. 23 no. 4, October 1989, pp. 395-413.
List of websites consulted:
CRL
http://www.crlindia.gov.in/indian.htm
RDA http://www.rdaonline.org/
Functional requirements for bibliographic records, published by IFLA
http://www.ifla.org/en/publications/functional-requirements-for-bibliographic-records
http://www.moyak.com/papers/collection-development-national-bib.html
BNB online catalogue:
http://catalogue.bl.uk/F/?func=file&file_name=find-b&local_base=BNB
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50 years of Indian National Bibliography (1958-2008) A critical study.pdf

  • 1. See discussions, stats, and author profiles for this publication at: https://www.researchgate.net/publication/261706828 50 years of Indian National Bibliography (1958- 2008): A critical study Conference Paper ¡ August 2009 CITATIONS 0 READS 39 1 author: Some of the authors of this publication are also working on these related projects: Developing Hindi ETD repository @MGAHV, Wardha View project Maitrayee Ghosh FSU, Tallahassee/ MGIHU, India 66 PUBLICATIONS 111 CITATIONS SEE PROFILE All content following this page was uploaded by Maitrayee Ghosh on 21 July 2014. The user has requested enhancement of the downloaded file. All in-text references underlined in blue are added to the original document and are linked to publications on ResearchGate, letting you access and read them immediately.
  • 2. Date submitted: 02/07/2009 1 50 years of Indian National Bibliography (1958-2008): A critical study Maitrayee Ghosh P.K.Kelkar Library Indian Institute of Technology Kanpur, India Meeting: 77. Bibliography WORLD LIBRARY AND INFORMATION CONGRESS: 75TH IFLA GENERAL CONFERENCE AND COUNCIL 23-27 August 2009, Milan, Italy http://www.ifla.org/annual-conference/ifla75/index.htm Abstract: This article discusses the strength and weakness of the bibliographic coverage of INB, multiplicity of language/script; and compares INB with few prominent bibliographies in the world. Indian National Bibliography is affected with the disease of sluggishness in publication and incomplete coverage. The author narrates ICT application and level of success that INB has achieved with regard to its update ness, comprehensiveness; international usage and traces the workflow in publication process viz. use of Libsys version IV (customized); transliteration using diacritical marks and use of GIST (Graphics and Intelligence based Script Technology) to overcome language problems etc. Currently Central Reference Library is working towards implementation of UNICODE and discarding GIST to facilitate international cooperation and data exchange. The author tries to examine all aspects with special emphasis on remedial measures to be followed to improve currency and coverage. 1. Introduction: India is a multilingual country with rich cultural heritage; the large number of multilingual materials reflects India’s diverse culture and social history which make the task of developing an efficient national bibliographic system difficult. A country with one language and single script has obvious advantages in producing the national bibliography more economically than a country where the national imprint appears in several languages and multiple scripts. Indian National Bibliography (INB) has been conceived as an authoritative bibliographical record of documents published in 14 major languages in India (Assamese, Bengali, Tamil, Telugu, Gujarati, Hindi, Kannada, Malayalam, Marathi, Sanskrit, Oriya, Urdu, English and Punjabi) received by National Library Kolkata under D.B. Act (public libraries), 1954. It is said that without bibliography the records of civilization would be an uncharted chaos of miscellaneous contributions to knowledge, unorganized and inapplicable to human needs. It is the duty of all nations to provide a national bibliography which includes all the published materials in the country, only then it would be possible to obtain a survey of the world’s literary population. It is huge tasks for a country with diverse language and script to achieve comprehensive bibliographic control of significantly high literary output. INB’s objective is to document the nation's published heritage to make the publication known to present and
  • 3. 2 future generations. Over the years, unprecedented growth has occurred in publication output of regional languages in India; it’s of utmost importance to document all the resources published in vernacular languages. There are number of problems associated with the publication of a national bibliography; for a vast country like India (with language and cultural diversities); Indian National Bibliography started publishing in 1958 completed 50 years of its publication in 2008 and this study intends to summarize the major events in the publication process, current status and trace future growth. The author has special interest in this topic as she prepared MLIS dissertation (submitted at University of Mumbai [Bombay]) in the year 1994 entitled “Indian National Bibliography: a study”; the period covered 1958- April 1994. A literature search on the topic revealed that literature on INB is very scanty and very little or no research is conducted or published documents are available from 1994 onwards; this study seeks to fill the gap. In the changing bibliographic control system a fresh look on INB is very much essential for future improvement. This study is subdivided into manual phase till 1999 and automated production of INB since June 2000.The author takes a broader view of the production of INB, in particular, receiving of documents from NL, compilation, publishing and advocacy to bring awareness. Hussain(2006) mentioned any current national bibliography vis a vis INB differs with respect to four important factors: The issuing agency Scope Format Frequency “The National Library in Calcutta has recently taken the initiatives by inviting representatives from all national libraries of South Asia and from the Library of Congress to agree the standardization of romanization of all India scripts(includian Tibetan) and all Islamic scripts” * CRL is responsible for compilation and sale of INB and Index Indiana the index of periodical literature appearing in the Indian Language periodicals. 2. The term defined: The importance of bibliography is well understood in countries where there are large as well as organized libraries as centres of research. A national bibliography has to be a bibliography of books published within the geographical boundaries of a country, irrespective of the language in which it is printed. The first use of the term in its present day sense occurred in proposals made by Frank Campbell in 1896 for England “a national system of bibliography’ to comprise list of works based on copyright deposit, the list to be issued in parts ‘in convenient form at convenient intervals” 1 “The national bibliography of any country is ideally intended to provide a complete. Accurate and current bibliographic record of materials published within a specific national geographical entity” 2 *Biswas, S.C (1991) Standardization of bibliographic control in South Asia. In Standard for the international exchange of bibliographic information/I.C. Mc IIwaine (ed.), London: The library Association, 1991, pp.114. 1 Lewis, P. R (1982) The fall and rise of national bibliography. Bangalore: Sarada Ranganathan Endowment for library Science; pg 6. 2 Gorman, G.E and Mahoney, M. (1983) Current national bibliographies in developing countries of the commonwealth, Libri, 33(3); pg 177.
  • 4. 3 Harrod’s librarians’ glossary gives the following definition of a national bibliography: “A bibliography which lists all the books and other publications published or distributed in significant quantity in a particular country. Sometimes the term is used in request to the new publications published within a specific period and sometimes in respect to all those published within a lengthy period of many years. It is also used to indicate a bibliography of publications about a country (whether by its nationals or not) and those written in the language of the country as well as those published in it” 3 “Bibliographic control comes from the systematic and comprehensive collection, organization and dissemination of information about documents; and its purpose is to enable all potential users of the document to identify, locate and access to every document useful for their particular purposes”4 “National bibliographic control is needed to identify items of recorded information in all media, to provide intellectual access to each such item of information and to standardise the processing and communication of relevant data”5 “Three main objectives have been traditionally assigned to national bibliographic services. The first is to assist cost-effective cataloguing in libraries. The second is to facilitate libraries in their selection and acquisition activities. The third is to further information searching and retrieval for document supply. These objectives are still valid. What is changing today is the environment in which such objectives are implemented.” (http://archive.ifla.org/VI/3/icnbs/vitg.htm) By a current national bibliography we mean one, which comes out on a periodical basis and which is likely to be continued, particularly at national level. Provided that a national bibliography is current its primary use is likely to be for selection. An ideal current national bibliography relies entirely upon the existence of legal deposit laws and their effective operation; it includes entries of books within one year of their publication. The compilation of a current national bibliography involves: ž The establishment of a permanent machinery with adequate financial resource ž Complete publications are available to the compilers through legal deposit law ž Basic policy on arrangement, structure of bibliography, frequency and physical format 3. Objectives and methodology The objectives of the study are as below: 1. to study the existing situation of INB 2. to compare present condition of INB with some select bibliographies (e.g. BNB, Canadiana) 3. to make recommendations/suggestions for improvement of INB 3 Harrod’s Librarians Glossary of terms used in Librarianship, documentation and the book crafts and reference book 7th ed. Ray Prythereh (compiler) London: Gower publishing company Ltd, 1990; pp 415-416. 4 Lewis, P.R (1987) The future of the national bibliography, Library association record, October, pg 616. 5 National Commission on libraries and Information Science. Towards a National Program for Library and Information Services: goals for action, Washington: NCLIS, 1975,pg 39.
  • 5. 4 The ideas that are explored in this critical study include: How collaborative initiatives between National library of Calcutta and Central Reference Library (CRL)-the national bibliographic agency for India will bring substantial improvement in current situation? How effective the current legal deposit law is? Does INB follow international standards when describing documents? Is INB arranged in a user-friendly way? Are there enough indexes or search possibilities to enable efficient information retrieval? Is there a user-friendly introduction that describes the INB properly as to what is included and how the information is arranged? What would make INB a better national bibliography? For the field study the author visited National Library and Central Reference Library Kolkata. The descriptive as well as diagnostic research methods are used to make this study complete. Descriptive research studies are concerned with describing the characteristics of a particular item, whereas diagnostic research enables researcher to determine the frequency of occurrence of an event or its association with others. Both the studies are deeply related; a diagnostic study is concerned with an existing problem its basic nature and cause. The main concern of a diagnostic design is to acquire knowledge, in those fields where knowledge is less developed. This article critically examines the growth and development of INB since its inception and discusses some of the major challenges in its publication process with special mention to retro conversion projects of INB. An attempt has been made to diagnose the problems of INB along with remedial measures. The structure of entries in BNB and select national bibliographies will be analyzed to visualize the similarities and differences with INB. The following techniques are used for data collection: • Existing document sources • Questionnaire and personal interview • Visit to National Library Calcutta and CRL to study INB on the spot. 4. Organizational structure of INB The National Bibliographic Centre named as Central Reference Library the organizational unit for INB. CRL was established in 1970 functioning under department of culture, Government of India. INB is still the only operative element of Central Reference Library. The main strings behind the publication of INB are the 16 assistant editors and 19 sub editors (SEs), including four vacant post, who are qualified librarians. The two divisions viz. Technical and administrative are headed by librarian. There is approximately forty staff working in CRL; majority of them are professionally qualified and few are semi/non professional. 4.1 Retro-project INB data since 1958 has been retroconverted to suit to the automated system. At present all bibliographical data since 1958 till date is available on electronic format. The process of making available INB database online and CD-RPM version is near completion. Customized Libsys version IV is used to generate monthly and yearly volumes.
  • 6. 5 5. Structure of entries INB listed only material received and catalogued by the National Library.There is an obvious desire to create a witness to a national memory and to follow international standards in doing so. AACR2 in UNIMARC format with some modification is used by INB. Different languages and scripts have been used and developed to make compatible with cutting edge technology. Diacritical mark is a mark or sign used to distinguish different values or sounds of the same letter or character. Dr. Ranganathan was very critical in use of roman script for a multilingual bibliography like INB. His views could be summarized as follows: ž It is difficult to accustom the Indian language user to the Romanized version of his language ž A Romanized version can’t adequately represent all the nuances and sounds of our scripts ž The national bibliography is not an esoteric instrument, meant only for few; it is an instrument of references to all classes of readers. The adoption of roman script would inhibit its effective use. *** Table 1: The order of bibliographical information in the entry is gives as below: The CC numbers are given with a view that many Indian Libraries are still using colon classification. ***Venkatachari, P.N (1992) Ranganathan’s views on Romanization of Indian Scripts for the Indian National Bibliography, IASLIC Bulletin, 37(3), pp. 183 (1) Call no 181.4 (2) Main Entry Area Raman Maharshi, 1879-1950 (3) Title and subtitle area Essence of Enquiry : vichara sangraham/ translated from Sanskrit with commentary in English by (4) Statement of responsibility I.M Nome (5) Edition (6) place (7) Publisher Bangalore: Raman Maharshi centre for learning, (8) date (9) publisher address Feb. 05 (10) pagination (11) Physical description (12) Dimension 659p.; 24cm. (13)Series area (14) General note Includes bibliography (15) Standard no area (16) binding (17)Price ISBN 81-88261-26-2 Rs. 150.00 (18) Language symbol (19) C C (E) 2x M79
  • 7. 6 6. An analysis of coverage and currency Since June, 2000 INB volumes are generated through computers; 14 Indian languages have been transliterated into roman scripts using Graphics and Intelligence based Technology (GIST). During the period 1958 and 1963 the bibliography was published as quarterly and then cumulated annually. Since 1964 it is being published every month and the cumulated every year. But the regularity of the publication has suffered due to various reasons. There are no publication of INB for the period of 1968, 1969 and 1970. For the period of 1994 to 1999, only annual volumes are being published. Table 2: INB coverage THE FOLLOWING TYPES OF PUBLICATIONS ARE EXCLUDED: a) Maps b) Musical scores c) Periodicals and Newspapers (except the first issue of a new periodical and the first issue of a periodical under a new title) d) Keys and Guides to Textbooks e) Ephemeral and other such materials. The coverage of INB is solely dependent on the receipt of publication at National library under D.B. Act 1954. As such gaps in coverage are glaring; moreover the scope and coverage of INB as a current national bibliography has not been well planned and well defined. During the preparation of MLS dissertation in the year 1994 the author sent a list of 21 books published during the year 1992 to national library Calcutta and it was found that only five books have been deposited till the end of 1994. Mondal & Abuzar (2006) stated that out of 100325 publications received by the National Library during 2000-2004 only 45213 publications were included in the INB. This means that an average of less than 50 per cent of the books have been included in the INB. Currency of recording INB entries is poor; the delay between the date of publication of a book and its subsequent appearance in INB monthly issues often caused by publishers who delay in depositing newly published copy to NL. During the course of study three monthly issues were analysed viz. January 1988, December 1991 and entries in Social Sciences of July 2007 issue.
  • 8. 7 Chart 1: Statistics of December 1991 issue published in June 1993 1991, 222 1990, 187 1989, 159 1983, 2 1992, 3 1988, 49 1987, 37 1986, 20 1985, 11 1984, 6 Others, 28 Findings: Total number of entries= 724 0.41% books published in 1992; 30.66% in 1991; 25.82% in 1990; 21.96% in 1989; 6.76% in 1988; 5.11% in 1987; 2.76% in 1986; 1.51% in 1985; 0.82% in 1984; 0.27% in 1983 and others 3.86% July 2007 issue published in January 2008; total 154 entries under Social Sciences DC class 330 shows the books published from 2000-2007 are included in this issue.
  • 9. 8 Chart 2: Currency of entries under DC class 330 Entries in Socisl Sciences (INB: July 2007) 3, 2%3, 2% 9, 6% 16, 10% 11, 7% 50, 32% 35, 23% 26, 17% 1, 1% 2000 2001 2002 2003 2004 2005 2006 2007 not available “Despite some evidence of operational improvements in recent years, the rate at which this is being accomplished is not significant enough to satisfy the requirements of either librarianship or the book trade, whether at home or abroad”** ** Downing, J. C. (1984) The Indian National Bibliography-Its present state and future prospects Library resources and Technical Services, Jan-Mar, pp. 21.
  • 10. 9 Chart 3: Statistics of entries in a monthly issue (January 1998) One of the main reasons for the delay is identified as time gap between books received by NL Calcutta and subsequently at CRL after cataloguing. Therefore the currency of recording the INB entries is poor Findings: Year wise percentage of entries 1988=1.19; 1987=46.14; 1986=27.92; 1985= 8.12; 1984=3.37; 1983= 4.95; 1982=3.17; 1981=1.19; 1980=0.99 others= 2.97 Table 1: Language wise statistics of books included in INB during the period 1958-2006 Source: Golden Jubilee Souvenir (2007-08; annexure-III) Language Number of Publications Percentage to total no Assamese 10,340 2 Bengali 46067 9 English 151701 30 Gujarati 19006 4 Hindi 70358 14 Kannada 18041 4 Malayalam 27223 6 Marathi 36840 8 Oriya 16112 3 Punjabi 7689 2 Sanskrit 4329 1 Tamil 51918 11 Telugu 19867 4 Urdu 10530 2 Total 4 9 0 0 2 1 1 0 0 Total no of entries= 505 6 233 141 41 17 25 16 6 5 15 1 9 8 8 1 9 8 7 1 9 8 6 1 9 8 5 1 9 8 4 1 9 8 3 1 9 8 2 1 9 8 1 1 9 8 0 o t h e r s
  • 11. 10 7. International initiatives: In 1977 UNESCO sponsored the International Congress on National Bibliographies and made recommendations that have influenced the development of national bibliographies over the last 20 years and which are responsible for a significant improvement in the quality of bibliographic exchange among libraries throughout the world. IFLA sponsored another International Conference on National Bibliographic Services (ICNBS) to review and update the recommendations of the 1977 International Congress on National Bibliographies in the light of new developments. The ICNBS was held at the Royal School of Library and Information Science, Copenhagen, on 25-27 November 1998 under the auspices of IFLA and agreed recommendations that took into account changes in format, technology and communications since 1977. RDA is a standard for Resource Description and Access, built on the foundations established by AACR2, RDA provides a comprehensive set of guidelines and instructions on resource description and access covering all types of content and media. For the purpose of development of bibliographic description, IFLA commissioned a study to define the Functional Requirements for Bibliographic Records (FRBR); the final report published in September 1997 as one of the objectives is to recommend a basic level of functionality for records created by national bibliographic agencies. The study group recommended for basic data requirements for national bibliographic record. http://www.ifla.org/files/cataloguing/frbr/frbr.pdf Table 5 shows the format, availability and issuing agency of selected National bibliographies Country/ Issuing agency National Bibliography Print Microfilm Microfiche CD-ROM Online India CR Library INB 9 Canada, NL Canadiana 9 9 Great BL Britain BNB 9 9 9 9 Australia, NL ANB 9 9 9 USA, library of Congress NUc 9 9 Germany Deutsche Nationalbibliothek (DNB) 9 9 http://d nb.d- nb.de China, NL China National Bibliography 9 9 Singapore, NL SNB 9 9 A number of overseas national bibliographies are now produced on CD-ROM, and others are available online or free of charge on the Internet. Several other countries, including Canada, have ceased producing a printed version of the national bibliography. National Bibliographic Agencies are continuously trying to improve currency and coverage of their national bibliographies for example, BNB includes information on new titles up to 16 weeks ahead of
  • 12. 11 their announced publication date and subscription can be delivered as a weekly MARC Exchange File or a weekly printed publication. 8. Observations and discussions: The Indian National Bibliography is at the crossroad of its development; the low legal deposit rate doesn't allow INB to cover all publications in India. The National Bibliographic Agency (CRL) is working in conjunction with National Library to bring regular issues and to avoid the pitfalls and workout modalities to suit current requirements and complete bibliographical control. As one of the major book producing countries of the world, India is far behind to other nations in effective bibliographic control. Names of Indian origin continue to get different treatment in spelling in Asia or different parts of the world. It is apparent that the online publication of bibliographies is the dominant distribution method; and most desirable form of delivery is its online delivery. INB should be promoted as the primary, authoritative and up-to-date source of the nation’s literary output. An ideal current national bibliography is one which makes its appearance in time and at regular intervals. The language competent personnel for 14 different languages are difficult to get and deployment of staff in vacant positions is not always possible due to lack of language competencies. KochuKoshi (2006) identified three main drawbacks as follows: 1. Erratic frequency in its appearance 2. Lack of comprehensiveness or low coverage 3. Lack of online accessibility National bibliographies can only be considered alerting tools, and need to be used with reviews, subject bibliographies, standard lists, and guides to the literature. There are disadvantages that can result from using INB to do collection development, with the primary one being the incomplete nature of the published materials included; there have been considerable delays with getting items listed in the INB, nearing two-three years. One implication is that prices could have changed in the meantime; shortage of cataloguing staff at national library, coupled with the increase in the sheer numbers of volumes being published currently, enhances this problem of delay in inclusion in monthly issues. INB is integrating all the 14 languages and English in one sequence in Roman script, the transliteration through diacritical marks for language entries also faces problems. Although INB has improved dramatically during the last few years (especially after computerization in the year 2000 resulting in smooth publication and opportunity for data exchange)also, it is heartening to see that INB has recovered from the illness of sluggishness in publication; but its currency and comprehensiveness is not at all satisfectory. To make INB comprehensive we need cooperation from the publisher and strict implementation of D.B.Act 1954. It is revealed that the lag between dates of publication of works and inclusion in the national bibliography is between one to three years and in cases it is even five/six years. At present INB fulfils most of the recommendations of International conference on national Bibliographies, Paris 1977 but it is lacking comprehensiveness in coverage, furthermore, e- books and e-journals are not included therefore necessary amendments is required in Legal deposit Act. In earlier times, bibliography mostly focused on books. Now –a-days bibliographies are in formats including recordings, motion pictures and videos, graphic objects, databases, CD- ROMs and websites the catalogs of some national libraries effectively serve as national
  • 13. 12 bibliographies(for example BNB can be searched through British library’s integrated catalogue), as the national libraries own almost all their countries' publications. BNB has been extended to electronic publications following the extension of legal deposit to this class of material in 2003. The BNB also contains details of forthcoming books. Under the Cataloguing-in-Publication Programme (CIP) information on new titles appears up to 16 weeks ahead of the announced publication date. It may be argued that, maps, musical scores, periodicals and newspapers, keys and guides to the text books, ephemeral publications such as trade catalogues, telephone directories, reports of commercial bodies, publicity pamphlets, etc. are not included in the INB. Thus the coverage of INB does not match with the receipt by the National Library. INB needs to change its outlook from book only to all format publication. It is further observed that librarians/book lovers have vague awareness about INB and important libraries in India have not subscribed INB as reference source. There is need need for proper advocacy building to bring awareness amongst community. The step has been taken to move from the hard copy to the electronic medium and CD ROM publication of INB and only the time will tell us when our national bibliography will be accessible electronically also there is need to encourage the use of acid-free paper and ink suitable for preservation and to assure that storage conditions are conducive to preservation. As stated earlier India has very large number of languages although many have comparatively few speakers. The INB covers only 14 languages including English. The Indian constitution has already recognized 22 languages and also the publication in smaller languages are increasing day-by-day. Therefore it is of utmost importance that INB should include all the language materials received under D.B. Act. There is also need to appoint a chief editor, qualified and experiences in editorial work. The number of subscribers in India is small due to several reasons. There has been no survey regarding the use of INB by Indian scholars and institutions. CRL works in isolation and not much known in the country. A cooperative venture or collaboration within professional community, proper mindset and technological advancement is the need of the hour to streamline the process of developing an efficient bibliographical system for INB. Acknow ledgem ents: The author would like to thank Mr. Syed Abuzer, National Library Kolkata and Prof S.C. Biswas, Dept of Library Science, University of Burdwan for providing information when writing this article. The author expresses her sincere thanks to Mr Iqbal Ahmed, Central Reference Library for his help during the preparation of MLIS dissertation on Indian National Bibliography. References: Anandaram, H.N(1985) The Indian National Bibliography: a state of the art report, ILA Bulletin, Oct-Mar, pp. 99-112. Beaudiquez, M. (1992) National bibliography as witness of national memory. IFLA journal, vol. 18, no.2, pp. 119-123
  • 14. 13 Ghosh, M (1994) Indian National Bibliography: a study (unpublished M.Lib.Sc dissertation) pg. 190. Govi, K.M (1977) The genesis and growth of India’s national bibliography, Libri 27(2), pp.165-174 Greer, R.C. (1967) National Bibliography, Library Trends, January, pp 350- 377 http://hdl.handle.net/2142/6324 Guha, B (1979) Focus on the Indian National Bibliography, IASLIC Bulletin, 24(3), pp.113- 114. Kochukoshy, K.K.: The Indian National Bibliography: Present Status and Future. in: The National Library, India: An Intellectual Resource (NACONAL 2006), edited by P.B. Mangla and Sudhendu Mandal. Kolkata: The National Library, 2006; pp.138-152. Mandal, Sudhendu and Abuzar, Syed: Indian National Bibliography: Looking out for its New Era. in: The National Library, India: An Intellectual Resource (NACONAL 2006), edited by P.B. Mangla and Sudhendu Mandal. Kolkata: The National Library, 2006; pp.115-128. Smith, R and Mcsean, T(1989) Planning and producing the British National Bibliography on CD-ROM Program, vol. 23 no. 4, October 1989, pp. 395-413. List of websites consulted: CRL http://www.crlindia.gov.in/indian.htm RDA http://www.rdaonline.org/ Functional requirements for bibliographic records, published by IFLA http://www.ifla.org/en/publications/functional-requirements-for-bibliographic-records http://www.moyak.com/papers/collection-development-national-bib.html BNB online catalogue: http://catalogue.bl.uk/F/?func=file&file_name=find-b&local_base=BNB View publication stats View publication stats