The document provides an overview of the source selection process for government contracts. It discusses how Requests for Proposals (RFPs) are developed based on program requirements and risks. It also outlines how proposals are evaluated based on factors like mission capability, past performance, and price. Evaluators assess proposals against the criteria in the RFP, identifying strengths, weaknesses, and risks. Based on this evaluation, proposals are rated and an overall assessment is made to determine the best value for the government. The keys to a successful source selection include consistently evaluating all proposals based on the criteria in the RFP.

1. Source Selection 101Susan Smith21CONSCol Tom Walker AFSPC/CX

2. PurposeInsight in how and why the RFP is developedInsight on how the Gov’t evaluates proposals“Demystify” the source selection process:Encourage more participation, especially small businessesImprove offeror’s potential for awardsObjective is for the Gov’t to get better proposals

3. TopicsRFP Development ProcessEvaluation Factors/SubfactorsOverall AssessmentSummary

4. RFP DevelopmentProcess

5. RFP Development ProcessDefine program requirements that meet our customer’s needs

6. Identify program risks associated with the requirements

7. Analyze risks to determine priority and risk handling approach

8. Develop a mitigation strategy for the highest risks

9. Use RFP discriminators to mitigate program risksSolicitation - Uniform Contract FormatPart I -- The Schedule A Solicitation/contract form B Supplies or services and prices/costs C Description/specifications/statement of work D Packaging and marking E Inspection and acceptance F Deliveries or performance G Contract administration data H Special contract requirementsPart II -- Contract Clauses I Contract clausesPart III -- List of Documents, Exhibits and Other Attachments J List of attachmentsPart IV -- Representations and Instructions K Representations, certifications, and other statements of offerors or respondents L Instructions, conditions, and notices to offerors or respondents M Evaluation factors for award

10. Commercial Contract FormatStandard Form (SF) 1449;Any contract documents, exhibits or attachmentsSolicitation provisions -- 52.212-1, Instructions to Offerors -- Commercial Items and any addendum 52.212-2, Evaluation -- Commercial Items, or other description of evaluation factors for award52.212-3, Offeror Representations and Certifications -- Commercial ItemsContract clauses --52.212-4, Contract Terms and Conditions and any addendum52.212-5, Contract Terms and Conditions Required to Implement Statutes and Executive orders

11. RFP Development ProcessSec L or 52.212-1 (What information offeror must submit to be evaluated against Sec M criteria):Sec L and Sec M should track closely Requests only minimum data needed to evaluate proposalsSec M or 52.212-2 (Evaluation Criteria):Most important Represents about 95% of entire acquisition strategy Rules of selection; forms compact with offerors:

12. Evaluation Factors &Subfactors

13. Source Selection TypesBest Value Source Selections (vs Lowest Price):

14. Lowest Price/Technically Acceptable (LPTA) - 2 Step

15. 1: Min. Technically Acceptable (Pass/Fail)

16. 2: Lowest Price among Technically Acceptable

17. Performance/Price Tradeoff (PPT) - 2 Step

18. 1: Min. Technically Acceptable (Pass/Fail)

19. 2: Trade-off between Past Performance & Price Full Trade-Off (FTO) - 1 Step Trade-off between all 4 Factors Mission Capability/ Past ProposalPriceTech. AcceptabilityPerformanceRiskLow Price LPTA  +/-PPT  +/-  FTO    

20. Evaluation FactorsMission Capability (Technical)

21. This evaluation provides for two distinct but related assessments: the Mission Capability Technical Rating and the Mission Capability Risk Rating

22. Evaluation of offeror’s proposal against the Gov.’s minimum performance or capability requirements

23. Proposal risk assessment - weaknesses associated with offeror’s proposed approach

24. Past Performance

25. Assessment of the degree of confidence the USAF has in an offeror to provide products or services that meet the users’ needs (including cost and schedule) based on demonstrated record of performance

26. Price