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Procurement Training Course Modules For Those Involved In Procurement Activities. Delivered by www.businessservicessupport.com BSS Management Consultancy. Go to businessservicessupport dot com to find out more about our training courses.
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RFCD 2011: Dr. Beverly Morgan: Cluster Development in the Caribbean 1
Mirren Conference: Dealing with Procurement, David Wilson
1. Stirling Consulting Group
Procurement: how to work
with ‘em and win
David Wilson
dwilson@stirlingconsult.com
+1 602 952 8451
Confidential. All rights reserved 1
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2. Hatfields and McCoys Redux?
“Procurement wants to pay less than enough” (Tara
Comonte, Mediabrands COO & CFO)
“Client procurement departments are challenging
every aspect of our industry’s economics” (John
Seifert, Head O&M North America)
“Advertising agencies have to grow up. And
quick.” (David Rae, Procurement Leaders)
“Simplistic cost cutters vs. fluffy money wasters”
(Unknown, Media Week)
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3. Objectives
Pull back the curtain on Procurement
Identify what you might prepare to obtain a
better outcome with Procurement
Show that not all the cards need be held by
Procurement
Identify how you might leverage a relationship
with Procurement
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4. Agenda
What’s going on?
Procurement Overview
Procurement Tools & Techniques
Successful Negotiations
Leverage the Relationship
Q&A
Confidential. All rights reserved 4
Stirling Consulting Group
5. Agenda
What’s going on?
Procurement Overview
Procurement Tools & Techniques
Successful Negotiations
Leverage the Relationship
Q&A
Confidential. All rights reserved 5
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6. What’s going on?
CFO Pressures
#1 Reduce operating expenses (74%)
#2 Optimize working capital (50%)
#3 Increase profit (39%)
CFOs with positive view of Procurement
2009 78% 2007 63%
Source: Aberdeen Group, 11/2009
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7. Procurement business case
$1 80-95 cents
Source: Aberdeen Group, 11/2009
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8. So what?
Clients will continue to deploy Procurement
In that context, position front-line teams to
Leverage the relationship with Procurement
Negotiate a beneficial contract that achieves your
goals and delivers against your standards
On-going management of clients’ contracts
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9. Your challenge - Redefine the balance of
power
Gain visibility into client’s decision-making
Harness client self-interest
Identify additional value
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10. Agenda
What’s going on?
Procurement Overview
Procurement Tools & Techniques
Successful Negotiations
Leverage the Relationship
Q&A
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11. What is (strategic) procurement?
An on-going process of reducing overall costs
and managing supply risk, while improving
internal and external processes
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12. Procurement principles
Rigorous
Ethical
Cross-functional
Focuses on total cost (not just price), quality,
service, other criteria
Clear objectives
Objective decisions (to the extent possible)
Grounded in strategy
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13. Typical strategic procurement process
1.Analyze 2.Analyze 3.Develop 4. 5. 6. 7. Monitor &
Spend Market Approach Negotiate Award Implement Measure
First 3 Steps Next 3 Steps Last Step
• Baseline creation • Strategic and • Depends on
economic organization
• Not generally structure and
visible to agencies evaluation,
contracting maturity of
Procurement
• Generally visible &
familiar to agencies
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14. Procurement maturity levels
•Fully aligned
•Scale leverage
•Engagement
•Aligned across value
strategies chain
•Cross- •Innovation
•Developing
functional •Change mgt
strategies
•Policies •Relationship mgt
•Projects
•Silo •Strong •Contract mgt
•Growing
•Transactional support
support
•Tactical
Confidential. All rights reserved Source: Corporate Executive Board research14
Stirling Consulting Group
15. Common procurement challenges
Internal Challenge External Challenge
Attracting supplier
Getting right
interest through
behaviors
compelling
adopted
proposition
Harnessing
Demonstrating Discovering true
Managing supplier’s self-
value of standing with
commitment interest for mutual
Procurement supplier
gain
Rectifying
unintended
consequences
Source: Procurement Strategy Council research
Confidential. All rights reserved 15
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16. Decision criteria
Cost Quality Service Technology
Innovation Other
Confidential. All rights reserved 16
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17. Selection might look like this
High
FINALISTS
Supplier E
Strategic& Other
Supplier F
Supplier A
Supplier C
Supplier B Supplier D
Low High
Cost
Confidential. All rights reserved 17
Source: A.T.Kearney
Stirling Consulting Group
18. What else should you be looking for?
Transition support
Contract management
Relationship management
Confidential. All rights reserved 18
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19. Agenda
What’s going on?
Procurement Overview
Procurement Tools & Techniques
Successful Negotiations
Leverage the Relationship
Q&A
Confidential. All rights reserved 19
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20. Procurement tools emphasize analysis to
drive strategy & tactics
Spend
Category
Dynamics
TCO
Cost
Drivers &
Should cost
Relationship
Supplier
Positioning
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21. Procurement also pushes on its internal
clients to prepare
Needs
Client
Objectives
Criteria
Decision
Weights
Needs
Contract
Walk-away
Confidential. All rights reserved 21
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22. Agenda
What’s going on?
Procurement Overview
Procurement Tools & Techniques
Successful Negotiations
Leverage the Relationship
Q&A
Confidential. All rights reserved 22
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23. Successful negotiations
Of the client Of yourself
Understand needs, Understand needs,
priorities priorities
Assess positioning, Assess positioning,
leverage points leverage points
Assess client view of Enlarge the pie
agency positioning, Be objective
leverage Determine strategy
Assess Procurement
Know walk-away
maturity positions
Confidential. All rights reserved 23
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24. Successful negotiations
Prepare!
Confidential. All rights reserved 24
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25. Agenda
What’s going on?
Procurement Overview
Procurement Tools & Techniques
Successful Negotiations
Leverage the Relationship
Q&A
Confidential. All rights reserved 25
Stirling Consulting Group
26. You can have a beneficial relationship –
really!
Procurement does for you
Ethical process
You do for Procurement
Respect process
Relationship mgt
Prepare
YOU
Contract mgt
Be known
Advocacy
Introductions Improvements
Confidential. All rights reserved 26
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27. Let’s summarize
Procurement is here to stay!
Procurement analyzes, prepares, herds internal
cats
Savings for the client can come in many forms
You hold some cards too
Procurement can help you
Confidential. All rights reserved 27
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28. Questions?
Contact David at
dwilson@stirlingconsult.com
or on
+1 602 952 8451
Confidential. All rights reserved 28
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