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2 Citizen Guide
TABLE OF CONTENTS
PWC Proposed FY 2015 Budget ........................... 3
Strategic Plan ......................................................... 4
Your Tax Dollars At Work ..................................... 5
What Is the County Budget? ................................. 6
General Fund Revenue & Resource Summary...... 7
Where Does the Money Come From? ................... 8
Where Does the Money Go? ................................. 9
Major Budget Changes/Initiatives ...................... 10
How Do PWC Schools Fit In? ............................. 11
Budget Process .................................................... 12
How We Budget In PWC ..................................... 13
PWC Capital Improvement Program (CIP) ....... 14
Get Involved ........................................................ 15
Citizen Guide 3
PWC PROPOSED FY 2015 BUDGET
A Message from the
County Executive
On behalf of Prince William
County staff, I am pleased to
deliver the Prince William County
Executive’s Proposed FY 2015
Budget and the accompanying
2015 – 2019 Five Year Plan. The
Proposed Budget follows the policy
guidance provided by the Board
of County Supervisors (BOCS)
to prepare a balanced budget that
allows for no more than a 2.5%
increase in the average residential
tax bill. The Proposed Budget is
balanced at a tax rate of $1.126
per $100 of value and generates
an average residential tax bill of
$3,499, an $85 increase over the
updated FY 14 average of $3,414.
Through the County’s Strategic
Plan the community has identified
the initiatives they believe will take
us toward our vision and these
choices directed the development
of the Proposed Budget and 2015-
2019 Five Year Plan, within the
overall guidance provided by the
BOCS. The upcoming public
hearings provide the community
with yet another opportunity to
make their voices heard, and the
Our Community
FY 15 Population: 430,959 (includes towns)
Area: 348 Square Miles
Labor force: 230,529 (November 2013)
At-place employment: 117,965 (2nd Qtr. 2013)
Unemployment rate: 4.4% (November 2013)
Households married w. children 2012: 32.4%
Median Household Income 2012: $93,744 (ranked 12th in
U.S.)
One-way average commute, 2012: 39.6 minutes (up from
36.9 in 2000)
Adults with college degree, 2012: 44.9%
Average assessed house value,
2013: $289,095 (all houses as of
January 2013)
Average sold house value:
$335,403 (Dec. 2013)
BOCS will once again balance what
the community says they want in
terms of services with what they are
willing to pay for those services to
form the adopted budget.
County staff remains committed
to our vision to do the “right
thing for our customers and the
community every time.” History
shows that when this organization
works together with the Board
and the community to make tough
decisions, our combined efforts
move us toward our adopted vision.
The most recent Community
Survey showed that county
residents appreciate the efforts to
keep their tax burden the lowest
in the region while providing
exceptional customer service.
That has been a guiding principle
in producing this recommended
budget.
Melissa S. Peacor
County Executive
4 Citizen Guide
STRATEGIC PLAN
2013-2016 Plan and Goals
The 2013-2016 Strategic Plan is based on the 2030 goals of the
County’s
Comprehensive Plan and the second Future Report, both of
which provide
perspectives on where the community should be in 2030.
The Strategic Plan provides budget guidance by highlighting
those areas
critical to the continued success of the community. The
following vision
and goals summarize the Strategic Plan:
Prince William County will be a community of choice with a
strong,
diverse economic base, where individuals and families choose
to live and businesses choose to locate.
Economic Development - The County will provide a
robust, diverse
economy with more quality jobs and an expanded commercial
tax
base.
Education - The County will provide an educational
environment
rich in opportunities to increase educational attainment for
workforce
readiness, post-secondary education, and lifelong learning.
Human Services - The County will provide human services
to
individuals and families most at risk, through innovative and
effective
leveraging of state and federal funds and community
partnerships.
2010 2030
2009‐2012
Strategic Plan
2013‐2016
Strategic Plan
2017‐2020
Strategic Plan
2021‐2024
Strategic Plan
2025‐2028
Strategic Plan
2029‐2032
Strategic Plan
Comprehensive Plan
Future Report
Public Safety - The County will maintain safe
neighborhoods and
business areas and provide prompt response to emergencies.
Transportation - The County will provide a multi-modal
transportation
network that supports County and regional connectivity.
Progress toward the overarching goals and the related
community
outcomes, as well as the status of the various strategies, are
reported to the
community on an annual basis and included in the budget
document. The
status of the outcomes is used to determine whether resource
adjustments
should be made through the annual budget process.
Citizen Guide 5
YOUR TAX DOLLARS AT WORK
FY 15 Average Residential Tax Bill - $3,499
By Dollar Amount with Functional Areas
School
$2,002 – 57.23%
Public Safety
$758 – 21.66%
Human
Services
$176 – 5.02%
Community
Development
$143 – 4.08%
General Gov’t
& Admin
$134 – 3.84%
Transportation
$123 – 3.50%
Parks &
Library
$111 – 3.17%
Other
$36 – 1.04%
General
Debt/CIP
$16 – 0.45%
Proposed FY 15 Average Residential Tax Bill - $3,499
By Dollar Amount with Functional Areas
Did You Know?
The dollar bill above is the average real estate tax bill based on
the value of
your home. Your tax bill may be higher or lower than the
County average.
Do you want to see how your tax bill compares to the average
tax bill
and how your tax dollars fund County services? Visit the
Government
Transparency site - www.pwcgov.org/transparency.
http://eservice.pwcgov.org/apps/transparency/report.aspx
6 Citizen Guide
WHAT IS THE COUNTY BUDGET?
Budget Facts
The PWC budget has two major elements, the capital budget and
the operating budget. The capital budget includes all projected
expenditures for
improvements and/or additions to the County’s capital
inventory, such as roads, facilities, and parkland. The largest
funding source for the capital budget
is debt, in the form of bonds, and the largest expenditure is debt
service on those bonds.
The operating budget includes all projected expenditures not
included in the capital budget, including the operating transfer
to PWC Schools. The
operating budget funds day-to-day County service delivery, and
excluding the transfer to the Schools, the largest expenditure
category is employee
compensation.
The tables below depict the proposed FY 15 all funds and
general fund expenditure budgets.
FY 14 FY 15 Dollar Percent
Adopted Proposed Change Change
County Government * $790,578,285 $815,341,942 $24,763,657
3.13%
Schools $1,348,461,310 $1,290,103,463 ($58,357,847) -4.33%
Total All Funds $2,139,039,595 $2,105,445,405 ($33,594,190) -
1.57%
All Funds Expenditures
* The County Government all funds expenditure budget
excludes the general fund transfer to the Schools.
Location: W:Bud 15Ed's FilesSummary InfoSummary Info
15EXPREV15 #1 (Proposed)--USE.xls
Tab: #1 All Funds Sum Prop 15
on 2/13/2014 at 12:43 PM
General Fund Expenditures
FY 14 FY 15 Dollar Percent
Funding Area Adopted Proposed Change Change
County Government $491,738,554 $495,279,856 $3,541,302
0.72%
Transfer To Schools $470,827,490 $480,577,170 $9,749,680
2.07%
Total General Fund $962,566,044 $975,857,026 $13,290,982
1.38%
File Location: W:Bud 15Ed's FilesSummary InfoSummary
Info 15EXPREV15 #1 (Proposed)--USE.xls
Tab Location: #2 GF Expen Sum Prop FY 15
Page 1 of 1 on 2/13/2014 at 9:29 AM
Citizen Guide 7
GENERAL FUND REVENUE & RESOURCE SUMMARY
FY 14 FY 15 % Change
Adopted Proposed FY 14 / FY 15
Title Budget Budget Proposed
Calculation of County & Schools Split of Revenue & Resources:
Revenues & Resources Which Are Split Between County &
Schools:
Total General Revenues $829,561,500 $846,734,460 2.07%
Less Recordation Tax Revenue* ($6,868,000) ($7,005,000)
1.99%
Total Split Between County & Schools $822,693,500
$839,729,460 2.07%
General Fund Total Transferred To
Schools (57.23%) $470,827,490 $480,577,170 2.07%
County Share Of Split Between County
& Schools (42.77%) $351,866,010 $359,152,290 2.07%
Other County Resources (Not Split):
-Agency Revenue $107,468,475 $111,166,900 3.44%
-Budgeted County Resources $7,398,518 $7,794,377 5.35%
-Other County Resources $18,137,551 $10,161,289 -43.98%
-Recordation Tax Revenue* $6,868,000 $7,005,000 1.99%
County Share Of
General Fund Total $491,738,554 $495,279,856 0.72%
Total County and
Transfer To Schools $962,566,044 $975,857,026 1.38%
Notes:
* Starting in FY 06 Recordation Tax Revenue is excluded from
the funds split between the County &
Schools. The part designated for Transportation Projects is
indicated under Other County Resources.
General Fund Revenue & Resource Summary
File Location: W:Bud 15Ed's FilesSummary InfoSummary
Info 15EXPREV15 #1 (Proposed)--USE.xls
Tab Location: #4 Revenue Prop 15
Page 1 of 1 on 2/17/2014 at 2:36 PM
8 Citizen Guide
WHERE DOES THE MONEY COME FROM?
Other Resources
0.9%
Agency Year-
end Savings
2.7%
Agency Revenue
22.4%
Other Gen.
Revenue
0.8%
Other Local
Taxes
7.6%
Sales Tax
5.1%
Personal
Property Tax
13.0%
Real Estate Tax
47.5%
FY 15 Funding Sources
General Fund
(Excludes School Transfer)
Other Resources
0.5%
Agency Year-
end Savings
1.4%
Agency Revenue
11.4%
Other Gen.
Revenue
0.9% Other Local
Taxes
8.0%
Sales Tax
6.0%
Personal
Property Tax
15.4%
Real Estate Tax
56.4%
FY 15 Funding Sources
General Fund
(Includes School Transfer)
FY 15 Funding Sources
General Fund
(Excludes School Transfer)
$495,279,856
FY 15 Funding Sources
General Fund
(Includes School Transfer)
$975,857,026
Citizen Guide 9
WHERE DOES THE MONEY GO?
Schools
49.2%
Parks / Library
3.4%
Human Services
9.1%
Public Safety &
Judicial Admin.
23.2%
Debt / CIP
5.7%
Community Dev.
4.5%
Gen. Gov. &
Admin.
3.8%
Non-Dept.
1.1%
FY 15 General Fund Budget
By Functional Categories
(Includes School Transfer Budget)
$495,279,856
Parks / Library
6.6%
Human Services
18.0%
Public Safety &
Judicial Admin.
45.7%
Debt / CIP
11.2%
Community Dev.
8.9%
Gen. Gov. &
Admin.
7.4%
Non-Dept.
2.2%
FY 15 General Fund Budget
By Functional Categories
(Excludes School Transfer Budget)
W:Bud 15Ed's FilesSummary InfoGraphs Proposed 15FY 15
Graphs and Pie Charts‐‐#5‐23‐‐USE #2.xlsx
FY 15 General Fund Budget
By Functional Categories
(Excludes School Transfer)
$495,279,856
FY 15 General Fund Budget
By Functional Categories
(Includes School Transfer)
$975,857,026
10 Citizen Guide
MAJOR BUDGET CHANGES/INITIATIVES
Past capital investment decisions are beginning to come to
fruition and
the community will see new facilities opening soon – Fuller
Heights Park
(2014), Gainesville and Montclair Libraries (2015), Central
District Police
Station (2016), Catharpin Park (2016) and Bacon Race Fire &
Rescue Station
(2017). We continue to make progress to ease traffic
congestion with $101
million in road projects – Fuller Road/Fuller Heights Road,
Logmill Road,
Minnieville Road, Prince William Parkway, Purcell Road/Route
234,
Route 1, Route 28, Telegraph Road, U.S. Marine Corps Heritage
Center
Parkway and Vint Hill Road. The new Northern Virginia
Transportation
Authority funding opens up a new chapter of transportation
investment
both regionally and locally.
The Proposed Budget is organized into four functional areas –
Community
Development, General Government, Human Services and Public
Safety.
The following are highlights of the proposed FY 15 operating
investments:
Community Development:
Increases for fuel, space utilities, streetlights and vehicle
replacement -
$1.2 million
Council of Government membership - $20,000
Library staffing for Gainesville and Montclair - $600,000
Fuller Heights Park operating - $240,000
Potomac Heritage National Scenic Trail - $66,000
Rollins Ford Park operating - $103,000
Trail maintenance - $93,000
Elementary school field upgrades - $154,000 (supported by
fee
increase)
General Government:
4 Systems Developers for public safety and general
government
systems and applications - $500,000
Human Services:
At Risk Youth & Family Services support - $500,000
4 Community Services staff for Department of Justice
settlement;
Medicaid reimbursed
Birmingham Green - $80,000
Public Safety:
5 Police officers - $1.36 million
1 Basic Life Support Unit (4 Fire & Rescue uniform
positions) -
$500,000
9.4 FTE and operating increases for Adult Detention
Center - $1
million
Line of Duty Death increases - $1.9 million ($450,000
from fire levy)
Criminal Justice Information System - $200,000
Citizen Guide 11
How Does Pwc Schools Fit In? (HIDE Title)
The Schools budget is handled independently
from the agency budgets reviewed by the County
Executive. The elected School Board submits
its budget request directly to the BOCS at a
worksession. The proposed FY 15 budget for
PWC Schools includes a local County transfer
of $482,732,854. This transfer is based on the
County/Schools revenue sharing agreement,
allocating 57.23% of all general revenues
(excluding recordation tax) to PWC Schools
- $480,577,170, plus $1,378,802 in federal
government reimbursements to the County
associated with Qualified School Construction
Bonds, plus the Schools’ share of the cable TV
grant revenue - $776,882.
HOW DO PWC SCHOOLS FIT IN?
$2,105,445,405
Schools
61.3%
Debt / CIP
4.1%
Parks / Library
2.3%
Human Services
5.8%
Public Safety &
Judicial Admin.
14.3%
Community Dev.
5.7%
Gen. Gov. &
Admin.
3.2%
Non Dept.
3.3%
FY 15 Total County Budget
By Functional Categories
W:2015 BudgetProposedCitizen's GuideWorking filesTotal
County Budget ‐ Schools.xlsx
Learn more...
Schools Transfer
Learn more about how the PWC Schools budget
by visiting www.pwcs.edu.
Schools Transfer:
$482,732,854
http://www.pwcs.edu
12 Citizen Guide
BUDGET PROCESSFY 2015 Budget Development
PROCESS CALENDAR
CITIZEN
ENGAGEMENT
� Attend/view Proposed FY 2015 Budget presen-
tation
� Participate on Budget Committees
� Attend/view recap
� Attend/view markup
� Attend/view adoption of the FY 2015 Budget
� Attend/view Strategic Plan Update and Critical
Need presentations
� Direct contact with BOCS members
� Public comments at BOCS meeting
BOARD OF COUNT Y SUPERVISOR
(BOCS) ACTIONS
� Receive citizen comments
� Receive Strategic Plan Updates and
Critical Needs presentation
� Receive preliminary revenue forecast
� Provide budget guidance to County Executive
and Schools
� Receive Proposed 2015 Budget presentation
� Set and authorize maximum tax rate to be
advertised
� Receive Schools proposed budget
� Receive recap presentation
� Hold public hearing
� Hold budget markup session
� Adopt tax rate and FY 2015 Budget
COUNT Y ADMINISTRATION
& AGENCIES
� Post FY 2014 Budget online
� Develop and distribute FY 15 budget instructions
� “Scrub” the FY 2014 Budget to create FY 15 starting point
� Report prior year’s performance
� Prepare Strategic Plan Updates
� Prepare agency historical variance report
� Identify critical operating and capital needs
� Finalize FY 14 “scrub” in financial reporting system
� Agency budget review
� Prioritize critical needs
� Identify efficiencies and savings
� Compensation modeling
� Update five year plan program
� Provide preliminary revenue forecast
� Address critical needs in light of budget guidance
� Enter proposed budget into financial system to balance
� Present Proposed FY 2015 Budget to BOCS
� Meet with BOCS Budget Committees
� Address comments/questions submitted to website
� Finalize revenue projection
� Advertise authorized tax rate and public hearings
� Identify any recap updates
� Present recap updates
� Rebalance budget in financial system
� Finalize FY 2015 Budget document
(C
al
en
da
r Y
ea
r)
20
13
P
R
E
PA
R
A
T
IO
N
S
T
A
G
E
20
14
D
E
V
E
L
O
P
M
E
N
T
S
T
A
G
E
July -
Aug -
Sept -
Oct -
Nov -
Dec -
Jan -
Feb -
Mar -
Apr -
May -
June -
� Submit comments/questions to website
Citizen Guide 13
Five Year Plan General Fund Resource and Expenditure
Projection
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Revenue and Resources:
General Revenue $846,734,460 $879,263,196 $912,803,458
$947,107,828 $983,099,956
Agency Revenue $111,166,900 $105,159,521 $105,091,727
$105,116,114 $105,193,858
County Resources $17,955,666 $31,284,803 $29,366,347
$22,330,779 $18,686,560
Total Revenue &
Resources Available $975,857,026 $1,015,707,520
$1,047,261,532 $1,074,554,721 $1,106,980,374
Expenditures:
County Government $495,279,856 $516,614,307 $529,076,241
$536,863,517 $548,820,788
Transfer To Schools $480,577,170 $499,093,213 $518,185,291
$537,691,204 $558,159,586
Total Expenditures $975,857,026 $1,015,707,520
$1,047,261,532 $1,074,554,721 $1,106,980,374
Total Revenue &
Resource Balance $0 $0 $0 $0 $0
File Location: W:Bud 15Ed's FilesSummary InfoSummary
Info 15EXPREV15 #1 (Proposed)--USE.xls
Tab Location: #3 Five Yr Plan Prop FY 15
on 2/17/2014 at 3:09 PM
Base Budget Report
General Registrar
2012
Quarterly Budget Update:
FY 11 Efficiencies
FY 12 Base Budget Reviews
Projected FY 13 Budget Savings
February 7, 2012
Office of Management and Budget
HOW WE BUDGET IN PWC
The budget process is no longer viewed as having agency
winners and losers;
it is a means of appropriately allocating resources toward
common goals and
objectives. OMB begins the budget process by removing one-
time revenues
and expenditures, and planned reductions, such as previously
funded capital
and technology projects, from the previous year’s budget.
Current salaries
are brought forward, and all vacant positions are reset to entry
level to set the
starting point for FY 15.
Using a cross-functional approach, agencies identify savings,
items that must be
added because of prior BOCS commitments or obligations, and
critical needs to
build the expenditure side of the budget. The County Executive
makes the final
decisions on the proposed budget and five year plan. The
revenue projection
involves another collaborative process with internal and
external partners
working to calculate the anticipated tax base.
Each December the BOCS provides budget guidance in the form
of changes to
the real estate tax bill, setting the assumptions used to build the
revenue for the
five year plan so the County Executive and School
Superintendent know the
upper limit of tax revenue that is to be split using the revenue
sharing agreement.
The expenditure budget is matched to the
revenue budget. If excess capacity exists, the
County Executive can recommend additions,
but only if they can be sustained for at least five
years. The County Executive can recommend
that surplus revenue be added to the revenue
stabilization fund. If the expenditure budget
exceeds the revenue budget, the County
Executive goes back to the functional teams
to identify additional reductions.
14 Citizen Guide
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 15-20
Community Development $40,425,729 $12,866,839 $1,289,389
$9,942,000 $13,000 $0 $64,536,957
Education $87,087,000 $185,584,000 $172,124,000
$149,876,000 $216,720,000 $141,182,000 $952,573,000
General Government $12,996,069 $8,142,009 $6,552,708
$1,335,928 $1,540,928 $1,250,928 $31,818,570
Public Safety $28,869,197 $32,229,722 $1,209,812 $0 $0 $0
$62,308,731
Transportation $67,866,795 $58,354,101 $23,820,836
$10,000,000 $10,000,000 $10,000,000 $180,041,732
Total $237,244,790 $297,176,671 $204,996,745 $171,153,928
$228,273,928 $152,432,928 $1,291,278,990
Total Project Costs by Functional Area
PWC CAPITAL IMPROVEMENT PROGRAM (CIP)
What Is The CIP?
County code requires the preparation of a Capital
Improvement Program (CIP), guided by the Strategic Plan,
Comprehensive Plan and Principles of Sound Financial
Management. The CIP includes both County and Schools
projects, ensuring one affordable plan.
The FY 2015–2020 CIP is $1.3 billion, including $338.7
million for County projects and $952.6 million for
Schools projects. Primary funding sources include the
general fund, debt, fire levy, stormwater management
fees, proffers, federal and state funds, fund balances, solid
waste fees, cable franchise fee, E-911 revenue and Northern
Virginia Transportation Authority funds. No revenues are
anticipated from the projects included in the FY 15 capital
budget.
FY 2015 - FY 2020
Capital Improvement Program
Prince William County, Virginia
Citizen Guide 15
PWC Board of County Supervisors
Corey A. Stewart, Chairman
At-Large
Chairman’s Office
1 County Complex Court
Prince William VA 22192
Office Phone: 703-792-4640
Office Fax: 703-792-4637
[email protected]
Michael C. May, Vice Chair
Occoquan District Office
2241-K Tackett’s Mill Drive
Woodbridge, VA 22192
Office Phone: 703-792-4643
Office Fax: 703-792-4833
[email protected]
First Row (Left to Right): John Jenkins, Corey Stewart
(Chairman), Michael May, Frank Prin-
cipi Second Row (Left to Right): Pete Candland, Wally
Covington, Maureen Caddigan, Martin
Nohe
GET INVOLVED
Key Dates
Proposed Budget Presentation
February 18, 2014
Tax Rate Advertisement
March 5, 2014
PWC Schools Budget to BOCS
April 1, 2014
Public Hearing
April 8, 2014
Budget Adoption
April 29, 2014
How Can I Make A
Difference?
Ask Questions: Check out our
online Q&A site www.pwcgov.
org/budget
Attend BOCS meetings: All
meetings are broadcast on
channel 23 (Comcast) or 37
(Verizon)
Be Heard: Speak at Public
Hearings or during citizen time
at BOCS meetings
Contact Us: Email [email protected]
pwcgov.org
Maureen S. Caddigan
Potomac District Office
15941 Donald Curtis Drive
Woodbridge, VA 22191
Office Phone: 703-792-4645
Office Fax: 703-792-4622
[email protected]
Pete Candland
Gainesville District Office
7001 Heritage Village Plaza,
Suite 210
Gainesville, VA 20155
Office Phone: 703-792-6195
Office Fax: 703-792-7664
gain[email protected]
W.S. Wally Covington
Brentsville District Office
9248 Lee Avenue
Manassas VA 20110
Office Phone: 703-792-6190
Office Fax: 703-792-5707
[email protected]
www.brentsvilledistrict.org
John D. Jenkins
Neabsco District Office
4361 Ridgewood Center
Woodbridge VA 22192
Office Phone: 703-792-4667
Office Fax: 703-792-4669
[email protected]
Martin E. Nohe
Coles District Office
13476 Dumfries Road
Manassas, VA 20112
Office Phone: 703-792-4620
Office Fax: 703-792-4610
[email protected]
Frank J. Principi
Woodbridge District Office
15941 Donald Curtis Drive
Woodbridge VA 22191
Office Phone: 703-792-4646
Office Fax: 703-792-4993
[email protected]
mailto:[email protected]
mailto:[email protected]
http://www.pwcgov.org/budget
http://www.pwcgov.org/budget
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
http://www.brentsvilledistrict.org
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
Office of Management & Budget (OMB)
1 COUNTY COMPLEX COURT, PRINCE WILLIAM, VA
22192
www.pwcgov.org/budget
PWC Proposed FY 2015 BudgetStrategic PlanYour Tax Dollars
At WorkWhat Is the County Budget?General Fund Revenue &
Resource SummaryWhere Does the Money Come From?Where
Does the Money Go? Major Budget Changes/InitiativesHow Do
PWC Schools Fit In?Budget ProcessHow We Budget In
PWCPWC Capital Improvement Program (CIP)Get Involved

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2 Citizen Guide TABLE OF CONTENTSPWC Proposed FY 2.docx

  • 1. 2 Citizen Guide TABLE OF CONTENTS PWC Proposed FY 2015 Budget ........................... 3 Strategic Plan ......................................................... 4 Your Tax Dollars At Work ..................................... 5 What Is the County Budget? ................................. 6 General Fund Revenue & Resource Summary...... 7 Where Does the Money Come From? ................... 8 Where Does the Money Go? ................................. 9 Major Budget Changes/Initiatives ...................... 10 How Do PWC Schools Fit In? ............................. 11 Budget Process .................................................... 12 How We Budget In PWC ..................................... 13 PWC Capital Improvement Program (CIP) ....... 14 Get Involved ........................................................ 15
  • 2. Citizen Guide 3 PWC PROPOSED FY 2015 BUDGET A Message from the County Executive On behalf of Prince William County staff, I am pleased to deliver the Prince William County Executive’s Proposed FY 2015 Budget and the accompanying 2015 – 2019 Five Year Plan. The Proposed Budget follows the policy guidance provided by the Board of County Supervisors (BOCS) to prepare a balanced budget that allows for no more than a 2.5% increase in the average residential tax bill. The Proposed Budget is balanced at a tax rate of $1.126 per $100 of value and generates an average residential tax bill of $3,499, an $85 increase over the updated FY 14 average of $3,414. Through the County’s Strategic Plan the community has identified the initiatives they believe will take us toward our vision and these choices directed the development of the Proposed Budget and 2015- 2019 Five Year Plan, within the overall guidance provided by the BOCS. The upcoming public
  • 3. hearings provide the community with yet another opportunity to make their voices heard, and the Our Community FY 15 Population: 430,959 (includes towns) Area: 348 Square Miles Labor force: 230,529 (November 2013) At-place employment: 117,965 (2nd Qtr. 2013) Unemployment rate: 4.4% (November 2013) Households married w. children 2012: 32.4% Median Household Income 2012: $93,744 (ranked 12th in U.S.) One-way average commute, 2012: 39.6 minutes (up from 36.9 in 2000) Adults with college degree, 2012: 44.9% Average assessed house value, 2013: $289,095 (all houses as of January 2013) Average sold house value: $335,403 (Dec. 2013) BOCS will once again balance what the community says they want in terms of services with what they are willing to pay for those services to form the adopted budget. County staff remains committed to our vision to do the “right thing for our customers and the community every time.” History shows that when this organization works together with the Board
  • 4. and the community to make tough decisions, our combined efforts move us toward our adopted vision. The most recent Community Survey showed that county residents appreciate the efforts to keep their tax burden the lowest in the region while providing exceptional customer service. That has been a guiding principle in producing this recommended budget. Melissa S. Peacor County Executive 4 Citizen Guide STRATEGIC PLAN 2013-2016 Plan and Goals The 2013-2016 Strategic Plan is based on the 2030 goals of the County’s Comprehensive Plan and the second Future Report, both of which provide perspectives on where the community should be in 2030. The Strategic Plan provides budget guidance by highlighting those areas critical to the continued success of the community. The following vision and goals summarize the Strategic Plan: Prince William County will be a community of choice with a
  • 5. strong, diverse economic base, where individuals and families choose to live and businesses choose to locate. Economic Development - The County will provide a robust, diverse economy with more quality jobs and an expanded commercial tax base. Education - The County will provide an educational environment rich in opportunities to increase educational attainment for workforce readiness, post-secondary education, and lifelong learning. Human Services - The County will provide human services to individuals and families most at risk, through innovative and effective leveraging of state and federal funds and community partnerships. 2010 2030 2009‐2012 Strategic Plan 2013‐2016 Strategic Plan 2017‐2020 Strategic Plan 2021‐2024
  • 6. Strategic Plan 2025‐2028 Strategic Plan 2029‐2032 Strategic Plan Comprehensive Plan Future Report Public Safety - The County will maintain safe neighborhoods and business areas and provide prompt response to emergencies. Transportation - The County will provide a multi-modal transportation network that supports County and regional connectivity. Progress toward the overarching goals and the related community outcomes, as well as the status of the various strategies, are reported to the community on an annual basis and included in the budget document. The status of the outcomes is used to determine whether resource adjustments should be made through the annual budget process. Citizen Guide 5 YOUR TAX DOLLARS AT WORK FY 15 Average Residential Tax Bill - $3,499
  • 7. By Dollar Amount with Functional Areas School $2,002 – 57.23% Public Safety $758 – 21.66% Human Services $176 – 5.02% Community Development $143 – 4.08% General Gov’t & Admin $134 – 3.84% Transportation $123 – 3.50% Parks & Library $111 – 3.17% Other $36 – 1.04% General Debt/CIP $16 – 0.45%
  • 8. Proposed FY 15 Average Residential Tax Bill - $3,499 By Dollar Amount with Functional Areas Did You Know? The dollar bill above is the average real estate tax bill based on the value of your home. Your tax bill may be higher or lower than the County average. Do you want to see how your tax bill compares to the average tax bill and how your tax dollars fund County services? Visit the Government Transparency site - www.pwcgov.org/transparency. http://eservice.pwcgov.org/apps/transparency/report.aspx 6 Citizen Guide WHAT IS THE COUNTY BUDGET? Budget Facts The PWC budget has two major elements, the capital budget and the operating budget. The capital budget includes all projected expenditures for improvements and/or additions to the County’s capital inventory, such as roads, facilities, and parkland. The largest funding source for the capital budget is debt, in the form of bonds, and the largest expenditure is debt service on those bonds. The operating budget includes all projected expenditures not included in the capital budget, including the operating transfer to PWC Schools. The
  • 9. operating budget funds day-to-day County service delivery, and excluding the transfer to the Schools, the largest expenditure category is employee compensation. The tables below depict the proposed FY 15 all funds and general fund expenditure budgets. FY 14 FY 15 Dollar Percent Adopted Proposed Change Change County Government * $790,578,285 $815,341,942 $24,763,657 3.13% Schools $1,348,461,310 $1,290,103,463 ($58,357,847) -4.33% Total All Funds $2,139,039,595 $2,105,445,405 ($33,594,190) - 1.57% All Funds Expenditures * The County Government all funds expenditure budget excludes the general fund transfer to the Schools. Location: W:Bud 15Ed's FilesSummary InfoSummary Info 15EXPREV15 #1 (Proposed)--USE.xls Tab: #1 All Funds Sum Prop 15 on 2/13/2014 at 12:43 PM General Fund Expenditures FY 14 FY 15 Dollar Percent Funding Area Adopted Proposed Change Change County Government $491,738,554 $495,279,856 $3,541,302 0.72% Transfer To Schools $470,827,490 $480,577,170 $9,749,680
  • 10. 2.07% Total General Fund $962,566,044 $975,857,026 $13,290,982 1.38% File Location: W:Bud 15Ed's FilesSummary InfoSummary Info 15EXPREV15 #1 (Proposed)--USE.xls Tab Location: #2 GF Expen Sum Prop FY 15 Page 1 of 1 on 2/13/2014 at 9:29 AM Citizen Guide 7 GENERAL FUND REVENUE & RESOURCE SUMMARY FY 14 FY 15 % Change Adopted Proposed FY 14 / FY 15 Title Budget Budget Proposed Calculation of County & Schools Split of Revenue & Resources: Revenues & Resources Which Are Split Between County & Schools: Total General Revenues $829,561,500 $846,734,460 2.07% Less Recordation Tax Revenue* ($6,868,000) ($7,005,000) 1.99% Total Split Between County & Schools $822,693,500 $839,729,460 2.07% General Fund Total Transferred To Schools (57.23%) $470,827,490 $480,577,170 2.07% County Share Of Split Between County
  • 11. & Schools (42.77%) $351,866,010 $359,152,290 2.07% Other County Resources (Not Split): -Agency Revenue $107,468,475 $111,166,900 3.44% -Budgeted County Resources $7,398,518 $7,794,377 5.35% -Other County Resources $18,137,551 $10,161,289 -43.98% -Recordation Tax Revenue* $6,868,000 $7,005,000 1.99% County Share Of General Fund Total $491,738,554 $495,279,856 0.72% Total County and Transfer To Schools $962,566,044 $975,857,026 1.38% Notes: * Starting in FY 06 Recordation Tax Revenue is excluded from the funds split between the County & Schools. The part designated for Transportation Projects is indicated under Other County Resources. General Fund Revenue & Resource Summary File Location: W:Bud 15Ed's FilesSummary InfoSummary Info 15EXPREV15 #1 (Proposed)--USE.xls Tab Location: #4 Revenue Prop 15 Page 1 of 1 on 2/17/2014 at 2:36 PM 8 Citizen Guide WHERE DOES THE MONEY COME FROM? Other Resources 0.9%
  • 12. Agency Year- end Savings 2.7% Agency Revenue 22.4% Other Gen. Revenue 0.8% Other Local Taxes 7.6% Sales Tax 5.1% Personal Property Tax 13.0% Real Estate Tax 47.5% FY 15 Funding Sources General Fund (Excludes School Transfer) Other Resources 0.5%
  • 13. Agency Year- end Savings 1.4% Agency Revenue 11.4% Other Gen. Revenue 0.9% Other Local Taxes 8.0% Sales Tax 6.0% Personal Property Tax 15.4% Real Estate Tax 56.4% FY 15 Funding Sources General Fund (Includes School Transfer) FY 15 Funding Sources General Fund (Excludes School Transfer)
  • 14. $495,279,856 FY 15 Funding Sources General Fund (Includes School Transfer) $975,857,026 Citizen Guide 9 WHERE DOES THE MONEY GO? Schools 49.2% Parks / Library 3.4% Human Services 9.1% Public Safety & Judicial Admin. 23.2% Debt / CIP 5.7% Community Dev. 4.5% Gen. Gov. &
  • 15. Admin. 3.8% Non-Dept. 1.1% FY 15 General Fund Budget By Functional Categories (Includes School Transfer Budget) $495,279,856 Parks / Library 6.6% Human Services 18.0% Public Safety & Judicial Admin. 45.7% Debt / CIP 11.2% Community Dev. 8.9% Gen. Gov. & Admin. 7.4% Non-Dept. 2.2%
  • 16. FY 15 General Fund Budget By Functional Categories (Excludes School Transfer Budget) W:Bud 15Ed's FilesSummary InfoGraphs Proposed 15FY 15 Graphs and Pie Charts‐‐#5‐23‐‐USE #2.xlsx FY 15 General Fund Budget By Functional Categories (Excludes School Transfer) $495,279,856 FY 15 General Fund Budget By Functional Categories (Includes School Transfer) $975,857,026 10 Citizen Guide MAJOR BUDGET CHANGES/INITIATIVES Past capital investment decisions are beginning to come to fruition and the community will see new facilities opening soon – Fuller Heights Park (2014), Gainesville and Montclair Libraries (2015), Central District Police Station (2016), Catharpin Park (2016) and Bacon Race Fire & Rescue Station
  • 17. (2017). We continue to make progress to ease traffic congestion with $101 million in road projects – Fuller Road/Fuller Heights Road, Logmill Road, Minnieville Road, Prince William Parkway, Purcell Road/Route 234, Route 1, Route 28, Telegraph Road, U.S. Marine Corps Heritage Center Parkway and Vint Hill Road. The new Northern Virginia Transportation Authority funding opens up a new chapter of transportation investment both regionally and locally. The Proposed Budget is organized into four functional areas – Community Development, General Government, Human Services and Public Safety. The following are highlights of the proposed FY 15 operating investments: Community Development: Increases for fuel, space utilities, streetlights and vehicle replacement - $1.2 million Council of Government membership - $20,000 Library staffing for Gainesville and Montclair - $600,000 Fuller Heights Park operating - $240,000 Potomac Heritage National Scenic Trail - $66,000 Rollins Ford Park operating - $103,000 Trail maintenance - $93,000 Elementary school field upgrades - $154,000 (supported by fee increase)
  • 18. General Government: 4 Systems Developers for public safety and general government systems and applications - $500,000 Human Services: At Risk Youth & Family Services support - $500,000 4 Community Services staff for Department of Justice settlement; Medicaid reimbursed Birmingham Green - $80,000 Public Safety: 5 Police officers - $1.36 million 1 Basic Life Support Unit (4 Fire & Rescue uniform positions) - $500,000 9.4 FTE and operating increases for Adult Detention Center - $1 million Line of Duty Death increases - $1.9 million ($450,000 from fire levy) Criminal Justice Information System - $200,000 Citizen Guide 11 How Does Pwc Schools Fit In? (HIDE Title) The Schools budget is handled independently
  • 19. from the agency budgets reviewed by the County Executive. The elected School Board submits its budget request directly to the BOCS at a worksession. The proposed FY 15 budget for PWC Schools includes a local County transfer of $482,732,854. This transfer is based on the County/Schools revenue sharing agreement, allocating 57.23% of all general revenues (excluding recordation tax) to PWC Schools - $480,577,170, plus $1,378,802 in federal government reimbursements to the County associated with Qualified School Construction Bonds, plus the Schools’ share of the cable TV grant revenue - $776,882. HOW DO PWC SCHOOLS FIT IN? $2,105,445,405 Schools 61.3% Debt / CIP 4.1% Parks / Library 2.3% Human Services 5.8% Public Safety & Judicial Admin. 14.3% Community Dev.
  • 20. 5.7% Gen. Gov. & Admin. 3.2% Non Dept. 3.3% FY 15 Total County Budget By Functional Categories W:2015 BudgetProposedCitizen's GuideWorking filesTotal County Budget ‐ Schools.xlsx Learn more... Schools Transfer Learn more about how the PWC Schools budget by visiting www.pwcs.edu. Schools Transfer: $482,732,854 http://www.pwcs.edu 12 Citizen Guide BUDGET PROCESSFY 2015 Budget Development PROCESS CALENDAR CITIZEN ENGAGEMENT
  • 21. � Attend/view Proposed FY 2015 Budget presen- tation � Participate on Budget Committees � Attend/view recap � Attend/view markup � Attend/view adoption of the FY 2015 Budget � Attend/view Strategic Plan Update and Critical Need presentations � Direct contact with BOCS members � Public comments at BOCS meeting BOARD OF COUNT Y SUPERVISOR (BOCS) ACTIONS � Receive citizen comments � Receive Strategic Plan Updates and Critical Needs presentation � Receive preliminary revenue forecast � Provide budget guidance to County Executive and Schools � Receive Proposed 2015 Budget presentation � Set and authorize maximum tax rate to be advertised � Receive Schools proposed budget � Receive recap presentation � Hold public hearing � Hold budget markup session � Adopt tax rate and FY 2015 Budget
  • 22. COUNT Y ADMINISTRATION & AGENCIES � Post FY 2014 Budget online � Develop and distribute FY 15 budget instructions � “Scrub” the FY 2014 Budget to create FY 15 starting point � Report prior year’s performance � Prepare Strategic Plan Updates � Prepare agency historical variance report � Identify critical operating and capital needs � Finalize FY 14 “scrub” in financial reporting system � Agency budget review � Prioritize critical needs � Identify efficiencies and savings � Compensation modeling � Update five year plan program � Provide preliminary revenue forecast � Address critical needs in light of budget guidance � Enter proposed budget into financial system to balance � Present Proposed FY 2015 Budget to BOCS � Meet with BOCS Budget Committees � Address comments/questions submitted to website � Finalize revenue projection � Advertise authorized tax rate and public hearings � Identify any recap updates � Present recap updates � Rebalance budget in financial system
  • 23. � Finalize FY 2015 Budget document (C al en da r Y ea r) 20 13 P R E PA R A T IO N S T A G E
  • 25. Nov - Dec - Jan - Feb - Mar - Apr - May - June - � Submit comments/questions to website Citizen Guide 13 Five Year Plan General Fund Resource and Expenditure Projection FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Revenue and Resources: General Revenue $846,734,460 $879,263,196 $912,803,458 $947,107,828 $983,099,956 Agency Revenue $111,166,900 $105,159,521 $105,091,727 $105,116,114 $105,193,858 County Resources $17,955,666 $31,284,803 $29,366,347 $22,330,779 $18,686,560 Total Revenue & Resources Available $975,857,026 $1,015,707,520 $1,047,261,532 $1,074,554,721 $1,106,980,374
  • 26. Expenditures: County Government $495,279,856 $516,614,307 $529,076,241 $536,863,517 $548,820,788 Transfer To Schools $480,577,170 $499,093,213 $518,185,291 $537,691,204 $558,159,586 Total Expenditures $975,857,026 $1,015,707,520 $1,047,261,532 $1,074,554,721 $1,106,980,374 Total Revenue & Resource Balance $0 $0 $0 $0 $0 File Location: W:Bud 15Ed's FilesSummary InfoSummary Info 15EXPREV15 #1 (Proposed)--USE.xls Tab Location: #3 Five Yr Plan Prop FY 15 on 2/17/2014 at 3:09 PM Base Budget Report General Registrar 2012 Quarterly Budget Update: FY 11 Efficiencies FY 12 Base Budget Reviews Projected FY 13 Budget Savings February 7, 2012 Office of Management and Budget HOW WE BUDGET IN PWC The budget process is no longer viewed as having agency winners and losers; it is a means of appropriately allocating resources toward
  • 27. common goals and objectives. OMB begins the budget process by removing one- time revenues and expenditures, and planned reductions, such as previously funded capital and technology projects, from the previous year’s budget. Current salaries are brought forward, and all vacant positions are reset to entry level to set the starting point for FY 15. Using a cross-functional approach, agencies identify savings, items that must be added because of prior BOCS commitments or obligations, and critical needs to build the expenditure side of the budget. The County Executive makes the final decisions on the proposed budget and five year plan. The revenue projection involves another collaborative process with internal and external partners working to calculate the anticipated tax base. Each December the BOCS provides budget guidance in the form of changes to the real estate tax bill, setting the assumptions used to build the revenue for the five year plan so the County Executive and School Superintendent know the upper limit of tax revenue that is to be split using the revenue sharing agreement. The expenditure budget is matched to the revenue budget. If excess capacity exists, the County Executive can recommend additions, but only if they can be sustained for at least five
  • 28. years. The County Executive can recommend that surplus revenue be added to the revenue stabilization fund. If the expenditure budget exceeds the revenue budget, the County Executive goes back to the functional teams to identify additional reductions. 14 Citizen Guide FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 15-20 Community Development $40,425,729 $12,866,839 $1,289,389 $9,942,000 $13,000 $0 $64,536,957 Education $87,087,000 $185,584,000 $172,124,000 $149,876,000 $216,720,000 $141,182,000 $952,573,000 General Government $12,996,069 $8,142,009 $6,552,708 $1,335,928 $1,540,928 $1,250,928 $31,818,570 Public Safety $28,869,197 $32,229,722 $1,209,812 $0 $0 $0 $62,308,731 Transportation $67,866,795 $58,354,101 $23,820,836 $10,000,000 $10,000,000 $10,000,000 $180,041,732 Total $237,244,790 $297,176,671 $204,996,745 $171,153,928 $228,273,928 $152,432,928 $1,291,278,990 Total Project Costs by Functional Area PWC CAPITAL IMPROVEMENT PROGRAM (CIP) What Is The CIP?
  • 29. County code requires the preparation of a Capital Improvement Program (CIP), guided by the Strategic Plan, Comprehensive Plan and Principles of Sound Financial Management. The CIP includes both County and Schools projects, ensuring one affordable plan. The FY 2015–2020 CIP is $1.3 billion, including $338.7 million for County projects and $952.6 million for Schools projects. Primary funding sources include the general fund, debt, fire levy, stormwater management fees, proffers, federal and state funds, fund balances, solid waste fees, cable franchise fee, E-911 revenue and Northern Virginia Transportation Authority funds. No revenues are anticipated from the projects included in the FY 15 capital budget. FY 2015 - FY 2020 Capital Improvement Program Prince William County, Virginia Citizen Guide 15 PWC Board of County Supervisors Corey A. Stewart, Chairman At-Large Chairman’s Office 1 County Complex Court Prince William VA 22192 Office Phone: 703-792-4640 Office Fax: 703-792-4637 [email protected]
  • 30. Michael C. May, Vice Chair Occoquan District Office 2241-K Tackett’s Mill Drive Woodbridge, VA 22192 Office Phone: 703-792-4643 Office Fax: 703-792-4833 [email protected] First Row (Left to Right): John Jenkins, Corey Stewart (Chairman), Michael May, Frank Prin- cipi Second Row (Left to Right): Pete Candland, Wally Covington, Maureen Caddigan, Martin Nohe GET INVOLVED Key Dates Proposed Budget Presentation February 18, 2014 Tax Rate Advertisement March 5, 2014 PWC Schools Budget to BOCS April 1, 2014 Public Hearing April 8, 2014 Budget Adoption April 29, 2014 How Can I Make A Difference? Ask Questions: Check out our online Q&A site www.pwcgov.
  • 31. org/budget Attend BOCS meetings: All meetings are broadcast on channel 23 (Comcast) or 37 (Verizon) Be Heard: Speak at Public Hearings or during citizen time at BOCS meetings Contact Us: Email [email protected] pwcgov.org Maureen S. Caddigan Potomac District Office 15941 Donald Curtis Drive Woodbridge, VA 22191 Office Phone: 703-792-4645 Office Fax: 703-792-4622 [email protected] Pete Candland Gainesville District Office 7001 Heritage Village Plaza, Suite 210 Gainesville, VA 20155 Office Phone: 703-792-6195 Office Fax: 703-792-7664 gain[email protected] W.S. Wally Covington Brentsville District Office 9248 Lee Avenue Manassas VA 20110 Office Phone: 703-792-6190 Office Fax: 703-792-5707 [email protected]
  • 32. www.brentsvilledistrict.org John D. Jenkins Neabsco District Office 4361 Ridgewood Center Woodbridge VA 22192 Office Phone: 703-792-4667 Office Fax: 703-792-4669 [email protected] Martin E. Nohe Coles District Office 13476 Dumfries Road Manassas, VA 20112 Office Phone: 703-792-4620 Office Fax: 703-792-4610 [email protected] Frank J. Principi Woodbridge District Office 15941 Donald Curtis Drive Woodbridge VA 22191 Office Phone: 703-792-4646 Office Fax: 703-792-4993 [email protected] mailto:[email protected] mailto:[email protected] http://www.pwcgov.org/budget http://www.pwcgov.org/budget mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] http://www.brentsvilledistrict.org mailto:[email protected] mailto:[email protected]
  • 33. mailto:[email protected] Office of Management & Budget (OMB) 1 COUNTY COMPLEX COURT, PRINCE WILLIAM, VA 22192 www.pwcgov.org/budget PWC Proposed FY 2015 BudgetStrategic PlanYour Tax Dollars At WorkWhat Is the County Budget?General Fund Revenue & Resource SummaryWhere Does the Money Come From?Where Does the Money Go? Major Budget Changes/InitiativesHow Do PWC Schools Fit In?Budget ProcessHow We Budget In PWCPWC Capital Improvement Program (CIP)Get Involved