6. - is an indispensable procedure for
checking of integrity of property custody.
INVENTORY TAKING
• The Supply Officer/School Property Custodian is
required to take a physical inventory of all the
equipment of the respective offices at least once a
year.
• The inventory of supplies and materials in stocks shall
be made every six (6) months (June 30 and
December 31)
• The inventory of textbooks, armchairs, desk and
tables shall be undertaken at the end of the school
year.
7. INVENTORY TAKING
Preparation of Inventory Reports
1. Report on the Physical Count of Inventory items (RCPI)
2. Report on the Physical Count of PPE (RPCPPE)
3. Report of Physical Count of Semi-Expendable Property
(RPCSP)
Steps in Conducting Inventory Taking
1. Planning the Inventory-Taking
2. Creation of the Inventory Committee
3. Physical Inventory-Taking
Witnessing the Inventory-Taking
⮚The representative of the COA Auditor shall witness
the physical inventory taking conducted by the
inventory committee.
8. For control and monitoring purposes, the Property/Supply Unit
shall maintain stock and property cards
The Stock Card is a form used in the Supply and/or Property
Division/Unit for each type of supplies to record all receipts and
issues made. It shall be maintained by fund cluster.
The Property Card shall be maintained in the Supply and/or
Property Division/Unit for each class of PPE. The Supply and/or
Property Custodian shall record promptly the acquisition (based
on the IAR and other supporting documents),
issue/transfer/disposal and the description/information about the
asset. It shall be maintained by fund cluster.
23. Requisition and Issue Slip (RIS)
RIS shall be used by the Requisitioning
Division/Office to request supplies/goods/
equipment/property carried in stock and by the
Supply and or Property Division/Unit to issue the
items requested.
24.
25.
26. Property Acknowledgement Receipt (PAR)
The PAR shall be used in the Supply and/or
Property Division/Unit to record the issue of PPE to
end-used. It shall be maintained by fund cluster. It
shall be renewed every three years or every time
there is a change in custodianship/user of property.
28. Inventory Custodianship (ICS)
The ICS is a form used by the Supply and/or
Property Custodian to issue tangible items
amounting to less than P50,000 to end-user to
establish accountability over them.
Empowering Property Custodianship
The seminar-workshop serves as the beginning of a properly motivated management of government resources contributory to the effective and efficient management of schools pursuant to the provision of quality service in the development of learners.
During inventory taking we use different forms… hopefully this will be used and implemented in school.. The forms like the stock card and property card.. Which will lead to my discussion now… and it says that…. Hopefully soon schools will used this forms for proper monitoring and recording of supplies issued.
Stock card and property cards shall reconcile with the physical count on hand. All available current stocks should be properly and carefully updated.
The RIS shall be used by the Requisitioning Division/Office to request supplies/goods/ equipment/property carried in stock and by the Supply and/or Property Division/Unit to issue the items requested
The RIS shall be used by the Requisitioning Division/Office to request supplies/goods/ equipment/property carried in stock and by the Supply and/or Property Division/Unit to issue the items requested
When to issue RIS?
Property Acknowledgement Receipt (PAR)
This document is used to document the transfer of custodianship of property to P50,000.00 and above from one accountable officer to another.
Property Acknowledgement Receipt (PAR)
This document is used to document the transfer of custodianship of property to P50,000.00 and above from one accountable officer to another.
Inventory Custodian Slip (ICS)
This form is used by the concerned Supply Officer of Property Custodian to issue tangible items amounting to less than P50, 000.00 (semi-expendable property) to the accountable for the purpose of establishing accountability over the items.
Inventory Custodian Slip (ICS)
This form is used by the concerned Supply Officer of Property Custodian to issue tangible items amounting to less than P50, 000.00 (semi-expendable property) to the accountable for the purpose of establishing accountability over the items.
Inventory Custodian Slip (ICS)
This form is used by the concerned Supply Officer of Property Custodian to issue tangible items amounting to less than P50, 000.00 (semi-expendable property) to the accountable for the purpose of establishing accountability over the items.
ICS establishes accountability. Renewal of ICS can be found in COA Circular. Unsay purpose sa Renewal? Kay, para mabal an if that certain item, naa pa japon sa iyaha or toa na sa lain mga kamot na without document. Actually, mas maayo nia to trace that item na semi expendable to the end user.
