The document provides minutes from the 59th Departmental Heads meeting of ABC Company Limited. Key details include: - The meeting was held on June 30th, 20XX at XYZ Hotel in Karachi to review monthly progress. - Presentations were given on declining sales, staff hiring for a new branch, and launching a new product. - A presentation on a potential strategic partnership with competitors was discussed, with plans to debate further at the next meeting. - It was resolved to give workers two bonuses and officers one bonus annually. The date for the next meeting was set.

1. Samples – Meeting Documents
1
Agenda
ABC Company Limited
Departmental Heads Meeting
Meeting Number 59
XYZ Hotel, Karachi
June 30th
, 20XX
09:00 am
Purpose of the meeting: Monthly progress review
Chairperson: Mr. Abc
Agenda
 Attendance
 Apologies
 Minutes of the prior meeting
 Declining sales – Mr. A
 Staff hiring for new branch – Mr. B
 New product launching – Mr. C
 Presentation on strategic partnership with our competitors – Mr. D
 Staff bonus – Mr. E
 Any other business
 Date of next meeting
Notice
ABC Company Limited
NOTICE OF MEETING
Notice is hereby given that the 59th
Departmental Heads meeting will be held at XYZ Hotel,
Karachi on Saturday, June 30th
, 20XX at 09:00 a.m.
All Heads are advised to bring in hiring and training plans for the next year.
Mno
Secretary
June 15th
, 20XX

2. Samples – Meeting Documents
2
Minutes
ABC Company Limited
Departmental Heads Meeting
Meeting Number 59
XYZ Hotel, Karachi
June 30th
, 20XX
09:00 am
MINUTES
 All present.
 Last meeting minutes were read, amended, and approved.
 Mr. A, Sales Department Manager explained the reasons behind declining sales. Major
reason mentioned was low quality of the product. It was resolved to improve the
production technology to improve the sales.
 Mr. B, Human Resources Manager discussed the staff-hiring plan for new branch.
Finance manager objected the idea and suggested transferring some existing employees
to the branch. After voting, it was resolved unanimously to hire three employees.
 Mr. C, Research and Development Manager demonstrated and explained new cell phone
to the participants. It was resolved to launch it in next quarter.
 Mr. D made a presentation on strategic partnership with our competitors. He convinced
the members to share technical knowledge with competitors to make our phone
compatible with leading brands. His ideas were appreciated and it was resolved to debate
this matter in next meeting.
 Mr. E, Industrial Relations Manager discussed the staff bonus issue and it was resolved
to give two bonuses every year to workers and one bonus to officers.
Any other business (AOB)
 Mr. F, Administration Manager raised the issue of aging transport fleet and requested
additional funds to maintain the fleet. It was resolved to provide necessary funds for this
purpose.
Date of next meeting
 July 31st
, 20XX was fixed as date of next meeting.
 Meeting adjourned with a vote of thanks to the chair and those present at 11:30 am.
 Minutes submitted by Secretary, MNO

3. Samples – Meeting Documents
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In case of AGM, notice and agenda are put into one document. The sample is given here.
AGM Notice and Agenda
NOTICE OF MEETING
Notice is hereby given that the 96th
Annual General Meeting of the Karachi Electric Supply
Corporation Ltd. will be held at Navy Welfare Centre, Liaquat Barracks, Karachi on
Saturday, 9th December 2006 at 10:30 a.m. to transact the following business:-
ORDINARY BUSINESS
1. To confirm Minutes of the Extra-Ordinary General Meeting (EGM) held on 02 March
2006.
2. To receive and adopt the Directors' Report and the Audited Financial Statements (with
Auditors' Report) for the year ended 30th June 2006.
3. To elect Directors in place of retiring directors.
The Board of Directors has fixed the number of Directors to be elected u/s 178(1) of the
Companies Ordinance 1984 at thirteen (13).
The retiring Directors are:
i. Director 1
ii. Director 2
iii. Director 3
4. To appoint Auditors in place of those retiring and fix their remuneration for the FY 2006-
07.
5. Any other business with the permission of Chair.
By order of the Board
Shahana Ahmed Ali
Chief Legal Counsel & Chief Corporate Officer
THE KARACHI ELECTRIC SUPPLY CORPORATION LTD.
Karachi: November 01, 2006

4. Samples – Meeting Documents
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AGM Minutes
THE KARACHI ELECTRIC SUPPLY CORPORATION LTD.
Minutes of the Annual General Meeting at Navy Welfare Centre, Liaquat Barracks,
Karachi on Saturday, 9th December 2006 at 10:30 am
1. Previous Extra Ordinary General Meeting (EGM) Minutes were read and approved.
2. The report of the directors and accounts for the year ended 2006 were received.
3. The following directors were re-elected for a further period of 12 months: Director 1,
Director 2, Director 3.
4. The external auditors were re-appointed until the conclusion of the next annual general
meeting.
5. Any other business:
a. The board provided an overview of the revised system of risk management and the
steps taken to ensure adequate capital is maintained
b. The Finance Director agreed to prepare an analysis of projected returns and make
the analysis available to shareholders on the company’s website by [date]
Signed